3866 administrative assistant jobs found

Administrative Assistant Level I Starting Rate: $19.52 (This rate is non-negotiable and there is a 6-month probationary period). After hire, pay increases are dependent on length of service, advancement in the position, and other contractual factors. This position is represented by the AFSCME union. For more information reference the AFSCME collective bargaining agreement: Collective Bargaining Agreements  Benefits offered for this opportunity:  AFSCME Benefits Summary   The City of Ann Arbor offers a competitive wage and benefits package including medical, vision, dental, paid vacation, sick and holiday leave. Weekly Work Schedule: On-site; M-F 8am-5pm Role Summary The Administrative Assistant is responsible for providing support to the tenants, property managers, contractors, and the internal team. This position involves answering incoming calls, greeting customers, data entry, record keeping, filing, ordering supplies,...

ATN International   Business Administrative Assistant Department:  Corporate & Administrative Location: St. Thomas, USVI Reports To: Chief Executive Officer Employment Type: Full-time Job Summary The Business Administrative Assistant provides high-level strategic and administrative support to the business, ensuring operational efficiency and alignment with organizational objectives. This role extends beyond traditional administrative duties, requiring strong project management, financial coordination, and stakeholder engagement. The ideal candidate is proactive, detail-oriented, and capable of managing complex priorities while maintaining the highest level of confidentiality and professionalism Key Responsibilities Strategic & Administrative Support Manage complex executive calendars, prioritizing engagements based on business objectives. Serve as a primary liaison between Senior Leadership and internal/external...

As a Supply Chain Administrative Assistant here at Honeywell, you will provide essential administrative support to our supply chain team, ensuring smooth and efficient operations. You will assist with coordinating supply chain activities, managing documentation, and supporting communication between various departments and external partners. You will report directly to our Supply Chain Sr Director and you’ll work out of our San Jose, California location on an on-site work schedule. In this role, you will impact the overall efficiency and effectiveness of our supply chain processes by providing timely and accurate administrative support, helping to maintain seamless operations and contributing to customer satisfaction. KEY RESPONSIBILITIES Manage and maintain accurate supply chain documentation and records. Support communication and collaboration between internal teams and external suppliers or customers. Help prepare reports and presentations related to supply chain...

As a Senior Administrative Assistant here at Honeywell, you will play a crucial role in providing high-level administrative support to executives and senior management. You will be accountable for managing calendars, scheduling meetings, coordinating travel arrangements, and handling sensitive information. Your attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth operation of the office and assisting the success of the team. In this role, you will impact the efficiency and effectiveness of the executive team by providing exceptional administrative support and contributing to the overall success of the organization. Responsibilities KEY RESPONSIBILITIES • Manage calendars and schedule meetings for executives • Coordinate travel arrangements and prepare expense reports • Handle sensitive and confidential information with discretion • Prepare and edit documents, presentations, and reports • Assist with project...

Job Function/Purpose: The Administrative Assistant provides essential administrative support to ensure the office's efficient operation. This role supports managers and employees through various organizational, communication, and project management tasks. Responsibilities: Answer and direct phone calls. Assist guests, clients, and customers. Perform general office duties such as copying, filing, mailing, and faxing. Schedule meetings and book conference rooms. Coordinate catering for events. Prepare and edit correspondence, reports, and presentations. Maintain and update office records, databases, and filing systems. Handle confidential and sensitive information with discretion. Assist with budget preparation, financial reporting, and expense tracking. Provide support for special projects and events, including coordination and logistics. Serve as a point of contact for internal and external stakeholders. Perform advanced office duties such as answering...

Surveying And Mapping, LLC Administrative Assistant US-TX-Austin Job ID: 26-7784 # of Openings: 1 Category: Administrative Austin Overview Founded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size.   SAM streamlines project delivery through a single, coordinated team, offering in-house capabilities across land surveying, aerial mapping, subsurface utility engineering (SUE), utility coordination (UC), GIS, BIM, and construction engineering inspection (CEI).   By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence.   At SAM, you’ll be part of a team that values innovation, growth, and the opportunity to make a tangible...

Netsimco, a Saalex Company is seeking a Administrative Assistant in Newport, RI . Saalex is an Engineering and Information Technology Services company providing Cyber Security, Information Technology, Strategic Operations Research, Wargaming, Training and Education, Range Operations and Management, Engineering and Logistics Services, Data Analytics and Business Intelligence Services to an array of government agencies across every warfare domain. Position Type: Full-Time Salary: $55k-$60k annually (depending upon experience) Work Location: Onsite. Work Schedule : Monday-Friday, 8:00-4:30, weekend work occasionally. Essential Functions: Word processing Spreadsheet development Documenting management issues Coordination of travel arrangements Data collection Report processing Brief preparation Meeting record keeping Management of milestone schedules Requirements Required: Highly organized, detail-oriented with the ability to manage multiple...

The Dialysis Unit Clerk / Administrative Assistant position is for our Sharpstown Clinic, located at 6888 Southwest Fwy, Houston, TX 77036. A plus, but not required, is bilingual candidates fluent in Spanish and English, both speaking and reading. How you will change lives As a Unit Clerk at US Renal Care, you will be an integral part of a cross-functional team, providing operational support to maintain clinic operations and provide the best customer care for patients living with kidney disease. What you'll be doing Customer Care. You will be a critical member of the clinic team, creating a welcoming and professional atmosphere by greeting patients and visitors, answering phones, answering patient questions, and assisting patients with transportation arrangements, as needed. Operational Support. You will maintain clinic operations effectively by updating and maintaining medical records, preparing patient records and charts for treatments, and assisting in...

About Us At Gresham Smith , we call it Genuine Ingenuity . Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose-to plan, design, and consult to create healthy and thriving communities-we deliver innovative solutions for life's essential infrastructure and institutions. What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals-we're a community built on commitment, integrity, respect, and teamwork. Why Gresham Smith? When you join Gresham Smith, you're joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered. About You We're looking for someone who has: High school diploma or equivalent 3 to 5 years of experience supporting an Architectural, Engineering, or...

Looking to join a diversified, family-owned US Best Managed Company? As we continue to proudly invest in future generations of innovators Grain Processing Corporation, a member of the KENT WORLDWIDE™ family of companies, has an exciting opportunity to join their team as an Administrative Assistant! This administrative role supports production at the GPC plant in Washington, IN. The role will support rail and truck logistics, inventory control, and documentation for finished products. This position is designed and intended to be performed in Washington, IN. PRIMARY DUTIES & RESPONSIBILITIES: Preparation of various production reports Organize and maintain documentation in SharePoint Respond to internal or external business inquiries via phone or email Maintain Safety Data Sheets Review Quality software to ensure product shipped meets customer specification Coordination of product shipping duties, including, but not limited to: documentation of product...

Claremont, CA Job Posting Title: Administrative Assistant Job Description: PRIMARY PURPOSE/GENERAL DESCRIPTION:   The Philanthropy department within the division of External Relations and Institutional Advancement (ERIA) is responsible for supporting the College operations in soliciting gifts from alumnae, parents, friends, and others. The Administrative Assistant supports the philanthropy team in solicitation and measuring of fundraising progress with alumnae, current parents, forever families, and other strategic constituencies.   This position serves as a key operational partner to the Annual Giving (AG) and Major Gifts (MG) teams and plays an important role in ensuring the success of donor engagement and fundraising initiatives. The Administrative Assistant proactively manages processes, systems, and communications that support fundraising activity, helping the team remain organized, responsive, and focused on strategic priorities.     DESCRIPTION OF DUTIES...

ATA Services, Inc. Position Title: Bilingual Administrative Assistant III Requisition ID Requisition ID: 2563 Location: Denver, CO, US Job Class: Clerical Description: ATA Services, Inc. is seeking a Bilingual Administrative Assistant III to support our client, the Colorado Department of Human Services. Please review the position details below: Primary Duties and Responsibilities Perform a variety of general administrative functions, including: Assist in the development and implementation of office policies and procedures Maintain office organization and support efficient daily operations Support and coordinate procurement processes Review and process invoices Compile and organize supporting documentation for upcoming contracts Conduct data research, collection, and tracking Prepare and distribute meeting agendas and minutes Coordinate and schedule meetings, events, and other functions Maintain and update group distribution lists and...

Location: Pentagon - Pentagon, VA 20350 Position Type: Full Time Level: Experienced Description Who We Are Sabel Systems Technology Solutions, LLC is a leading solution provider and rapidly growing Information and Communications Technology Company specializing in innovative and agile Digital Engineering and Acquisition Technical Stack design, implementation, and support, Strategy and Policy Development, Financial Management, Software Solutions Development, Requirements Analysis and Training, to name a few. Our client base is mostly in the DoD Federal Government Contracting space and we also partner with prime Government Contractors such as Siemens, Booz Allen, McKinsey and have work in the commercial space as well. We provide clients with large business opportunities and training within our small business agility and people first culture. You will be joining a dynamic and highly motivated team with one goal: "Get quality and secure solutions in the...

Administrative Assistant-7002 Be the First to Apply Job Description " TITLE: Administrative Assistant High School degree or equivalent required. A minimum of three years' experience in typing and general office practice required. Working knowledge of computers including Microsoft Word, Excel and Access Knowledge of modern office methods and procedures, filing, telephone techniques and office equipment. Ability to deliver service in a way that is responsive, respectful, caring and helpful. Ability to maintain confidentiality in accordance with regulatory agencies Ability to maintain a good working relationship with all co-workers and the general public. Capable of composing correspondence in a clear and accurate manner Ability to respect all cultures and ethnic differences POSITION SUMMARY Under general supervision, the Administrative Assistant executes routine administrative assignments, including,...

Villanova University Administrative Assistant II Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ’s. Posting Details (Default Section) Posting Number: 20260297S Position Title: Administrative Assistant II Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/10-months Avg Hours Week Department: 130-Dean-Arts and Sciences Position Summary: Working under the supervision of the Assistant Dean for Undergraduate Students, the Administrative Assistant II supports the CLAS Dean’s Office by performing diverse administrative duties for its undergraduate and graduate programs, as well as office management of the CLAS Suite on the Cabrini campus. This staff member will also act as the central point of contact for general administrative inquiries specifically tied to the CLAS...

Administrative Assistant US-OR-La Grande Requisition ID: 2026-39857 Position Category: Administrative/Office Support Job Type: AFSCME union represented Position Type: Regular Part-Time Posting Department: School of Nursing Posting Salary Range: $24.58 - $33.26 per hour with offer based on experience, education and internal equity Posting FTE: 0.50 Posting Hours: Hours will be negotiated based on academic term, and the needs of the SON. HR Mission: Academics Drug Testable: No LinkedIn Job Code: #LI-CC1 Department Overview The purpose of this position is to provide secretarial, administrative, record processing, technical and information and services to School of Nursing Administrative team, including the Campus Associate Dean, the Program Associate and SON OHSU grant programs at the La Grande Campus. Function/Duties of Position Public Relations: Meets and greets administrators, faculty, and students daily and maintains a cordial and welcoming...

Helping People. Changing Lives. This role supports programs in San Diego County. Fluency in two or more languages, including one that supports the needs of the program and community is preferred, but not required. Under general direction, provides administrative, clerical and program support to the Program Manager and subordinate staff in the program(s). Supports CAPSLO’s mission by ensuring administrative and clerical support for the Head Start, Early Head Start and State Child Development programs. What you bring to the table: Level I  Must have a High School Diploma or GED.  Must have three years of experience in office management and clerical duties or an equivalent combination of education and experience. Must be able to type 45 words per minute accurately.  Level II   Must have a High School Diploma or GED.   Must have five years of experience in office management and  clerical duties or an equivalent combination...

The Senior Administrative Assistant/ Front Desk Receptionist is a dual-role position responsible for providing high - level administrative support to executives while also serving as the first point of contact for visitors and callers at the front desk. This position supports the operational efficiency of a department or business unit, while independently managing a broad range of administrative processes, coordinating activities across teams, and serving as a key point of contact for internal and external stakeholders. The role requires advanced organizational and technical skills, sound judgement, and a proactive approach to problem-solving within the scope of business operations. Key Responsibilities: Front Desk/Reception Responsibilities: Greet and assist visitors in a professional, welcoming manner. Answer and direct incoming phone calls using a multi-line phone system. Manage incoming and outgoing mail and deliveries. Maintain the cleanliness and...

JOB FUNCTION/ PURPOSE The Administrative Assistant I is responsible for performing basic administrative support. Salary range is $20-$25/hr. depending on level of experience. RESPONSIBILITIES - Answers and direct phone calls, including distribution of off-hours messages. - Assists and directs all guests, clients and customers for meetings, appointments and service. - Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed. - Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager's meeting notes and distributes accordingly. - Coordinates catering for events. - Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members. - Assists with special projects. - Other...

Administrative Assistant III US-NY-Einstein/Resnick - Bronx Job ID: 2026-18099 Employee Classification: 1199 Union Department: Neurology Position Type: Regular Full-Time Hiring Rate: 29.01 Post Probationary Rate: 29.54 Job Rate: 30.77 Albert Einstein College of Medicine About Us The Administrative Assistant will support the daily administrative and operational activities of the Brain and Cognitive Health Technology (BCHT) division. The ideal candidate is organized, detail-oriented, proactive, and dependable, with the ability to manage multiple responsibilities in a fast-paced academic and research environment. The candidate should also be comfortable using modern workplace technology to support communication, scheduling, and office efficiency. POSITION RESPONSIBILITIES Provide administrative support to department faculty and staff. Record, prepare, and distribute correspondence, reports, presentations, meeting materials, and departmental...