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Program Assistant, Occupational Therapy - 007710

University of South Alabama
Mobile, AL, USA
Sep 18, 2026

Job Description

Posting Details

Position Information

Position Number	007710
Position Title	Program Assistant, Occupational Therapy - 007710
Division	Academic Affairs
Department	410500 - Occupational Therapy
Minimum Qualifications	High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s department of Occupational Therapy is seeking to hire a Program Assistant, Occupational Therapy. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

Performs secretarial and administrative duties for Occupational Therapy department, working closely with the Chair, Academic Clinical Fieldwork Coordinator (AFWC), Doctoral Capstone Coordinator (DCC) and other department personnel.
Creates excel documents with admissions information as required.
Coordinates the applicant interview day and processes related data.
Communicates professionally and pleasantly with potential applicants, faculty, staff and students.
Answers inquiries regarding student admission and application requirements.
Prepares electronic files for student admission to graduate school.
Creates databases, Excel, Word, PDF and other forms as needed for clinical fieldwork requirements and completion and tracking of student requirements and scores for review.
Maintains appropriate paper and electronic files for fieldwork and student completion.
Works with AFWC to provide required documents to all fieldwork sites in a processional and timely manner.
Provides and prepares documents for accreditation purposes.
Assists with preparation of documents and maintains databases of required documents.
Utilizes department programs such as Occupational Therapist Centralized Application Service (OTCAS) and EXXAT/Prism.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	09/16/2026
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you at least 18 years of age?
- Yes
- No
* Do you have a legal right to work in the United States?
- Yes
- No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
* What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
* How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other

Applicant Documents

Required DocumentsOptional Documents

Resume
Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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Equal employment opportunity, including veterans and individuals with disabilities.

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