Job Description
The University of South Florida College of Nursing is seeking a detail-oriented Events and Project Manager to join its Marketing and Communications team. This person will manage all creative projects, from intake to completion, ensuring deadlines, quality standards and objectives are met. This person will also lead planning and execution for all internal events within the College of Nursing, collaborating closely with partners within the College, as well as external and internal partners, to deliver engaging experiences that strengthen brand awareness, stakeholder engagement and impact.Minimum Qualifications:
Bachelor's degree and four years experience or a combination of post high school education and experience equal to eight years.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Knowledge, Skills and Abilities
Familiarity with project management platforms, including Monday.com.
Experience coordinating multiple events simultaneously.
Close attention to detail and follow-through.
Ability to foster teamwork. Collaborative, service-oriented approach.
Performs work under minimal supervision.
Ability to lead project teams and consistently meet deliverable deadlines.
Ability to manage competing priorities in a deadline-driven environment.
Performs complex tasks typically following established processes.
Excellent oral and written communication skills; focused on customer and client satisfaction.
Excellent project management and organizational skills.
Preferred Requirement
Professional experience at an academic health center, university or health care system.
Working Conditions
Environment - Typical indoor environment/office setting.
Physical Requirements - climbing, standing, stooping, and/or typing; Ability to lift up to 20lbs as needed.
Travel - Ability to travel to other USF campuses and/or other locations as requested.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Equal Employment Opportunity
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.Event Management
Plan, coordinate, and execute College of Nursing internal events, including faculty and staff events, pinning ceremonies, workshops, and other internal programs in coordination with appropriate College of Nursing and or University of South Florida partners.
Manage all logistical elements of events, including timelines, run-of-show documents, venue coordination, catering, audiovisual needs, accessibility accommodations, and on-site support.
Serve as the primary event contact for internal stakeholders, vendors, and university partners.
Develop and manage event budgets; track expenses and ensure fiscal responsibility.
Ensure events align with USF and College of Nursing branding, tone, and institutional standards.
Partner with marketing and communications colleagues to ensure events support broader messaging and strategic initiatives.
Support event-related communications, including invitations, signage, presentations, and internal promotional materials.
Coordinate the capture of event content (photos, video, quotes) for internal communications and future marketing use.
Project Management
Manage multiple marketing and communications projects simultaneously, from planning through completion.
Use Monday.com to build project plans, manage workflows, assign tasks, track deadlines, and communicate progress.
Coordinate closely with marketing and communications team members, faculty, staff, vendors, and campus partners.
Proactively identify risks, adjust timelines, and resolve issues to ensure successful project delivery.
Conduct post-event evaluations to assess effectiveness and identify opportunities for improvement.
Maintain documentation, templates, and best practices to improve efficiency and consistency across events and projects.
Lead project status meetings to ensure communication among team members.
Work with vendors as needed for project completion, including printers, freelancers, etc.
Establish standard operating procedures that guide work, including project intake, approvals, etc.