Title: Administrative/Executive Assistant - Temporary
Length of assignment: Approx. six months KaBOOM! is looking for a detail-oriented, trustworthy and organized Administrative/Executive Assistant to provide top-notch administrative support to multiple members of the KaBOOM! leadership team. You will be responsible for supporting leadership team members with all aspects of day-to-day operations including scheduling internal and external client meetings, booking travel and serving as a point of contact. This is an hourly, temporary assignment not eligible for benefits. What you’ll do:
Maintain calendars of executive leaders and provide general administrative support, including preparing materials for internal and external meetings
Schedule and organize travel plans as needed in compliance with our executive travel policy; create and oversee detailed travel itineraries and support documentation
Screen incoming calls and correspondence, responding independently when possible
Process expense reimbursements, invoices and other internal reporting requirements in a timely manner
Support the quality execution and on-time delivery of projects that require the coordination of multiple teams within KaBOOM!
Actively contribute to our inclusive work environment by valuing other people regardless of differences and take an active role in promoting practices that support diversity, equity, inclusion and cultural competence
Other duties as assigned
What you have:
A high school degree with at least 2 years of professional administrative support or equivalent experience supporting executives
Superior attention to detail with experience keeping others organized
Demonstrated experience in effective multi-tasking while using exceptional judgment in a fast-paced environment
Outstanding time management and prioritization skills
Excellent oral and written communication skills as well as interpersonal skills
Collaborative, team-oriented work style with self-motivation and drive to get the job done
Proven experience maintaining a high level of discretion and confidentiality regarding all corporate, personnel and research matters
Experience with Microsoft Office (Word, PowerPoint, Excel) and internet/intranet
Excitement for an environment that balances fun and professionalism
KaBOOM! is proud to be an Equal Employment Opportunity employer that is dedicated to giving all kids – regardless of color or zip code – the childhood they deserve through great, safe places to play. We prioritize diversity, equity and inclusion as an integral part of our culture. We strongly encourage people of color (including bilingual and bicultural), all gender identities and gender expressions, people of all abilities, LGBTQ individuals, veterans and national service alumni to apply.
Jul 22, 2019
Seasonal
Title: Administrative/Executive Assistant - Temporary
Length of assignment: Approx. six months KaBOOM! is looking for a detail-oriented, trustworthy and organized Administrative/Executive Assistant to provide top-notch administrative support to multiple members of the KaBOOM! leadership team. You will be responsible for supporting leadership team members with all aspects of day-to-day operations including scheduling internal and external client meetings, booking travel and serving as a point of contact. This is an hourly, temporary assignment not eligible for benefits. What you’ll do:
Maintain calendars of executive leaders and provide general administrative support, including preparing materials for internal and external meetings
Schedule and organize travel plans as needed in compliance with our executive travel policy; create and oversee detailed travel itineraries and support documentation
Screen incoming calls and correspondence, responding independently when possible
Process expense reimbursements, invoices and other internal reporting requirements in a timely manner
Support the quality execution and on-time delivery of projects that require the coordination of multiple teams within KaBOOM!
Actively contribute to our inclusive work environment by valuing other people regardless of differences and take an active role in promoting practices that support diversity, equity, inclusion and cultural competence
Other duties as assigned
What you have:
A high school degree with at least 2 years of professional administrative support or equivalent experience supporting executives
Superior attention to detail with experience keeping others organized
Demonstrated experience in effective multi-tasking while using exceptional judgment in a fast-paced environment
Outstanding time management and prioritization skills
Excellent oral and written communication skills as well as interpersonal skills
Collaborative, team-oriented work style with self-motivation and drive to get the job done
Proven experience maintaining a high level of discretion and confidentiality regarding all corporate, personnel and research matters
Experience with Microsoft Office (Word, PowerPoint, Excel) and internet/intranet
Excitement for an environment that balances fun and professionalism
KaBOOM! is proud to be an Equal Employment Opportunity employer that is dedicated to giving all kids – regardless of color or zip code – the childhood they deserve through great, safe places to play. We prioritize diversity, equity and inclusion as an integral part of our culture. We strongly encourage people of color (including bilingual and bicultural), all gender identities and gender expressions, people of all abilities, LGBTQ individuals, veterans and national service alumni to apply.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of administrative and highly skilled administrative duties for Scripps College faculty. Duties and responsibilities are varied and often confidential in nature. Requires knowledge of the organization, its policies, procedures and personnel, as well as expertise in a variety of computer software programs. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, and talks.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign work to work-study students.
Assist faculty with monitoring budget expenditures, tracking expenses and running balances.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Perform other essential duties and tasks specific to the position.
Participate in the College’s Emergency Preparedness Program.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, full-time, benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Aug 16, 2019
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of administrative and highly skilled administrative duties for Scripps College faculty. Duties and responsibilities are varied and often confidential in nature. Requires knowledge of the organization, its policies, procedures and personnel, as well as expertise in a variety of computer software programs. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, and talks.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign work to work-study students.
Assist faculty with monitoring budget expenditures, tracking expenses and running balances.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Perform other essential duties and tasks specific to the position.
Participate in the College’s Emergency Preparedness Program.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, full-time, benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
This position reports to the Director of Enrollment Strategies & Operations. The Administrative Assistant is expected to provide quality customer service to campus visitors and essential support in admissions operations.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Ensure positive, informative, and accurate interactions via phone, email, or in-person with prospective students, families, counselors, and other constituents.
Create a welcoming visit experience for prospective students, families, counselors, and other constituents.
Direct inquiries and directions to admission counselors or other college departments.
Work collaboratively with student worker supervisors to ensure daily coverage of campus tours and on-campus interviews.
Process (including data entry of) prospective student information to ensure integrity of all student data provided in inquiry cards, applications, transcripts, test scores, financial documents, and other student record information.
Develop fluency of office tools and procedures including the Microsoft Office Suite
Work strategically with Director of Enrollment Strategies & Operations to optimize the use of Technolutions Slate CRM.
Practice discretion and maintain confidentiality.
Participate in various admission-related events.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to thrive in a collaborative team environment and interact successfully with colleagues.
Excellent written and verbal communication skills.
Meticulous attention to detail and strong organizational skills.
Able to understand and follow oral and written directions, while also able to work independently with little direction, take initiative, problem solve, and propose solutions.
Able to meet deadlines, set priorities and successfully manage multiple projects at once.
Competency with Microsoft Office and Adobe suite software.
Proficiency with systems/technology integration, spreadsheets, databased applications, and other web technologies.
Able to maintain confidentiality and has respect for high standards.
Has a willingness, ability, and desire to learn, apply and explain various policies and procedures.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
High school diploma or equivalent or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.
Three years of administrative, secretarial, or clerical support experience.
Experience in student service and/or admission office setting.
Experience working with a database system, CRM, SIS, or document imaging. Preferred experience with Technolutions Slate CRM.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits-eligible, non-exempt position.
The regular hours for this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department.
SUPERVISORY RESPONSIBILITY :
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Jul 31, 2019
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
This position reports to the Director of Enrollment Strategies & Operations. The Administrative Assistant is expected to provide quality customer service to campus visitors and essential support in admissions operations.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Ensure positive, informative, and accurate interactions via phone, email, or in-person with prospective students, families, counselors, and other constituents.
Create a welcoming visit experience for prospective students, families, counselors, and other constituents.
Direct inquiries and directions to admission counselors or other college departments.
Work collaboratively with student worker supervisors to ensure daily coverage of campus tours and on-campus interviews.
Process (including data entry of) prospective student information to ensure integrity of all student data provided in inquiry cards, applications, transcripts, test scores, financial documents, and other student record information.
Develop fluency of office tools and procedures including the Microsoft Office Suite
Work strategically with Director of Enrollment Strategies & Operations to optimize the use of Technolutions Slate CRM.
Practice discretion and maintain confidentiality.
Participate in various admission-related events.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to thrive in a collaborative team environment and interact successfully with colleagues.
Excellent written and verbal communication skills.
Meticulous attention to detail and strong organizational skills.
Able to understand and follow oral and written directions, while also able to work independently with little direction, take initiative, problem solve, and propose solutions.
Able to meet deadlines, set priorities and successfully manage multiple projects at once.
Competency with Microsoft Office and Adobe suite software.
Proficiency with systems/technology integration, spreadsheets, databased applications, and other web technologies.
Able to maintain confidentiality and has respect for high standards.
Has a willingness, ability, and desire to learn, apply and explain various policies and procedures.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
High school diploma or equivalent or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.
Three years of administrative, secretarial, or clerical support experience.
Experience in student service and/or admission office setting.
Experience working with a database system, CRM, SIS, or document imaging. Preferred experience with Technolutions Slate CRM.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits-eligible, non-exempt position.
The regular hours for this position are Monday-Friday 8:00 am-5:00 pm. Hours may vary due to the needs of the College or department.
SUPERVISORY RESPONSIBILITY :
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Who We Are:
FoodCorps believes every school should be a healthy school and every child – regardless of race, place or class – deserves to be well nourished and ready to learn. In underserved communities across the country, our AmeriCorps leaders teach students about healthy food through hands-on lessons, partner with farmers and food service workers to create nutritious and delicious school meals, and collaborate with communities to ensure a long-term culture of health. Building on this foundation of direct impact, FoodCorps pursues systemic strategies that will benefit all of our nation’s 100,000 schools.
What We’re Looking For:
FoodCorps seeks a National Program Coordinator to work closely with and provide essential administrative support for our National Program Management team. Reporting to the National Program Operations Manager, the Coordinator will provide direct support to 18 field offices and 250+ AmeriCorps service members, support Programs department staff individually and collectively, and oversee several key projects according to the FoodCorps program cycle.
This is a full-time position based in FoodCorps’ Portland, Oregon office with occasional out-of-state travel. This role will require occasional weekend and evening work.
Who You Are:
You are passionate about FoodCorps’ mission and excited about the intricacies of program and project management that will help FoodCorps run a high-quality national service program. You prioritize providing great service to colleagues and external stakeholders. You seamlessly manage multiple projects and thoroughly complete tasks on time. You approach your work with flexibility and are able to navigate ambiguity. You are an effective communicator, confident in both verbal and written communication across geographic distance. You approach your work with a critical eye and seek solutions to support effective operations and inclusive team dynamics. You enjoy collaboration and actively use feedback to drive improvements. You find satisfaction in implementing efficient systems and processes that can meet a diversity of needs. You are highly organized and pay close attention to the details, while keeping the bigger picture goals, values, and purpose in mind. You share FoodCorps’ commitment to diversity and inclusion and desire to work for health equity and social and racial justice.
Primary Responsibilities:
Develop and implement efficient communications, processes, and systems for supporting FoodCorps’ growing field office team and service member cohort
Field general requests from the public regarding the FoodCorps service program
Provide excellent service in response to requests and inquiries from FoodCorps staff and external stakeholders regarding the FoodCorps service program
Coordinate the selection, procurement and distribution of materials and resources to service members and offices throughout the country
Manage and organize FoodCorps’ digital tools, resources, and documents and support field and national staff to maintain accurate records in FoodCorps’ various databases and file storage systems, including Salesforce, America Learns, Google Drive
Coordinate annual projects and special one-time projects collaboratively with staff in various departments across FoodCorps
Manage and maintain user information and access to FoodCorps systems
Update various internal and external communications annually
Provide administrative and logistical support for Programs Team events and meetings, such as venue booking, vendor contract negotiations, and scheduling
Jul 23, 2019
Full time
Who We Are:
FoodCorps believes every school should be a healthy school and every child – regardless of race, place or class – deserves to be well nourished and ready to learn. In underserved communities across the country, our AmeriCorps leaders teach students about healthy food through hands-on lessons, partner with farmers and food service workers to create nutritious and delicious school meals, and collaborate with communities to ensure a long-term culture of health. Building on this foundation of direct impact, FoodCorps pursues systemic strategies that will benefit all of our nation’s 100,000 schools.
What We’re Looking For:
FoodCorps seeks a National Program Coordinator to work closely with and provide essential administrative support for our National Program Management team. Reporting to the National Program Operations Manager, the Coordinator will provide direct support to 18 field offices and 250+ AmeriCorps service members, support Programs department staff individually and collectively, and oversee several key projects according to the FoodCorps program cycle.
This is a full-time position based in FoodCorps’ Portland, Oregon office with occasional out-of-state travel. This role will require occasional weekend and evening work.
Who You Are:
You are passionate about FoodCorps’ mission and excited about the intricacies of program and project management that will help FoodCorps run a high-quality national service program. You prioritize providing great service to colleagues and external stakeholders. You seamlessly manage multiple projects and thoroughly complete tasks on time. You approach your work with flexibility and are able to navigate ambiguity. You are an effective communicator, confident in both verbal and written communication across geographic distance. You approach your work with a critical eye and seek solutions to support effective operations and inclusive team dynamics. You enjoy collaboration and actively use feedback to drive improvements. You find satisfaction in implementing efficient systems and processes that can meet a diversity of needs. You are highly organized and pay close attention to the details, while keeping the bigger picture goals, values, and purpose in mind. You share FoodCorps’ commitment to diversity and inclusion and desire to work for health equity and social and racial justice.
Primary Responsibilities:
Develop and implement efficient communications, processes, and systems for supporting FoodCorps’ growing field office team and service member cohort
Field general requests from the public regarding the FoodCorps service program
Provide excellent service in response to requests and inquiries from FoodCorps staff and external stakeholders regarding the FoodCorps service program
Coordinate the selection, procurement and distribution of materials and resources to service members and offices throughout the country
Manage and organize FoodCorps’ digital tools, resources, and documents and support field and national staff to maintain accurate records in FoodCorps’ various databases and file storage systems, including Salesforce, America Learns, Google Drive
Coordinate annual projects and special one-time projects collaboratively with staff in various departments across FoodCorps
Manage and maintain user information and access to FoodCorps systems
Update various internal and external communications annually
Provide administrative and logistical support for Programs Team events and meetings, such as venue booking, vendor contract negotiations, and scheduling
The University of Nevada, Reno is recruiting for a Research Administrator for Pre-Award functions in the Sponsored Projects. The Research Administrator will assist faculty and staff in seeking and proposing sponsored research, service projects, and other creative activities to federal, state, industry or private sponsors. Other duties include, but are not limited to; serving as the University liaison between the sponsor and university personnel in the proposal process; reviewing proposals against institutional guidelines, sponsor requirements, and applicable regulations; identify deficiencies and provide guidance to faculty and college administrators on resolving the issues; coordinate with subrecipients and other institutions; submitting proposals to sponsors via electronic systems; providing ongoing support to the project for the life of the award, which includes communicating project changes to the sponsor, processing award modifications, submitting progress reports and no cost extensions, and collaborating with the Grants and Contracts Office and Post-Award staff; sustaining effective relationships with faculty, staff, colleagues, government and community members; and other duties as assigned.
Please apply here: https://nshe.wd1.myworkdayjobs.com/UNR-external/job/University-of-Nevada-Reno---Main-Campus/Research-Administrator--Pre-award_R0117008
Jul 18, 2019
Full time
The University of Nevada, Reno is recruiting for a Research Administrator for Pre-Award functions in the Sponsored Projects. The Research Administrator will assist faculty and staff in seeking and proposing sponsored research, service projects, and other creative activities to federal, state, industry or private sponsors. Other duties include, but are not limited to; serving as the University liaison between the sponsor and university personnel in the proposal process; reviewing proposals against institutional guidelines, sponsor requirements, and applicable regulations; identify deficiencies and provide guidance to faculty and college administrators on resolving the issues; coordinate with subrecipients and other institutions; submitting proposals to sponsors via electronic systems; providing ongoing support to the project for the life of the award, which includes communicating project changes to the sponsor, processing award modifications, submitting progress reports and no cost extensions, and collaborating with the Grants and Contracts Office and Post-Award staff; sustaining effective relationships with faculty, staff, colleagues, government and community members; and other duties as assigned.
Please apply here: https://nshe.wd1.myworkdayjobs.com/UNR-external/job/University-of-Nevada-Reno---Main-Campus/Research-Administrator--Pre-award_R0117008
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Reporting to the Director, Leadership Annual Giving and Scripps Fund, the Leadership Annual Giving Officer (LAGO) will play a critical role in growing the Scripps Fund and Ellen Browning Scripps Society (EBSS). The LAGO will split their time as a frontline fundraiser for leadership annual gifts ($2,000-$25,000) and will assist in the design, implementation and management of programs to secure and retain leadership and reunion gifts. The LAGO will collaborate with staff in External Relations and Institutional Advancement (ERIA) to renew and upgrade existing leadership giving donors, identify new prospects, and support major gift pipeline development. The LAGO will build a flourishing Ellen Browning Scripps Society by using multiple strategies including direct marketing and personal solicitation.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Leadership Annual Giving and Scripps Fund Strategy Development 50%
Assist in the development of short and long-range plans for conducting a leadership annual giving program and reunion-giving program, including developing strategy for direct mail, email, and social marketing. Develop strategic fundraising plans for annual leadership donors and reunion prospects focusing on high ROI segments.
In partnership with members of the ERIA team, work to develop a culture of leadership giving, with an emphasis on increasing the number of donors giving at this level.
Lead reunion-giving efforts for ERIA.
Work with Director, Scripps Fund and Scripps Fund committee to plan and execute direct-response marketing campaigns for leadership annual giving donors and prospects.
Analyze and report on results of the Scripps Fund and EBSS as well as benchmark results with peer institutions.
Participate as a full member of the ERIA team, Scripps Fund team, philanthropy team, in professional development activities, and in other meetings as appropriate.
Actively contribute to the growth and enhancement of the leadership annual giving program as a thought partner with Director, Scripps Fund and AVP, Philanthropy.
Staff on- and off- campus College events, such as Reunion Weekend, Welcome Receptions, etc.
Personal Solicitation 50%
Champion discovery activities to enrich the prospect pipeline for leadership annual giving and major gifts.
Identify EBSS prospects and develop individual solicitation plans.
Complete a minimum of 100 personal visits, 70% locally, and 30% on overnight trips to a variety of national locations.
Ensure successful gift solicitation of key prospects. Make a minimum of 50 personal solicitations annually. Personally cultivate, solicit, and steward EBSS gifts.
Work with major gift fundraisers to support their overall solicitation strategy as it pertains to the annual giving strategies for their prospects.
In collaboration with the major gift staff, lead strategic handoff of prospects at all appropriate levels: leadership, major gift and principal gift.
Document contacts and personal fundraising strategies in the donor database.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to convey commitment and passion for Scripps College while representing the College and the department in a professional manner at all times.
Commitment to women’s education and the liberal arts.
Ability to delegate and manage work flows.
Must take initiative, be personally accountable for work, be a problem solver, and demonstrate out-of-the-box creativity.
Ability to compose high-quality written communications, correspondence, reports, and other documents with meticulous attention to detail.
Experience making cold calls and personal, face-to-face solicitations.
Ability to develop interpersonal relationships to collaborate effectively with multiple diverse constituencies.
Strong organizational and project management skills. Must be efficient in prioritizing work on simultaneous projects and delegating tasks as required for execution.
Ability to be flexible and adaptable. Ability to work well in high pressure/touch customer service situations and work well under deadlines while balancing multiple deadlines simultaneously.
Ability to work in a team that emphasizes measurable objectives, including mutually agreed upon targets for fundraising goals.
Knowledge of industry best practices in higher education annual fund or other non-profits.
Ability to interact effectively in a higher education setting, and familiarity with the college’s academic and administrative offices and their functions; knowledge of and ability to tap resources within the college.
An employment history highlighted by increasing levels of responsibility and a demonstrated ability to exercise sensitivity and judgment in dealing with staff, prospects, and the public.
Competence in database utilization and a variety of software programs used to track solicitation efforts and results.
Knowledge and experience with social media strategy and trends.
Ability to travel up to five times per year.
Proficient in Microsoft Office. Experienced with CRM databases, third party email clients, and other graphic design software preferred.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree from an accredited college or university; or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.
Minimum two years of experience in non-profit fundraising, secondary or higher education advancement, and/or a related field development experience, including annual or membership campaigns.
Demonstrated experience in engaging academic leaders, faculty, and volunteer partners in the development of meaningful and productive relationships with prospects and donors.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits-eligible, exempt position.
The regular hours of this position are Monday-Friday 8:00 am-5:00pm. Hours may vary due to the needs of the College or department.
SUPERVISORY RESPONSIBILITY :
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Jul 10, 2019
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Reporting to the Director, Leadership Annual Giving and Scripps Fund, the Leadership Annual Giving Officer (LAGO) will play a critical role in growing the Scripps Fund and Ellen Browning Scripps Society (EBSS). The LAGO will split their time as a frontline fundraiser for leadership annual gifts ($2,000-$25,000) and will assist in the design, implementation and management of programs to secure and retain leadership and reunion gifts. The LAGO will collaborate with staff in External Relations and Institutional Advancement (ERIA) to renew and upgrade existing leadership giving donors, identify new prospects, and support major gift pipeline development. The LAGO will build a flourishing Ellen Browning Scripps Society by using multiple strategies including direct marketing and personal solicitation.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Leadership Annual Giving and Scripps Fund Strategy Development 50%
Assist in the development of short and long-range plans for conducting a leadership annual giving program and reunion-giving program, including developing strategy for direct mail, email, and social marketing. Develop strategic fundraising plans for annual leadership donors and reunion prospects focusing on high ROI segments.
In partnership with members of the ERIA team, work to develop a culture of leadership giving, with an emphasis on increasing the number of donors giving at this level.
Lead reunion-giving efforts for ERIA.
Work with Director, Scripps Fund and Scripps Fund committee to plan and execute direct-response marketing campaigns for leadership annual giving donors and prospects.
Analyze and report on results of the Scripps Fund and EBSS as well as benchmark results with peer institutions.
Participate as a full member of the ERIA team, Scripps Fund team, philanthropy team, in professional development activities, and in other meetings as appropriate.
Actively contribute to the growth and enhancement of the leadership annual giving program as a thought partner with Director, Scripps Fund and AVP, Philanthropy.
Staff on- and off- campus College events, such as Reunion Weekend, Welcome Receptions, etc.
Personal Solicitation 50%
Champion discovery activities to enrich the prospect pipeline for leadership annual giving and major gifts.
Identify EBSS prospects and develop individual solicitation plans.
Complete a minimum of 100 personal visits, 70% locally, and 30% on overnight trips to a variety of national locations.
Ensure successful gift solicitation of key prospects. Make a minimum of 50 personal solicitations annually. Personally cultivate, solicit, and steward EBSS gifts.
Work with major gift fundraisers to support their overall solicitation strategy as it pertains to the annual giving strategies for their prospects.
In collaboration with the major gift staff, lead strategic handoff of prospects at all appropriate levels: leadership, major gift and principal gift.
Document contacts and personal fundraising strategies in the donor database.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to convey commitment and passion for Scripps College while representing the College and the department in a professional manner at all times.
Commitment to women’s education and the liberal arts.
Ability to delegate and manage work flows.
Must take initiative, be personally accountable for work, be a problem solver, and demonstrate out-of-the-box creativity.
Ability to compose high-quality written communications, correspondence, reports, and other documents with meticulous attention to detail.
Experience making cold calls and personal, face-to-face solicitations.
Ability to develop interpersonal relationships to collaborate effectively with multiple diverse constituencies.
Strong organizational and project management skills. Must be efficient in prioritizing work on simultaneous projects and delegating tasks as required for execution.
Ability to be flexible and adaptable. Ability to work well in high pressure/touch customer service situations and work well under deadlines while balancing multiple deadlines simultaneously.
Ability to work in a team that emphasizes measurable objectives, including mutually agreed upon targets for fundraising goals.
Knowledge of industry best practices in higher education annual fund or other non-profits.
Ability to interact effectively in a higher education setting, and familiarity with the college’s academic and administrative offices and their functions; knowledge of and ability to tap resources within the college.
An employment history highlighted by increasing levels of responsibility and a demonstrated ability to exercise sensitivity and judgment in dealing with staff, prospects, and the public.
Competence in database utilization and a variety of software programs used to track solicitation efforts and results.
Knowledge and experience with social media strategy and trends.
Ability to travel up to five times per year.
Proficient in Microsoft Office. Experienced with CRM databases, third party email clients, and other graphic design software preferred.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree from an accredited college or university; or any combination of education, training, or experience that provides the required knowledge, skills, and ability to perform the job.
Minimum two years of experience in non-profit fundraising, secondary or higher education advancement, and/or a related field development experience, including annual or membership campaigns.
Demonstrated experience in engaging academic leaders, faculty, and volunteer partners in the development of meaningful and productive relationships with prospects and donors.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full-time, benefits-eligible, exempt position.
The regular hours of this position are Monday-Friday 8:00 am-5:00pm. Hours may vary due to the needs of the College or department.
SUPERVISORY RESPONSIBILITY :
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Community Engagement and Program Coordinator will work with the Vice President for Academic Affairs and Dean of Faculty, the Associate Dean of Faculty, and the Faculty Director(s) to support and implement all aspects of Scripps College’s Interdisciplinary Humanities Initiative (IHI), a grant supported 4-year program funded by the Mellon Foundation. The three-part initiative provides funding for summer undergraduate research fellowships, professional development for faculty, and new clinic courses that will pair faculty and students with community organizations throughout the local region to address complex community issues using a humanistic approach. The start date for this position is September 5, 2019.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS:
This information is intended to be a description of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Support work of the Associate Dean of Faculty and Faculty Director(s) in the implementation of the IHI
Assist with building a new program in community engagement
Coordinate program and activities with local community engagement centers
Assist in facilitating contact with and developing partnerships with local community organizations
Oversee logistics of scheduled activities with partner organizations (including clearances, orientations, student release forms, etc)
Work with Office of Institutional Research and Assessment to develop and implement measures to collect assessment data including satisfaction with programs, experiences, learning outcomes, etc.
Work with Office of the Registrar to track student involvement (major, minor, courses taken) in the humanities
Write annual reports/evaluations in collaboration with the Associate Dean of Faculty and the Faculty Director
Work with the Office of Foundation, Corporate and Government Relations and with the Business Office to track expenditures and generate annual financial reports
Assist with grant writing processes
Manage work related to summer fellowships:
Prepare student applications for review by committee
Schedule committee meetings
Process hiring paperwork
Organize binder of reports including all Mellon fellows.
Coordinate with business office on payments
Work with students on expenditure reports/ reimbursement requests
Follow-up with students regarding final paper, abstract, and presentation
Manage work related to clinics:
Prepare faculty applications for review by committee
Schedule committee meetings
Create a file for each funded clinic application
Coordinate with business office on faculty stipends
Manage work related to faculty professional development:
Assist with workshop planning and organization
Assist in all logistics for faculty events related to grant (including workshop outreach and PR, event planning, and evaluations)
Create and monitor confidential records, including budget and expenditure records
Create and maintain relevant websites and other online resources related to IHI funding and events
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties
Create directories of all on-/off-campus activities and opportunities related to Humanities community/civic engagement
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Experience working with service learning, community organizations, and higher education
Demonstrated experience and skills in relating with diverse constituencies (e.g., faculty, students, community leaders and executive administrators of community organizations)
Administrative skills with program organization and implementation
Financial management experience, budget management, record keeping, oversight and reporting
Skilled and experienced with community-based program building
Strong professional writing and verbal skills
Strong interpersonal skills and an ability to work professionally and effectively with administration, colleagues, members of the academic community, and outside organizations
Excellent organizational skills and ability to work independently
Ability to be flexible, self-motivated, and have a hands-on approach to work
Must have proficiency in use of Microsoft Office and a willingness to develop proficiency in the College’s Workday system and other online systems
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
BA or BS degree required or any combination of education and experience that provides the required knowledge, skills and abilities. Advanced degree (i.e., beyond the BA) in related area (e.g., education) preferred.
Five or more years related professional experience in community engagement and community based learning preferred.
Bilingual speaker a plus.
LICENSES / CERTIFICATES :
None
OTHER:
Hours, Classification and Status:
This is a temporary, grant-funded, full-time, benefits-eligible, non-exempt position.
The regular scheduled hours for this position are Monday-Friday 8:00am-5:00pm. Occassional evening and weekend hours may be required.
Supervisory Responsibility :
May supervise student employees
Work Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements :
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment :
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Grant Funded Position :
This is position is entirely grant funded. The grant period runs through June 2022. The at-will employment described above remains in effect. There is no guarantee of continued funding for this position after the grant is completed.
Jul 05, 2019
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Community Engagement and Program Coordinator will work with the Vice President for Academic Affairs and Dean of Faculty, the Associate Dean of Faculty, and the Faculty Director(s) to support and implement all aspects of Scripps College’s Interdisciplinary Humanities Initiative (IHI), a grant supported 4-year program funded by the Mellon Foundation. The three-part initiative provides funding for summer undergraduate research fellowships, professional development for faculty, and new clinic courses that will pair faculty and students with community organizations throughout the local region to address complex community issues using a humanistic approach. The start date for this position is September 5, 2019.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS:
This information is intended to be a description of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Support work of the Associate Dean of Faculty and Faculty Director(s) in the implementation of the IHI
Assist with building a new program in community engagement
Coordinate program and activities with local community engagement centers
Assist in facilitating contact with and developing partnerships with local community organizations
Oversee logistics of scheduled activities with partner organizations (including clearances, orientations, student release forms, etc)
Work with Office of Institutional Research and Assessment to develop and implement measures to collect assessment data including satisfaction with programs, experiences, learning outcomes, etc.
Work with Office of the Registrar to track student involvement (major, minor, courses taken) in the humanities
Write annual reports/evaluations in collaboration with the Associate Dean of Faculty and the Faculty Director
Work with the Office of Foundation, Corporate and Government Relations and with the Business Office to track expenditures and generate annual financial reports
Assist with grant writing processes
Manage work related to summer fellowships:
Prepare student applications for review by committee
Schedule committee meetings
Process hiring paperwork
Organize binder of reports including all Mellon fellows.
Coordinate with business office on payments
Work with students on expenditure reports/ reimbursement requests
Follow-up with students regarding final paper, abstract, and presentation
Manage work related to clinics:
Prepare faculty applications for review by committee
Schedule committee meetings
Create a file for each funded clinic application
Coordinate with business office on faculty stipends
Manage work related to faculty professional development:
Assist with workshop planning and organization
Assist in all logistics for faculty events related to grant (including workshop outreach and PR, event planning, and evaluations)
Create and monitor confidential records, including budget and expenditure records
Create and maintain relevant websites and other online resources related to IHI funding and events
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties
Create directories of all on-/off-campus activities and opportunities related to Humanities community/civic engagement
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills, and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential function will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Experience working with service learning, community organizations, and higher education
Demonstrated experience and skills in relating with diverse constituencies (e.g., faculty, students, community leaders and executive administrators of community organizations)
Administrative skills with program organization and implementation
Financial management experience, budget management, record keeping, oversight and reporting
Skilled and experienced with community-based program building
Strong professional writing and verbal skills
Strong interpersonal skills and an ability to work professionally and effectively with administration, colleagues, members of the academic community, and outside organizations
Excellent organizational skills and ability to work independently
Ability to be flexible, self-motivated, and have a hands-on approach to work
Must have proficiency in use of Microsoft Office and a willingness to develop proficiency in the College’s Workday system and other online systems
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
BA or BS degree required or any combination of education and experience that provides the required knowledge, skills and abilities. Advanced degree (i.e., beyond the BA) in related area (e.g., education) preferred.
Five or more years related professional experience in community engagement and community based learning preferred.
Bilingual speaker a plus.
LICENSES / CERTIFICATES :
None
OTHER:
Hours, Classification and Status:
This is a temporary, grant-funded, full-time, benefits-eligible, non-exempt position.
The regular scheduled hours for this position are Monday-Friday 8:00am-5:00pm. Occassional evening and weekend hours may be required.
Supervisory Responsibility :
May supervise student employees
Work Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements :
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment :
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Grant Funded Position :
This is position is entirely grant funded. The grant period runs through June 2022. The at-will employment described above remains in effect. There is no guarantee of continued funding for this position after the grant is completed.
