Two Bettys Green Cleaning
3258 Minnehaha Avenue, Minneapolis, MN, USA
The Responsibility :
The Hiring & Recruiting Manager position oversees and manages the recruiting, hiring, and onboarding efforts of new cleaners for the organization. The Hiring & Recruiting Manager position is responsible for providing a thorough, thoughtful, and mission based experience for all new hires and possible new hires. This position holds the accountability for planning and implementing cleaner recruiting efforts, ensuring quality candidates are interviewed and hired for the cleaner position, and providing an informative and supportive orientation. All Two Bettys employees are required to treat each other, management, clients, and vendors with respect. Two Bettys is committed to a workspace where individuals feel that their voice is valued.
The Key Duties & Responsibilities:
Tasks and responsibilities associated with this position include (but are not limited to) the following:
Hire all new cleaner positions ensuring hiring best practices and compliance are followed at all times. This includes, but is not limited to, interviewing, clear and timely communication and follow-through, reference checks, offers, background checks, etc.
Conduct weekly orientation for new cleaner hires keeping content relevant, engaging, and informative
Communicate with all relevant departments (sales, training, matchmaking/cleaner scheduling, etc.) on new hires coming in to provide seamless transition for new cleaners from orientation to training to the cleaner holding their own client accounts
Assist with new cleaner onboarding - including but not limited to creating Method accounts, cleaner bios, and assist in creating cleaner training schedules, etc. as necessary
Plan and implement recruiting efforts with a focus on diversifying the Two Bettys cleaner staff, engaging in the community, and building positive relationships.
Attend all recruiting efforts, hiring additional Two Bettys staff as needed/requested
Work within annual hiring and recruiting budget, consulting with Senior HR Manager on initiatives, as well as, keeping Senior HR Manager updated and/or seeking approval if there are questions and/or concerns
Collaborate and partner with the Sales & Marketing Manager on recruitment and hiring materials and communication
Accountable to work with Field Service Director, Sales, Training, and Matchmaking/Cleaner Scheduling to ensure a healthy client/cleaner valve - discussing concerns, problem solving, and providing proactive solutions within these departments
Manage Guerilla Marketing Team - creating postering plan, communicating with staff ensuring a successful plan is completed in a timely manner, accountable to hold monthly 1:1 meetings, etc.
Participate in staff/cleaner meetings as needed and/or requested
Provide data and analytics around new hires, washouts, terminations, recruiting efforts, etc. to Senior HR Manager and team at weekly staff meeting
Conduct and complete special projects as needed and/or requested, per the demands of the business
Contribute and problem solve, thinking outside the box, as the position grows and evolves
Attend all company meetings and events modeling TBs company values and mission
Positive and proactive in all collaborations, finding appropriate and acceptable solutions as issues arise
Continuously cultivate the culture at Two Bettys - positive, proactive, collaborative, cleaner & client centric, etc.
Sep 20, 2019
Full time
The Responsibility :
The Hiring & Recruiting Manager position oversees and manages the recruiting, hiring, and onboarding efforts of new cleaners for the organization. The Hiring & Recruiting Manager position is responsible for providing a thorough, thoughtful, and mission based experience for all new hires and possible new hires. This position holds the accountability for planning and implementing cleaner recruiting efforts, ensuring quality candidates are interviewed and hired for the cleaner position, and providing an informative and supportive orientation. All Two Bettys employees are required to treat each other, management, clients, and vendors with respect. Two Bettys is committed to a workspace where individuals feel that their voice is valued.
The Key Duties & Responsibilities:
Tasks and responsibilities associated with this position include (but are not limited to) the following:
Hire all new cleaner positions ensuring hiring best practices and compliance are followed at all times. This includes, but is not limited to, interviewing, clear and timely communication and follow-through, reference checks, offers, background checks, etc.
Conduct weekly orientation for new cleaner hires keeping content relevant, engaging, and informative
Communicate with all relevant departments (sales, training, matchmaking/cleaner scheduling, etc.) on new hires coming in to provide seamless transition for new cleaners from orientation to training to the cleaner holding their own client accounts
Assist with new cleaner onboarding - including but not limited to creating Method accounts, cleaner bios, and assist in creating cleaner training schedules, etc. as necessary
Plan and implement recruiting efforts with a focus on diversifying the Two Bettys cleaner staff, engaging in the community, and building positive relationships.
Attend all recruiting efforts, hiring additional Two Bettys staff as needed/requested
Work within annual hiring and recruiting budget, consulting with Senior HR Manager on initiatives, as well as, keeping Senior HR Manager updated and/or seeking approval if there are questions and/or concerns
Collaborate and partner with the Sales & Marketing Manager on recruitment and hiring materials and communication
Accountable to work with Field Service Director, Sales, Training, and Matchmaking/Cleaner Scheduling to ensure a healthy client/cleaner valve - discussing concerns, problem solving, and providing proactive solutions within these departments
Manage Guerilla Marketing Team - creating postering plan, communicating with staff ensuring a successful plan is completed in a timely manner, accountable to hold monthly 1:1 meetings, etc.
Participate in staff/cleaner meetings as needed and/or requested
Provide data and analytics around new hires, washouts, terminations, recruiting efforts, etc. to Senior HR Manager and team at weekly staff meeting
Conduct and complete special projects as needed and/or requested, per the demands of the business
Contribute and problem solve, thinking outside the box, as the position grows and evolves
Attend all company meetings and events modeling TBs company values and mission
Positive and proactive in all collaborations, finding appropriate and acceptable solutions as issues arise
Continuously cultivate the culture at Two Bettys - positive, proactive, collaborative, cleaner & client centric, etc.
Two Bettys Green Cleaning
3258 Minnehaha Avenue, Minneapolis, MN, USA
What we are looking for: You love supporting our cleaning staff, as well as providing outstanding customer service to our clients. You are a servant leader and focus on putting the needs of others first. You treat others with respect, and help create a workplace where individuals feel that their voice is valued.
More about the role: Tasks and responsibilities associated with this position include (but are not limited to) the following:
Provide support to assigned group of cleaners, including monthly 1:1 meetings, and quarterly group meetings that focus on up-training, reviewing cleaning techniques, providing support and answering questions from cleaners
Accountable for all administrative tasks related to assigned cleaners - schedule adjustments, Tsheets submissions/adjustments, time and attendance approval, etc.
Assist cleaners to find cover cleaners as needed
Conduct cleaner reviews, post training, at three months, six months, and then on an annual basis. Communicate review and any wage updates to HR in a timely manner.
Communicate with HR and provide PIP (performance improvement plans) as needed
Coordinate up-training as needed
Communicate with Matchmaking about cleaners whose schedules are below our 20 hours per week minimum standard so these schedules can be filled by Matchmaking
Work with Matchmaking, as needed, to provide seamless transitions to clients and cleaners
Provide exceptional customer service to clients of assigned cleaners, this includes but is not limited to, fielding client complaints as needed, assist with rescheduling, and ensure cleaning quality.
Special projects as needed, per the demands of the business
Contribute and problem solve as the position grows and evolves
Work with HQ members to achieve goals and build trust with cleaners and clients alike
Attend company meetings, events, and model TBs company values and mission
Be positive and proactive in collaborating and finding solutions as issues arise
Continuously cultivate the culture at Two Bettys - positive, proactive, collaborative, cleaner & client forward, etc.
We can’t wait to hear from you!
Two Bettys is an equal opportunity employer.
Sep 05, 2019
Full time
What we are looking for: You love supporting our cleaning staff, as well as providing outstanding customer service to our clients. You are a servant leader and focus on putting the needs of others first. You treat others with respect, and help create a workplace where individuals feel that their voice is valued.
More about the role: Tasks and responsibilities associated with this position include (but are not limited to) the following:
Provide support to assigned group of cleaners, including monthly 1:1 meetings, and quarterly group meetings that focus on up-training, reviewing cleaning techniques, providing support and answering questions from cleaners
Accountable for all administrative tasks related to assigned cleaners - schedule adjustments, Tsheets submissions/adjustments, time and attendance approval, etc.
Assist cleaners to find cover cleaners as needed
Conduct cleaner reviews, post training, at three months, six months, and then on an annual basis. Communicate review and any wage updates to HR in a timely manner.
Communicate with HR and provide PIP (performance improvement plans) as needed
Coordinate up-training as needed
Communicate with Matchmaking about cleaners whose schedules are below our 20 hours per week minimum standard so these schedules can be filled by Matchmaking
Work with Matchmaking, as needed, to provide seamless transitions to clients and cleaners
Provide exceptional customer service to clients of assigned cleaners, this includes but is not limited to, fielding client complaints as needed, assist with rescheduling, and ensure cleaning quality.
Special projects as needed, per the demands of the business
Contribute and problem solve as the position grows and evolves
Work with HQ members to achieve goals and build trust with cleaners and clients alike
Attend company meetings, events, and model TBs company values and mission
Be positive and proactive in collaborating and finding solutions as issues arise
Continuously cultivate the culture at Two Bettys - positive, proactive, collaborative, cleaner & client forward, etc.
We can’t wait to hear from you!
Two Bettys is an equal opportunity employer.
MapLight, an innovative, award-winning nonprofit that strives to c reate a government that (actually) works for the people, is seeking a full-time Administrative Manager to join its dynamic team.
This is a full-time position that will provide critical support across teams and help keep our fast-paced office running smoothly. Along with general administrative duties, this position will have specific responsibilities in the areas of fundraising and human resources.
The ideal candidate will possess strong interpersonal and organizational skills, and be able to effectively manage multiple duties while maintaining a helpful and enthusiastic demeanor. This is a great opportunity to positively impact the success and culture of a cutting-edge nonprofit.
Responsibilities:
Run biweekly payroll and ensure smooth, error-free benefits administration and human resources data entry
Onboard new employees/interns and offboard terminated ones
Provide primary phone coverage, greet incoming visitors, and process office mail
Order office supplies (including meals/snacks) and coordinate with vendors
Route incoming invoices for approval/payment, deposit incoming checks, and compile the monthly credit card reconciliation
Maintain electronic and paper files for foundations and donors, including updating fundraising database with records of all financial receipts
Coordinate with the Deputy Director to fulfill other development-related tasks
Maintain and update routine collateral material, both for internal meetings and external audiences
Provide general administrative support, especially in the areas of internal tech troubleshooting and office management
Other duties as needed
This position is available immediately and includes fully-covered health benefits, generous paid vacation, and 403(b) matching.
MapLight is located in downtown Berkeley (near BART). Our hardworking but casual office environment includes quality-of-life perks such as a fully-stocked office snack bar, optional work-from-home Fridays, biweekly team lunches, delicious fair-trade coffee, ergonomic workstations, and bike storage on the premises. Come work with us on the cutting edge of government transparency and accountability!
To apply:
Send your cover letter and resume to the attention of DeAnna Dalton, Deputy Director, at jobs@maplight.org, and reference “Administrative Manager” in the subject line. Applications will be reviewed on a rolling basis. No phone calls or in-person inquiries, please.
MapLight believes that diversity makes us stronger. Building a team with diverse perspectives and life experiences enhances our ability to design products that inspire informed engagement with our political system across an inclusive audience. To that end, we are an equal opportunity employer and encourage all qualified applicants to apply. If you have a disability and may require accommodation during the recruitment process, please contact us at jobs@maplight.org.
About MapLight:
MapLight is a nonpartisan, 501(c)(3) research organization strives to create a government that (actually) works for the people . Our work reveals the influence of money in politics, informs and empowers voters, and advances reforms that promote a more responsive democracy.
Since our founding in 2005, MapLight has reached over 300 million people with our data highlighting the impact of political influence. We've also launched Voter’s Edge, a comprehensive, nonpartisan online voter guide for the 21st century, and won a James Madison Freedom of Information Award, a Knight-Batten Award for Innovations in Journalism, a Library Journal Best Reference Award, an American Library Association MARS: Best Free Reference Web Site Award, and a Webby Award nomination. For more about MapLight's work, check out the Stanford Social Innovation Review’s profile of MapLight ( http://maplight.org/SSIR ) or visit http://maplight.org and http://votersedge.org .
Aug 30, 2019
Full time
MapLight, an innovative, award-winning nonprofit that strives to c reate a government that (actually) works for the people, is seeking a full-time Administrative Manager to join its dynamic team.
This is a full-time position that will provide critical support across teams and help keep our fast-paced office running smoothly. Along with general administrative duties, this position will have specific responsibilities in the areas of fundraising and human resources.
The ideal candidate will possess strong interpersonal and organizational skills, and be able to effectively manage multiple duties while maintaining a helpful and enthusiastic demeanor. This is a great opportunity to positively impact the success and culture of a cutting-edge nonprofit.
Responsibilities:
Run biweekly payroll and ensure smooth, error-free benefits administration and human resources data entry
Onboard new employees/interns and offboard terminated ones
Provide primary phone coverage, greet incoming visitors, and process office mail
Order office supplies (including meals/snacks) and coordinate with vendors
Route incoming invoices for approval/payment, deposit incoming checks, and compile the monthly credit card reconciliation
Maintain electronic and paper files for foundations and donors, including updating fundraising database with records of all financial receipts
Coordinate with the Deputy Director to fulfill other development-related tasks
Maintain and update routine collateral material, both for internal meetings and external audiences
Provide general administrative support, especially in the areas of internal tech troubleshooting and office management
Other duties as needed
This position is available immediately and includes fully-covered health benefits, generous paid vacation, and 403(b) matching.
MapLight is located in downtown Berkeley (near BART). Our hardworking but casual office environment includes quality-of-life perks such as a fully-stocked office snack bar, optional work-from-home Fridays, biweekly team lunches, delicious fair-trade coffee, ergonomic workstations, and bike storage on the premises. Come work with us on the cutting edge of government transparency and accountability!
To apply:
Send your cover letter and resume to the attention of DeAnna Dalton, Deputy Director, at jobs@maplight.org, and reference “Administrative Manager” in the subject line. Applications will be reviewed on a rolling basis. No phone calls or in-person inquiries, please.
MapLight believes that diversity makes us stronger. Building a team with diverse perspectives and life experiences enhances our ability to design products that inspire informed engagement with our political system across an inclusive audience. To that end, we are an equal opportunity employer and encourage all qualified applicants to apply. If you have a disability and may require accommodation during the recruitment process, please contact us at jobs@maplight.org.
About MapLight:
MapLight is a nonpartisan, 501(c)(3) research organization strives to create a government that (actually) works for the people . Our work reveals the influence of money in politics, informs and empowers voters, and advances reforms that promote a more responsive democracy.
Since our founding in 2005, MapLight has reached over 300 million people with our data highlighting the impact of political influence. We've also launched Voter’s Edge, a comprehensive, nonpartisan online voter guide for the 21st century, and won a James Madison Freedom of Information Award, a Knight-Batten Award for Innovations in Journalism, a Library Journal Best Reference Award, an American Library Association MARS: Best Free Reference Web Site Award, and a Webby Award nomination. For more about MapLight's work, check out the Stanford Social Innovation Review’s profile of MapLight ( http://maplight.org/SSIR ) or visit http://maplight.org and http://votersedge.org .
University of California, Santa Barbara
Santa Barbara, CA, USA
Academic Coordinator
AD&A Museum, UC Santa Barbara
The Art, Design and Architecture Museum at UC Santa Barbara seeks an Academic Coordinator. Reporting to the Acting Director, this is a full-time, one-year term position, with the possibility for renewal. The position involves curatorial and academic engagement experience, spearheads hands-on learning sessions, and provides a professional bridge to long term museum careers.
The Academic Coordinator II will serve as a critical member of an ambitious and collaborative Museum team within a University environment. The Coordinator will have a deep interest in visual art and museum practice and have a commitment to working as part of a collegial, dynamic team. They will participate in the full range of curatorial activities and contribute to the museum’s exhibitions and programs to best reflect the curriculum and the student body. Success in this position requires expertise in building and maintaining relationships with a diverse range of faculty, staff, and students and a facility for navigating university hierarchies. The ideal candidate will possess a demonstrated commitment to object-centered learning and advanced skills in planning and implementing collection-based projects in course curricula and the use of museum galleries as alternate classroom spaces for non-credit courses. They will also excel at facilitating collaboration toward positive outcomes for all stakeholders and demonstrate the ability to promote collaborative teamwork, creativity, and open communication with diverse constituencies.
Duties include:
1. Actively participate in all aspects of a dynamic museum program
2. Support interdisciplinary curricular use of the museum’s collections. This includes working with faculty and lecturers to select and make available works of art, architecture and design. This also requires giving lectures and leading seminar sessions on selected works for designated classes.
3. Curate exhibitions.
4. Assist Museum staff and guest curators with research and planning for exhibitions and develop associated publications.
5. Assist with and develop public programs and events
6. Contribute to the ongoing assessment, refinement, and strengthening of collections
7. Serve as a liaison between the AD&A Museum and the larger UC Santa Barbara academic community.
8. Contribute to and write for museum publications, including the invite/calendar, website, press releases, brochures, and other, as needed, materials.
9. Assist with donor relations and development
10. Other duties as needed
Basic Qualifications:
1. Doctorate degree or ABD status in art history, cultural/global studies, visual anthropology or related field.
2. minimum of 1 year of teaching experience
Additional Qualifications:
1. Excellent writing, communication, and public speaking skills for multiple audiences.
2. Ability to concurrently manage, delegate, and execute multiple tasks to meet firm deadlines along with the ability to exercise discretion and independent judgment in the performance of duties with only general supervision or direction.
3. Prior professional experience in a museum, academic art gallery, or similar non-profit institution focused on art, culture, and/or humanities public education and access.
Preferred Qualifications:
1. Broad intellectual interests and commitment to art, students, and the public
2. Familiarity with curricula, protocols, and areas of study at a major research university.
3. Curatorial experience
4. Knowledge of current exhibition practices and collection stewardship policies.
5. Demonstrated history in developing and implementing educational and public programs
6. Candidates with knowledge of historical or non-western fields are desired.
Required Application Materials:
1. Cover Letter/Letter of application
2. C.V.
3. Contact information for 3 references
4. Writing sample for general public (e.g. museum catalog entry, brochure, or printed/online publication)
For information on how to apply:
Interested applicants should apply to https://apptrkr.com/1582633 for primary consideration, however applications will continue to be accepted until the position is filled.
The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Aug 29, 2019
Full time
Academic Coordinator
AD&A Museum, UC Santa Barbara
The Art, Design and Architecture Museum at UC Santa Barbara seeks an Academic Coordinator. Reporting to the Acting Director, this is a full-time, one-year term position, with the possibility for renewal. The position involves curatorial and academic engagement experience, spearheads hands-on learning sessions, and provides a professional bridge to long term museum careers.
The Academic Coordinator II will serve as a critical member of an ambitious and collaborative Museum team within a University environment. The Coordinator will have a deep interest in visual art and museum practice and have a commitment to working as part of a collegial, dynamic team. They will participate in the full range of curatorial activities and contribute to the museum’s exhibitions and programs to best reflect the curriculum and the student body. Success in this position requires expertise in building and maintaining relationships with a diverse range of faculty, staff, and students and a facility for navigating university hierarchies. The ideal candidate will possess a demonstrated commitment to object-centered learning and advanced skills in planning and implementing collection-based projects in course curricula and the use of museum galleries as alternate classroom spaces for non-credit courses. They will also excel at facilitating collaboration toward positive outcomes for all stakeholders and demonstrate the ability to promote collaborative teamwork, creativity, and open communication with diverse constituencies.
Duties include:
1. Actively participate in all aspects of a dynamic museum program
2. Support interdisciplinary curricular use of the museum’s collections. This includes working with faculty and lecturers to select and make available works of art, architecture and design. This also requires giving lectures and leading seminar sessions on selected works for designated classes.
3. Curate exhibitions.
4. Assist Museum staff and guest curators with research and planning for exhibitions and develop associated publications.
5. Assist with and develop public programs and events
6. Contribute to the ongoing assessment, refinement, and strengthening of collections
7. Serve as a liaison between the AD&A Museum and the larger UC Santa Barbara academic community.
8. Contribute to and write for museum publications, including the invite/calendar, website, press releases, brochures, and other, as needed, materials.
9. Assist with donor relations and development
10. Other duties as needed
Basic Qualifications:
1. Doctorate degree or ABD status in art history, cultural/global studies, visual anthropology or related field.
2. minimum of 1 year of teaching experience
Additional Qualifications:
1. Excellent writing, communication, and public speaking skills for multiple audiences.
2. Ability to concurrently manage, delegate, and execute multiple tasks to meet firm deadlines along with the ability to exercise discretion and independent judgment in the performance of duties with only general supervision or direction.
3. Prior professional experience in a museum, academic art gallery, or similar non-profit institution focused on art, culture, and/or humanities public education and access.
Preferred Qualifications:
1. Broad intellectual interests and commitment to art, students, and the public
2. Familiarity with curricula, protocols, and areas of study at a major research university.
3. Curatorial experience
4. Knowledge of current exhibition practices and collection stewardship policies.
5. Demonstrated history in developing and implementing educational and public programs
6. Candidates with knowledge of historical or non-western fields are desired.
Required Application Materials:
1. Cover Letter/Letter of application
2. C.V.
3. Contact information for 3 references
4. Writing sample for general public (e.g. museum catalog entry, brochure, or printed/online publication)
For information on how to apply:
Interested applicants should apply to https://apptrkr.com/1582633 for primary consideration, however applications will continue to be accepted until the position is filled.
The University is especially interested in candidates who can contribute to the diversity and excellence of the academic community through research, teaching and service as appropriate to the position.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of administrative and highly skilled administrative duties for Scripps College faculty. Duties and responsibilities are varied and often confidential in nature. Requires knowledge of the organization, its policies, procedures and personnel, as well as expertise in a variety of computer software programs. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, and talks.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign work to work-study students.
Assist faculty with monitoring budget expenditures, tracking expenses and running balances.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Perform other essential duties and tasks specific to the position.
Participate in the College’s Emergency Preparedness Program.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, full-time, benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Aug 16, 2019
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of administrative and highly skilled administrative duties for Scripps College faculty. Duties and responsibilities are varied and often confidential in nature. Requires knowledge of the organization, its policies, procedures and personnel, as well as expertise in a variety of computer software programs. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, and talks.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign work to work-study students.
Assist faculty with monitoring budget expenditures, tracking expenses and running balances.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Perform other essential duties and tasks specific to the position.
Participate in the College’s Emergency Preparedness Program.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER:
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, full-time, benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
