Job Description
Summary of Functions
The Administrative Assistant IV performs advanced administrative duties, often independently managing departmental support functions. This role requires discretion, problem-solving, and the ability to support leadership with complex tasks and confidential information.
Essential Duties and Responsibilities
• Draft and edit correspondence, reports, and policies.
• Coordinate travel arrangements, meeting logistics, and calendars for leadership.
• Maintain confidential files and records.
• Assist in preparing budgets, tracking expenses, and financial reports.
• Provide project support including research and presentation preparation.
• Act as liaison with internal departments and external partners.
Organizational Relationships
• Reports to Department Manager or Director.
• Supports department leadership and staff.
• Interacts with external stakeholders.
Qualifications
• Associate's degree required; Bachelor's degree preferred.
• 4-6 years of administrative or executive support experience.
• Advanced proficiency with Microsoft Office and scheduling tools.
• Strong interpersonal, communication, and organizational skills.
• Ability to handle confidential information with discretion.
Physical Demands
• Prolonged sitting and computer use.
• Occasional lifting up to 30 lbs.
Work Environment
• Office-based with potential hybrid work options.
• High interaction with leadership and external contacts.
Travel
• 5-10% travel for meetings, events, or training.To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.
Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
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