Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Pre-Health department of Keck Science seeks under the direction and oversight of the Pre-Health Professions Advisors. The professional committee letter writer is responsible for developing professionally written committee letters for undergraduate students from Claremont McKenna, Pitzer, and Scripps Colleges. The incumbent will also be responsible for providing edits, comments, and revisions for the Committee.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Using content/criteria provided by committee members, develops professionally written recommendation letters to providers and members.
Accurately generates letters inclusive of approved requirements.
Conducts quality control over written responses produced by other members of the team.
Develops desktop procedures and process workflows to optimize letter writing productivity.
Create, edit and revise committee letters to completion.
Ensures updates are made to letter templates as required by the committee.
Performs quality checks of work, paying particular attention to completeness, accuracy and use of appropriate templates, before letters are sent to fulfillment.
Maintains strict confidentiality.
Performs related duties consistent with the scope and intent of the position.
Completes tasks in a timely fashion
Draft committee letters should be completed within 5-6 days
Proof reading of complete committee letters should be completed within 2-3 days
Letters must be two to four pages long.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to have excellent time management, organizational skills and attention to detail.
Knowledge of clinical terminology preferred.
Excellent communication skills, including both oral and written.
Excellent writing and grammatical skills.
Excellent attention to detail and ability to document information accurately.
Ability to edit and proofread work of colleagues.
Ability to maintain confidential and meticulous records.
Proficient in Microsoft Office Suite or similar software.
Excellent critical thinking skills.
Knowledge of clinical terminology preferred.
Health Care experience preferred.
Must have own computer/laptop that can be used
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s Degree in English, Communication or any combination of education, training or experience that provides the required knowledge, skills and ability required.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a temporary, part-time, 10-15 hours per week, non-benefits eligible, non-exempt position. This position is expected to begin April 2020 and end on or before July 2020.
SUPERVISORY RESPONSIBILITY :
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Mar 06, 2020
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Pre-Health department of Keck Science seeks under the direction and oversight of the Pre-Health Professions Advisors. The professional committee letter writer is responsible for developing professionally written committee letters for undergraduate students from Claremont McKenna, Pitzer, and Scripps Colleges. The incumbent will also be responsible for providing edits, comments, and revisions for the Committee.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Using content/criteria provided by committee members, develops professionally written recommendation letters to providers and members.
Accurately generates letters inclusive of approved requirements.
Conducts quality control over written responses produced by other members of the team.
Develops desktop procedures and process workflows to optimize letter writing productivity.
Create, edit and revise committee letters to completion.
Ensures updates are made to letter templates as required by the committee.
Performs quality checks of work, paying particular attention to completeness, accuracy and use of appropriate templates, before letters are sent to fulfillment.
Maintains strict confidentiality.
Performs related duties consistent with the scope and intent of the position.
Completes tasks in a timely fashion
Draft committee letters should be completed within 5-6 days
Proof reading of complete committee letters should be completed within 2-3 days
Letters must be two to four pages long.
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to have excellent time management, organizational skills and attention to detail.
Knowledge of clinical terminology preferred.
Excellent communication skills, including both oral and written.
Excellent writing and grammatical skills.
Excellent attention to detail and ability to document information accurately.
Ability to edit and proofread work of colleagues.
Ability to maintain confidential and meticulous records.
Proficient in Microsoft Office Suite or similar software.
Excellent critical thinking skills.
Knowledge of clinical terminology preferred.
Health Care experience preferred.
Must have own computer/laptop that can be used
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s Degree in English, Communication or any combination of education, training or experience that provides the required knowledge, skills and ability required.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a temporary, part-time, 10-15 hours per week, non-benefits eligible, non-exempt position. This position is expected to begin April 2020 and end on or before July 2020.
SUPERVISORY RESPONSIBILITY :
None.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Career Planning & Resources (CP&R) assists students in every stage of career development. Reporting to the Director of CP&R, the Administrative Assistant is responsible for day-to-day operations including scheduling, event confirmation and logistics, internship and job listings, and assists the director as needed. This position also supports student employment logistics and assists in maintaining student employment standards across the College.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Oversee front desk operations and maintain common areas; handle incoming calls; greet walk-ins and appointments; direct students, alumnae, and employers seeking assistance from CP&R.
Assist in scheduling appointments and maintaining staff calendars; generate and maintain CP&R internal and public programming calendars.
Prepare, transmit and track POs and requisitions; coordinate staff reimbursements; track/record invoices, vouchers, requisitions and POs; process summer internship grant checks, assist director in monthly budget review.
Assist in paperwork for student workers, internship grant applications, and other routine services.
Coordinate event logistics such as participant confirmations, room reservations, and catering for 60-70 events annually including on-campus recruitment, workshops, and career panels.
Review and approve job, internship, and student employment positions online; work with the CP&R team to identify and report job discrepancies.
Support student employee managers in posting positions across campus; distribute resources for effective supervision strategies specific to student employment
Coordinate Student Employee Appreciate Week and Student Employee of the Year
Maintain office equipment and supplies; prepare and track work orders; organize and manage all CP&R general records on the server
Maintain resource library and online resources including user accounts, general maintenance, and utilization records; troubleshoot login and account issues for all user types
Coordinate logistics for annual Resume Refresh and Resume Book
Coordinate fall student employment fair
Support logistics for Career Exploration Treks
Field Bridge Program (Alumnae Career Services) inquiries
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to demonstrate excellent written and verbal communication skills, and meticulous attention to detail.
Office management experience in a fast-paced environment providing high-touch customer service preferred.
Ability to interact with a diverse clientele of students, faculty, staff, board members, employers, and other members of a college community.
Ability to process large amounts of information and manage multiple deadlines efficiently and accurately.
Proficiency with MS Suite, databases, websites, and social media is a plus.
Excellent database management and customer service skills.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree preferred. Graduation from high school with at least two years of extensive college level courses or any combination of education, training or experience that provides the required knowledge, skills and ability required.
Strong candidates will have experience in higher education administration, and/or recruiting.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full time, benefits eligible and non-exempt position.
The regular hours of this position are 8:00 a.m. to 5:00 p.m. Hours may vary due to the needs of the College or the department.
SUPERVISORY RESPONSIBILITY :
May supervise student workers.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Feb 26, 2020
Full time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
Career Planning & Resources (CP&R) assists students in every stage of career development. Reporting to the Director of CP&R, the Administrative Assistant is responsible for day-to-day operations including scheduling, event confirmation and logistics, internship and job listings, and assists the director as needed. This position also supports student employment logistics and assists in maintaining student employment standards across the College.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS:
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Oversee front desk operations and maintain common areas; handle incoming calls; greet walk-ins and appointments; direct students, alumnae, and employers seeking assistance from CP&R.
Assist in scheduling appointments and maintaining staff calendars; generate and maintain CP&R internal and public programming calendars.
Prepare, transmit and track POs and requisitions; coordinate staff reimbursements; track/record invoices, vouchers, requisitions and POs; process summer internship grant checks, assist director in monthly budget review.
Assist in paperwork for student workers, internship grant applications, and other routine services.
Coordinate event logistics such as participant confirmations, room reservations, and catering for 60-70 events annually including on-campus recruitment, workshops, and career panels.
Review and approve job, internship, and student employment positions online; work with the CP&R team to identify and report job discrepancies.
Support student employee managers in posting positions across campus; distribute resources for effective supervision strategies specific to student employment
Coordinate Student Employee Appreciate Week and Student Employee of the Year
Maintain office equipment and supplies; prepare and track work orders; organize and manage all CP&R general records on the server
Maintain resource library and online resources including user accounts, general maintenance, and utilization records; troubleshoot login and account issues for all user types
Coordinate logistics for annual Resume Refresh and Resume Book
Coordinate fall student employment fair
Support logistics for Career Exploration Treks
Field Bridge Program (Alumnae Career Services) inquiries
Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to demonstrate excellent written and verbal communication skills, and meticulous attention to detail.
Office management experience in a fast-paced environment providing high-touch customer service preferred.
Ability to interact with a diverse clientele of students, faculty, staff, board members, employers, and other members of a college community.
Ability to process large amounts of information and manage multiple deadlines efficiently and accurately.
Proficiency with MS Suite, databases, websites, and social media is a plus.
Excellent database management and customer service skills.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree preferred. Graduation from high school with at least two years of extensive college level courses or any combination of education, training or experience that provides the required knowledge, skills and ability required.
Strong candidates will have experience in higher education administration, and/or recruiting.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
This is a regular, full time, benefits eligible and non-exempt position.
The regular hours of this position are 8:00 a.m. to 5:00 p.m. Hours may vary due to the needs of the College or the department.
SUPERVISORY RESPONSIBILITY :
May supervise student workers.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Fisher Investments
Portland, Dallas, San Francisco
We are looking for an experienced Receptionist to join the team in our San Mateo, California office! Receptionists serve as front line representatives who need to be courteous, professional and skilled. If you are an outgoing team-player who enjoys working in a fast-paced environment, you may be a great fit for this opportunity with our firm!
The Day-to-Day:
Answer incoming phone calls and route them to the appropriate parties throughout the firm
Welcome and greet visitors, in person or on the phone; answer questions and direct them to waiting area and conference rooms
Log-in guests and issue identification badges to maintain security
Track and assist with meeting and conference room scheduling
Provide administrative support to various departments, as needed
Assist with various administrative projects and tasks
Maintain a clean reception area
Why Fisher Investments:
Fisher Investments is a different kind of investment firm. We don’t come from Wall Street, nor do we believe we fit in with most of the finance industry, and we’re proud of that. We work for a bigger purpose: bettering the investment universe. From unmatched service to innovative perspectives on investing, it’s the people that make the Fisher purpose possible. After all, it’s our people that enable us to offer the level of service that we do. And we invest in them accordingly, offering exceptional benefits like:
100% coverage of premiums for health, vision and dental insurance
A 50% 401(k) match, up to the IRS maximum
20 days of PTO*, plus 9 paid holidays
8 week paid Primary Caregiver Parental Leave
And much, much more
We also provide a cumulative, continuous learning and development framework customized for every employee. This emphasis on personal and professional growth has yielded an award-winning work environment; we’re Great Place to Work Certified, and The Oregonian named us as a Top Workplace.
But in the end, it’s not the perks that keep people here. They stay because they believe in our mission of service—our employees want to make a difference in an industry that can do better.
* California employees accrue up to 17 days of PTO and 3 days of sick time per year.
FISHER INVESTMENTS IS AN EQUAL OPPORTUNITY EMPLOYER
Feb 21, 2020
Full time
We are looking for an experienced Receptionist to join the team in our San Mateo, California office! Receptionists serve as front line representatives who need to be courteous, professional and skilled. If you are an outgoing team-player who enjoys working in a fast-paced environment, you may be a great fit for this opportunity with our firm!
The Day-to-Day:
Answer incoming phone calls and route them to the appropriate parties throughout the firm
Welcome and greet visitors, in person or on the phone; answer questions and direct them to waiting area and conference rooms
Log-in guests and issue identification badges to maintain security
Track and assist with meeting and conference room scheduling
Provide administrative support to various departments, as needed
Assist with various administrative projects and tasks
Maintain a clean reception area
Why Fisher Investments:
Fisher Investments is a different kind of investment firm. We don’t come from Wall Street, nor do we believe we fit in with most of the finance industry, and we’re proud of that. We work for a bigger purpose: bettering the investment universe. From unmatched service to innovative perspectives on investing, it’s the people that make the Fisher purpose possible. After all, it’s our people that enable us to offer the level of service that we do. And we invest in them accordingly, offering exceptional benefits like:
100% coverage of premiums for health, vision and dental insurance
A 50% 401(k) match, up to the IRS maximum
20 days of PTO*, plus 9 paid holidays
8 week paid Primary Caregiver Parental Leave
And much, much more
We also provide a cumulative, continuous learning and development framework customized for every employee. This emphasis on personal and professional growth has yielded an award-winning work environment; we’re Great Place to Work Certified, and The Oregonian named us as a Top Workplace.
But in the end, it’s not the perks that keep people here. They stay because they believe in our mission of service—our employees want to make a difference in an industry that can do better.
* California employees accrue up to 17 days of PTO and 3 days of sick time per year.
FISHER INVESTMENTS IS AN EQUAL OPPORTUNITY EMPLOYER
Scripps College
Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of highly skilled administrative duties for Scripps College faculty in the Art Department, the Media Studies Department and the Scripps College Press. Duties and responsibilities are varied and often confidential in nature. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, talks, and exhibits.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign projects to work-study students and monitor their progress.
Assist faculty with monitoring budget expenditures, tracking expenses, running balances, and providing monthly reports.
Manage Facebook pages for Art, Media Studies and the Scripps Press.
Assist faculty with website updates.
Reconcile purchase card statements for individual faculty and departments.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Provide tours of the art facilities to prospective students and their families.
Participate in the College’s Emergency Preparedness Program.
Actively support the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe, WordPress and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Experience using Workday a plus.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, part-time, 35 hours per week (9:00 a.m. – 5:00 p.m.), benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
Feb 19, 2020
Part time
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The successful candidate will work independently to perform a broad range of highly skilled administrative duties for Scripps College faculty in the Art Department, the Media Studies Department and the Scripps College Press. Duties and responsibilities are varied and often confidential in nature. Will occasionally support and plan weeknight and weekend programs such as lectures, workshops, and other events as may be required.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Provide general assistance to faculty in preparation of material for coursework and research, to include syllabi, exams, research for manuscripts, advertisements for campus events. Will organize and publicize campus events such as lectures, workshops, talks, and exhibits.
Compile and prepare all correspondence for meetings and committees, taking minutes of meetings.
Provide administrative assistance for faculty searches including establishing files (hard copy and/or electronic) and databases of applicants, maintaining response data, planning for candidate visits, and other search-related duties.
Process and complete employment and payroll paperwork for student employees.
May assign projects to work-study students and monitor their progress.
Assist faculty with monitoring budget expenditures, tracking expenses, running balances, and providing monthly reports.
Manage Facebook pages for Art, Media Studies and the Scripps Press.
Assist faculty with website updates.
Reconcile purchase card statements for individual faculty and departments.
Maintain and update academic files and records for multiple departments.
Respond independently to inquiries by students and others requiring knowledge of department policies and guidelines.
Provide tours of the art facilities to prospective students and their families.
Participate in the College’s Emergency Preparedness Program.
Actively support the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills: Proficient in word processing and spreadsheets, to include Microsoft Office, Excel, Adobe, WordPress and other computer software programs including database management systems.
Excellent organizational skills.
Excellent written and verbal communication skills, including expertise in punctuation and grammatical correctness for correspondence, projects, and reports.
Ability to interact well with a diverse faculty, staff, and student population.
Experience with and aptitude for working with budgets.
Experience using Workday a plus.
Excellent judgment and the ability to work with confidential information.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability.
LICENSES / CERTIFICATES :
None.
OTHER :
HOURS & CLASSIFICATION AND STATUS:
Regular hours to be scheduled between 8:00 a.m.-5:00 p.m. Monday-Friday. Hours may vary due to needs of the College or department.
This is a regular, part-time, 35 hours per week (9:00 a.m. – 5:00 p.m.), benefits-eligible, 10- month, non-exempt position.
SUPERVISORY RESPONSIBILITY :
May supervise student employees.
REPORTS TO :
This position reports directly to Director of Faculty Support Services with a dotted line to faculty.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
At-Will Employment
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.
