Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of highly skilled administrative duties for Scripps College faculty in the Art Department, the Media Studies Department and the Scripps College Press. Duties and responsibilities are varied and often confidential in nature. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, talks, and exhibits.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign projects to work-study students and monitor their progress.
Assist faculty with monitoring budget expenditures, tracking expenses, running balances, and providing monthly reports.
Manage Facebook pages for Art, Media Studies and the Scripps Press.
Assist faculty with website updates.
Reconcile purchase card statements for individual faculty and departments.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Provide tours of the art facilities to prospective students and their families.
Participate in the College’s Emergency Preparedness Program.
Actively support the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe, WordPress and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Experience using Workday a plus.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, part-time, 35 hours per week (9:00 a.m. – 5:00 p.m.), benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Feb 19, 2020
Part time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of highly skilled administrative duties for Scripps College faculty in the Art Department, the Media Studies Department and the Scripps College Press. Duties and responsibilities are varied and often confidential in nature. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, talks, and exhibits.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign projects to work-study students and monitor their progress.
Assist faculty with monitoring budget expenditures, tracking expenses, running balances, and providing monthly reports.
Manage Facebook pages for Art, Media Studies and the Scripps Press.
Assist faculty with website updates.
Reconcile purchase card statements for individual faculty and departments.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Provide tours of the art facilities to prospective students and their families.
Participate in the College’s Emergency Preparedness Program.
Actively support the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe, WordPress and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Experience using Workday a plus.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, part-time, 35 hours per week (9:00 a.m. – 5:00 p.m.), benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
GMA Foundations (GMA) provides grantmaking, administrative, financial management, and consulting services to foundations, philanthropic families, and giving programs that support a wide range of local, national, and international causes.
We are seeking a full-time Foundation & Office Assistant/Receptionist who will coordinate all administrative aspects of their assigned client relationships, maintain the front office, and assist with a range of administrative duties. Beyond these responsibilities, the Foundation Assistant will have opportunities to learn more about philanthropy.
We value and promote diversity in our employee’s backgrounds, origins, and ideas and work to maximize employee growth and satisfaction. Read more about our values on our website.
DESCRIPTION AND RESPONSIBILITIES
The Foundation & Office Assistant/Receptionist will be supervised by a senior Program Officer, while working on several client teams and with GMA’s operations staff.
Foundation Assistant responsibilities include (estimated at 70% time):
Handle correspondence, telephone, and personal contact with trustees, nonprofit applicants and grantees.
Communicate with the public about grantmaking guidelines and processes.
Schedule site visits and meetings.
Coordinate and produce periodic trustee reports and board meeting books.
Coordinate logistics for and take minutes at board meetings.
Enter data, including in grants management system, and generate reports.
Monitor grantee reporting requirements.
Confirm and request financial data from accounting department.
Represent the foundation, as requested, in public meetings and events.
Other tasks as assigned.
Office Assistant/Receptionist Responsibilities include (estimated at 30% time):
Greet and direct visitors.
Answer main phone line, routing calls and taking messages.
Monitor general email, responding to requests for information, directing messages to appropriate staff.
Sort and distribute incoming mail and deliveries.
Perform administrative assignments, particularly assist administrative staff during peak work cycles.
Ensure office organization and cleanliness throughout office and meeting spaces.
Manage office supply inventory.
Perform other related duties, as necessary, or on own initiative.
SKILLS, EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree in any area of study and 1+ years of administrative experience, or Associate’s degree with 4+ years of administrative experience.
Excellent customer service approach, able to communicate in a tactful, pleasant, and professional manner.
Strong computer skills, including proficiency with MS Office.
Superior organizational skills and proven ability to successfully manage multiple deadlines, while maintaining a high level of attention to detail.
Proactive, problem-solving skills.
Ability to work both as part of a team and independently in a reliable manner, with minimal supervision.
Desired:
Previous foundation experience and knowledge of grantmaking software.
Experience working with databases.
Knowledge of additional software - PowerPoint, Adobe Acrobat Pro DC, WordPress, Constant Contact.
DAY-TO-DAY DETAILS
Our work week is M – F, from 9:00 AM to 5:00 PM. Our schedule often includes early morning and evening meetings, and occasional weekend meetings. Flexible office hours are arranged, as appropriate. The position requires long hours sitting and using office equipment and computers, and includes some light lifting of supplies and materials.
COMPENSATION
Salary range: $38,000-$42,000.
GMA is an employee friendly company offering excellent benefits: paid vacation, holiday and sick days; health, vision, and dental insurance; medical and dependent care FSA; and a 401k plan with employer match.
APPLICATION PROCESS
Please send resume and cover letter to Leah Even Chorev at jobs@gmafoundations.com. Resumes will be considered on a rolling basis. The position is open until filled. Submission of application materials by February 18th is encouraged. Please include “Application for Foundation & Office Assistant/Receptionist” in the subject line of your email.
Feb 05, 2020
Full time
GMA Foundations (GMA) provides grantmaking, administrative, financial management, and consulting services to foundations, philanthropic families, and giving programs that support a wide range of local, national, and international causes.
We are seeking a full-time Foundation & Office Assistant/Receptionist who will coordinate all administrative aspects of their assigned client relationships, maintain the front office, and assist with a range of administrative duties. Beyond these responsibilities, the Foundation Assistant will have opportunities to learn more about philanthropy.
We value and promote diversity in our employee’s backgrounds, origins, and ideas and work to maximize employee growth and satisfaction. Read more about our values on our website.
DESCRIPTION AND RESPONSIBILITIES
The Foundation & Office Assistant/Receptionist will be supervised by a senior Program Officer, while working on several client teams and with GMA’s operations staff.
Foundation Assistant responsibilities include (estimated at 70% time):
Handle correspondence, telephone, and personal contact with trustees, nonprofit applicants and grantees.
Communicate with the public about grantmaking guidelines and processes.
Schedule site visits and meetings.
Coordinate and produce periodic trustee reports and board meeting books.
Coordinate logistics for and take minutes at board meetings.
Enter data, including in grants management system, and generate reports.
Monitor grantee reporting requirements.
Confirm and request financial data from accounting department.
Represent the foundation, as requested, in public meetings and events.
Other tasks as assigned.
Office Assistant/Receptionist Responsibilities include (estimated at 30% time):
Greet and direct visitors.
Answer main phone line, routing calls and taking messages.
Monitor general email, responding to requests for information, directing messages to appropriate staff.
Sort and distribute incoming mail and deliveries.
Perform administrative assignments, particularly assist administrative staff during peak work cycles.
Ensure office organization and cleanliness throughout office and meeting spaces.
Manage office supply inventory.
Perform other related duties, as necessary, or on own initiative.
SKILLS, EXPERIENCE AND QUALIFICATIONS
Bachelor’s degree in any area of study and 1+ years of administrative experience, or Associate’s degree with 4+ years of administrative experience.
Excellent customer service approach, able to communicate in a tactful, pleasant, and professional manner.
Strong computer skills, including proficiency with MS Office.
Superior organizational skills and proven ability to successfully manage multiple deadlines, while maintaining a high level of attention to detail.
Proactive, problem-solving skills.
Ability to work both as part of a team and independently in a reliable manner, with minimal supervision.
Desired:
Previous foundation experience and knowledge of grantmaking software.
Experience working with databases.
Knowledge of additional software - PowerPoint, Adobe Acrobat Pro DC, WordPress, Constant Contact.
DAY-TO-DAY DETAILS
Our work week is M – F, from 9:00 AM to 5:00 PM. Our schedule often includes early morning and evening meetings, and occasional weekend meetings. Flexible office hours are arranged, as appropriate. The position requires long hours sitting and using office equipment and computers, and includes some light lifting of supplies and materials.
COMPENSATION
Salary range: $38,000-$42,000.
GMA is an employee friendly company offering excellent benefits: paid vacation, holiday and sick days; health, vision, and dental insurance; medical and dependent care FSA; and a 401k plan with employer match.
APPLICATION PROCESS
Please send resume and cover letter to Leah Even Chorev at jobs@gmafoundations.com. Resumes will be considered on a rolling basis. The position is open until filled. Submission of application materials by February 18th is encouraged. Please include “Application for Foundation & Office Assistant/Receptionist” in the subject line of your email.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Academic Administrative Assistant will work independently to perform a broad range of administrative and highly skilled secretarial/clerical duties for Scripps College faculty. Duties and responsibilities are varied and often confidential in nature. The Academic Administrative Assistant will develop knowledge of the organization, its policies, procedures and personnel, and expertise in a variety of computer software programs. Will support Scripps College faculty and the Clark Humanities Museum and occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research manuscripts, photocopying handouts, advertisements for campus events, and any other related duties as may be required. Will organize and publicize campus events such as lectures, workshops, and other events as may be required.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and maintain employment and payroll paperwork for student employees. May assign work to work-study students or temporary employees in a non-supervisory capacity.
Assist faculty with monitoring budget expenditures, tracking expenses and running balances.
Maintain and update academic files and records for multiple departments.
Assist with routine exhibit installation preparations in Clark Humanities Museum, including but not limited to, coordination of multiple departments in setting-up exhibits.
Assist student and scholar visits to the museum and support Clark Humanities Committee with publicity for exhibits.
Maintain calendar for scheduling use of museum space.
Update museum webpage and Facebook page.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Perform other essential duties and tasks specific to the position.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience and aptitude for working with budgets desirable.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE :
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability. Four or more years of experience in positions of increasing responsibility.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS :
This is a regular, full-time, ten-month non-exempt level position. Benefits-eligible.
The scheduled hours for this position are Monday-Friday 8:00am-5:00pm.
SUPERVISORY RESPONSIBILITY :
May supervise student workers.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Jan 29, 2020
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Academic Administrative Assistant will work independently to perform a broad range of administrative and highly skilled secretarial/clerical duties for Scripps College faculty. Duties and responsibilities are varied and often confidential in nature. The Academic Administrative Assistant will develop knowledge of the organization, its policies, procedures and personnel, and expertise in a variety of computer software programs. Will support Scripps College faculty and the Clark Humanities Museum and occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research manuscripts, photocopying handouts, advertisements for campus events, and any other related duties as may be required. Will organize and publicize campus events such as lectures, workshops, and other events as may be required.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and maintain employment and payroll paperwork for student employees. May assign work to work-study students or temporary employees in a non-supervisory capacity.
Assist faculty with monitoring budget expenditures, tracking expenses and running balances.
Maintain and update academic files and records for multiple departments.
Assist with routine exhibit installation preparations in Clark Humanities Museum, including but not limited to, coordination of multiple departments in setting-up exhibits.
Assist student and scholar visits to the museum and support Clark Humanities Committee with publicity for exhibits.
Maintain calendar for scheduling use of museum space.
Update museum webpage and Facebook page.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Perform other essential duties and tasks specific to the position.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience and aptitude for working with budgets desirable.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE :
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability. Four or more years of experience in positions of increasing responsibility.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS :
This is a regular, full-time, ten-month non-exempt level position. Benefits-eligible.
The scheduled hours for this position are Monday-Friday 8:00am-5:00pm.
SUPERVISORY RESPONSIBILITY :
May supervise student workers.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Program Coordinator will work independently to perform a wide range of skilled and administrative functions for Scripps College faculty. Duties are varied and often confidential in nature. Some night and weekend work hours are required. Functions as staff support for three musical ensembles (orchestra and two choirs) made up of students from four undergraduate institutions at the Claremont Colleges and some community members.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Coordinates all aspects of ensembles’ functioning, including preparation of orchestra parts, choral scores, folders, rosters, and ordering concert attire.
Reserves rehearsal and concert venues for each ensemble and oversees set up for orchestra rehearsals.
Has primary responsibility for choral and orchestral libraries, instrument collection, and student instrument lockers.
Functions as concert producer and stage manager for approximately six concert series per academic year.
Helps design promotional materials such as posters and flyers and prepares concert programs.
Oversees and participates in set-up for orchestral rehearsals, including the moving of chairs, stands, and percussion instruments.
Helps keep Wordpress website and social media outlets (such as Facebook) for the ensembles updated.
Works with human resources to contract with soloists and additional orchestra musicians as needed, collecting tax information and drawing up contracts, and paying stipends.
Contracts orchestral coaches, and schedules and organizes orchestral sectionals.
During concerts, works backstage as stage manager, coordinating with conductors, technical director, house manager, ushers, and ensemble members, and student staff at donation table.
Supervises the Joint Music budget, makes purchases, pays invoices, deposits cash and checks, prepares purchase orders, maintains budget files, all using Workday.
Hires and supervises student Ensemble Assistants and approves timesheets through the Kronos timekeeping system.
Performs clerical duties, such as emailing, photocopying, sorting and opening mail, making travel arrangements, assisting with faculty conferences and special events.
Backs up the Music Department Administrative Assistant as needed with tasks such as answering phones, checking out music department library materials, and assisting students and the general public.
Participates in the College’s Emergency Preparedness Program.
Performs other duties as assigned.
Actively supports the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills, including strong proficiency with a variety of computer applications such as Adobe, Microsoft Office, database management, and a willingness and ability to learn other applications such as InDesign and Wordpress as needed.
Excellent organizational skills, attention to detail, and resourcefulness.
Excellent judgment and ability to work with confidential information.
Ability to interact professionally and well with a diverse faculty, staff, and student population orally and in writing.
Ability to work independently.
Familiarity with classical music, instruments, music notation, and concert etiquette is desirable.
Ability to provide great customer service.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE :
Bachelor's degree; or any combination of education, training or experience that provides the required knowledge, skills and ability.
2 or more years in positions with similar or related responsibilities.
Ability to track expenses within a budget.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS, CLASSIFICATION AND STATUS :
This is a regular, full-time, benefits eligible, 10-month (early August through early June) non-exempt position.
Hours vary according to weekend and evening concert schedule with some weekend and evening hours are required.
This position reports to the Director of Faculty Support Services.
SUPERVISORY RESPONSIBILITY :
Will supervise work study student employees.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Jan 27, 2020
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Program Coordinator will work independently to perform a wide range of skilled and administrative functions for Scripps College faculty. Duties are varied and often confidential in nature. Some night and weekend work hours are required. Functions as staff support for three musical ensembles (orchestra and two choirs) made up of students from four undergraduate institutions at the Claremont Colleges and some community members.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Coordinates all aspects of ensembles’ functioning, including preparation of orchestra parts, choral scores, folders, rosters, and ordering concert attire.
Reserves rehearsal and concert venues for each ensemble and oversees set up for orchestra rehearsals.
Has primary responsibility for choral and orchestral libraries, instrument collection, and student instrument lockers.
Functions as concert producer and stage manager for approximately six concert series per academic year.
Helps design promotional materials such as posters and flyers and prepares concert programs.
Oversees and participates in set-up for orchestral rehearsals, including the moving of chairs, stands, and percussion instruments.
Helps keep Wordpress website and social media outlets (such as Facebook) for the ensembles updated.
Works with human resources to contract with soloists and additional orchestra musicians as needed, collecting tax information and drawing up contracts, and paying stipends.
Contracts orchestral coaches, and schedules and organizes orchestral sectionals.
During concerts, works backstage as stage manager, coordinating with conductors, technical director, house manager, ushers, and ensemble members, and student staff at donation table.
Supervises the Joint Music budget, makes purchases, pays invoices, deposits cash and checks, prepares purchase orders, maintains budget files, all using Workday.
Hires and supervises student Ensemble Assistants and approves timesheets through the Kronos timekeeping system.
Performs clerical duties, such as emailing, photocopying, sorting and opening mail, making travel arrangements, assisting with faculty conferences and special events.
Backs up the Music Department Administrative Assistant as needed with tasks such as answering phones, checking out music department library materials, and assisting students and the general public.
Participates in the College’s Emergency Preparedness Program.
Performs other duties as assigned.
Actively supports the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills, including strong proficiency with a variety of computer applications such as Adobe, Microsoft Office, database management, and a willingness and ability to learn other applications such as InDesign and Wordpress as needed.
Excellent organizational skills, attention to detail, and resourcefulness.
Excellent judgment and ability to work with confidential information.
Ability to interact professionally and well with a diverse faculty, staff, and student population orally and in writing.
Ability to work independently.
Familiarity with classical music, instruments, music notation, and concert etiquette is desirable.
Ability to provide great customer service.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE :
Bachelor's degree; or any combination of education, training or experience that provides the required knowledge, skills and ability.
2 or more years in positions with similar or related responsibilities.
Ability to track expenses within a budget.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS, CLASSIFICATION AND STATUS :
This is a regular, full-time, benefits eligible, 10-month (early August through early June) non-exempt position.
Hours vary according to weekend and evening concert schedule with some weekend and evening hours are required.
This position reports to the Director of Faculty Support Services.
SUPERVISORY RESPONSIBILITY :
Will supervise work study student employees.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
University of California, Santa Barbara
Santa Barbara, CA, USA
The Art, Design and Architecture Museum at UC Santa Barbara seeks an Academic Coordinator. Reporting to the Acting Director, this is a full-time, one-year term position, with the possibility for renewal. The position involves curatorial and academic engagement experience, spearheads hands-on learning sessions, and provides a professional bridge to long term museum careers.
The Academic Coordinator II will serve as a critical member of an ambitious and collaborative Museum team within a University environment. The Coordinator will have a deep interest in visual art and museum practice and have a commitment to working as part of a collegial, dynamic team. The incumbent will participate in the full range of curatorial activities and contribute to the museum’s exhibitions and programs to best reflect the curriculum and the student body. Success in this position requires expertise in building and maintaining relationships with a diverse range of faculty, staff, and students and a facility for navigating university hierarchies. The ideal candidate will possess a demonstrated commitment to object-centered learning and advanced skills in planning and implementing collection-based projects in course curricula and the use of museum galleries as alternate classroom spaces for non-credit courses. The incumbent will also excel at facilitating collaboration toward positive outcomes for all stakeholders and demonstrate the ability to promote collaborative teamwork, creativity, and open communication with diverse constituencies.
Duties include:
1. Actively participate in all aspects of a dynamic museum program
2. Support interdisciplinary curricular use of the museum’s collections. This includes working with faculty, lecturers, and staff (this includes curators and archivist, collections manager etc) to select and make available works of art, architecture and design. This also requires giving lectures and leading seminar sessions on selected works for designated classes.
3. Curate exhibitions.
4. Assist Museum staff and guest curators with research and planning for exhibitions and develop associated publications.
5. Assist with and develop public programs and events
6. Contribute to the ongoing assessment, refinement, and strengthening of collections
7. Serve as a liaison between the AD&A Museum and the larger UC Santa Barbara academic community.
8. Contribute to and write for museum publications, including the invite/calendar, website, press releases, brochures, and other, as needed, materials.
9. Assist with donor relations and development
10. Other duties as needed Basic Qualifications:
11. ABD status in art history, cultural/global studies, visual anthropology or related field.
12. minimum of 1 year of teaching experience Preferred Qualifications:
13. Broad intellectual interests and commitment to art, students, and the public
14. Familiarity with curricula, protocols, and areas of study at a major research university.
15. Curatorial experience
16. Knowledge of current exhibition practices and collection stewardship policies.
17. Demonstrated history in developing and implementing educational and public programs
18. Candidates with knowledge of historical or non-western fields are desired.
19. Excellent writing, communication, and public speaking skills for multiple audiences.
20. Ability to concurrently manage, delegate, and execute multiple tasks to meet firm deadlines along with the ability to exercise discretion and independent judgment in the performance of duties with only general supervision or direction.
21. Prior professional experience in a museum, academic art gallery, or similar non-profit institution focused on art, culture, and/or humanities public education and access. Required Application Materials:
22. Cover Letter/Letter of application
23. C.V.
24. Contact information for 3 references
25. Writing sample for general public (e.g. museum catalog entry, brochure, or printed/online publication) For information on how to apply: Interested applicants should apply to https://apptrkr.com/1787717 by 2/17/20 for primary consideration, however applications will continue to be accepted until the position is filled. The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Jan 23, 2020
Full time
The Art, Design and Architecture Museum at UC Santa Barbara seeks an Academic Coordinator. Reporting to the Acting Director, this is a full-time, one-year term position, with the possibility for renewal. The position involves curatorial and academic engagement experience, spearheads hands-on learning sessions, and provides a professional bridge to long term museum careers.
The Academic Coordinator II will serve as a critical member of an ambitious and collaborative Museum team within a University environment. The Coordinator will have a deep interest in visual art and museum practice and have a commitment to working as part of a collegial, dynamic team. The incumbent will participate in the full range of curatorial activities and contribute to the museum’s exhibitions and programs to best reflect the curriculum and the student body. Success in this position requires expertise in building and maintaining relationships with a diverse range of faculty, staff, and students and a facility for navigating university hierarchies. The ideal candidate will possess a demonstrated commitment to object-centered learning and advanced skills in planning and implementing collection-based projects in course curricula and the use of museum galleries as alternate classroom spaces for non-credit courses. The incumbent will also excel at facilitating collaboration toward positive outcomes for all stakeholders and demonstrate the ability to promote collaborative teamwork, creativity, and open communication with diverse constituencies.
Duties include:
1. Actively participate in all aspects of a dynamic museum program
2. Support interdisciplinary curricular use of the museum’s collections. This includes working with faculty, lecturers, and staff (this includes curators and archivist, collections manager etc) to select and make available works of art, architecture and design. This also requires giving lectures and leading seminar sessions on selected works for designated classes.
3. Curate exhibitions.
4. Assist Museum staff and guest curators with research and planning for exhibitions and develop associated publications.
5. Assist with and develop public programs and events
6. Contribute to the ongoing assessment, refinement, and strengthening of collections
7. Serve as a liaison between the AD&A Museum and the larger UC Santa Barbara academic community.
8. Contribute to and write for museum publications, including the invite/calendar, website, press releases, brochures, and other, as needed, materials.
9. Assist with donor relations and development
10. Other duties as needed Basic Qualifications:
11. ABD status in art history, cultural/global studies, visual anthropology or related field.
12. minimum of 1 year of teaching experience Preferred Qualifications:
13. Broad intellectual interests and commitment to art, students, and the public
14. Familiarity with curricula, protocols, and areas of study at a major research university.
15. Curatorial experience
16. Knowledge of current exhibition practices and collection stewardship policies.
17. Demonstrated history in developing and implementing educational and public programs
18. Candidates with knowledge of historical or non-western fields are desired.
19. Excellent writing, communication, and public speaking skills for multiple audiences.
20. Ability to concurrently manage, delegate, and execute multiple tasks to meet firm deadlines along with the ability to exercise discretion and independent judgment in the performance of duties with only general supervision or direction.
21. Prior professional experience in a museum, academic art gallery, or similar non-profit institution focused on art, culture, and/or humanities public education and access. Required Application Materials:
22. Cover Letter/Letter of application
23. C.V.
24. Contact information for 3 references
25. Writing sample for general public (e.g. museum catalog entry, brochure, or printed/online publication) For information on how to apply: Interested applicants should apply to https://apptrkr.com/1787717 by 2/17/20 for primary consideration, however applications will continue to be accepted until the position is filled. The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
