HRIS/Onboarding Specialist

• Manage the onboarding process from offer delivery to acceptance through completion of onboarding requirements.
• Coordinate pre-employment activities, including background checks, drug screens, employment documentation, security clearance forms, HRIS setup, and all other required forms.
• Ensure applicant and new-hire information is accurately entered into the HRIS and related systems.
• Partner with hiring managers, HR, IT, security, payroll, and benefits teams to facilitate onboarding.
• Monitor onboarding progress and follow up on outstanding requirements.
• Provide applicants and new hires with information regarding onboarding requirements, company policies, benefits, payroll, and HR resources.
• Maintain onboarding communications, templates, checklists, and procedures.
• Track onboarding metrics and identify opportunities to improve the applicant experience.

• Act as a liaison between hiring managers and Recruiting to ensure smooth recruiting operations.
• Responsible for weekly, monthly and quarterly Recruiting metrics.
• Ensure that vendor invoices are allocated properly.
• Responsible for online state job postings.

• Serve as an HRIS resource for applicants, new hires, managers, and HR team members.
• Maintain accurate applicant, new-hire, organizational, and position data within the HRIS.
• Support HRIS workflows, forms, reporting, testing, upgrades, and system enhancements.
• Conduct data audits and resolve data integrity issues.
• Troubleshoot HRIS issues and coordinate with system vendors when needed.
• Develop and maintain routine and ad hoc reports, dashboards, and workforce metrics.
• Support HRIS integrations with recruiting, payroll, benefits, timekeeping, learning, and performance management systems.
• Maintain HRIS documentation, user guides, and standard operating procedures.

• Maintain confidentiality of applicant, employee, and company information.
• Support compliance with employment laws, company policies, and data security requirements.
• Assist with audits, recordkeeping, and reporting activities.
• Identify opportunities to improve onboarding, HRIS processes, automation, and user experience.
• Participate in HR technology and process improvement initiatives.

• Bachelor's degree in Human Resources, Business Administration, Information Systems, or a related field preferred.
• Equivalent combinations of education and experience may be considered.

• 1-3 years of experience in HR, HRIS administration, onboarding, recruiting, or a related field.
• Experience administering an HRIS, preferably Paycor or a similar platform.
• Experience with Deltek Costpoint or other business systems preferred.
• Experience managing applicant onboarding processes in a multi-location environment preferred.
• Experience with HR data management, reporting, and system troubleshooting.
• Experience supporting HRIS implementations, integrations, upgrades, or process improvements preferred.

• Knowledge of HRIS platforms and onboarding processes.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, communication, and customer service skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn and administer new HR technologies and systems.

• Paycor administrator experience.
• HRIS implementation or migration experience.
• Experience supporting HRIS integrations across recruiting, payroll, benefits, and timekeeping systems.
• Experience supporting a multi-state workforce.
• HR certification (SHRM-CP, SHRM-SCP, PHR, or SPHR).
• Experience in government contracting or other regulated environments.
• Experience with HR reporting, analytics, and data auditing.

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