7 Admin-Clerical jobs

The Institute for Transportation and Development Policy (ITDP) promotes sustainable and equitable transport worldwide. ITDP is a nonprofit organization headquartered in New York City with offices in Africa, Brazil, China, India, Indonesia, Kenya, Mexico and the United States. ITDP’s programs focus on bus rapid transit, non-motorized travel, travel demand management, parking, transport policy and urban development. More information about ITDP can be found at www.itdp.org. The Operations Assistant serves as the key support administrator to the ITDP New York headquarters office and handles administrative functions for the Operations Manager. The successful candidate will be a creative self-starter who is people and customer service oriented, extremely organized, excels at juggling multiple projects and is comfortable working with teams across several time zones, in support of the organization’s operations, events, finance and development teams. This role is a unique opportunity for a candidate seeking a career path in nonprofit management at an international NGO. The Operations Assistant will be expected to work cooperatively and communicate effectively with senior leadership, colleagues across the organization and with various vendors. The Operations Assistant will report to the Operations Manager. RESPONSIBILITIES Oversee front desk including: answer phones, greet guests, package acceptance, manage publications, coordinate mailings, manage general email inbox and fax, file and archive documents, off site shredding and run errands as necessary. Support the Operations Manager with ongoing projects, and operational initiatives; research, compile data, prepare spreadsheets and create presentations. Responsible for office maintenance including ordering supplies, restocking and organizing; ensure general tidiness of office including kitchen and communal areas. Manage conference room spaces including preparing and troubleshooting audio/visual equipment, coordinating with IT for special requests, ordering catering and maintaining the cleanliness of conference spaces. Coordinate travel for staff as needed including visas, securing hotels, booking flights and creating meeting itineraries. Prepare desk space and welcome packets for new hires. Conduct research for the Chief Operating Officer, Director of Finance and other senior leadership as needed. Serve as the point person for the property management company (landlord) on issues such as building maintenance and security, office vendors such as cleaners, USPS, etc. Manage office policies and procedures including staff adherence, documentation and updates as needed.  Coordinate special events in the office such as lunches, birthdays, team-building exercises and funder events. Collaborate with the Special Assistant to the CEO on special events and projects as needed. Other duties as assigned To apply please send a cover letter and resume to jobs@itdp.org with “Operations Assistant” in the subject line. No phone calls, please. ITDP is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an experienced   Legal Assistant   to join our Litigation team in Portland. This position provides critical support for three to four attorneys in the litigation practice group. The primary practice of one of the attorneys on this desk is commercial litigation that includes family and closely held businesses in Oregon, as well as large enterprises with multinational operations, representing commercial landlords and commercial tenants, financial institutions, food and agriculture companies, manufacturers, digital content providers and tech startups.  Additional focus is supporting associates during all stages of litigation. This position requires typing, editing and formatting legal documents and correspondence, filing documents with federal and state courts throughout the United States, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, file maintenance, and other tasks as assigned. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation. In this role, you will: Type, proofread, format and edit correspondence, pleadings, discovery responses, and other legal documents, often with short deadlines Heavy court filings of pleadings in state and federal courts in many different venues including appellate courts Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly Maintain paper and electronic files Draft correspondence and communicate with team and client contacts Compose case status for client/internal meetings; update and follow up Schedule appointments, depositions, meetings; maintain calendars; set up conference calls Draft attorney time into time-keeping program daily Answer, screen, and respond to phone calls Open new client matters and initiate conflict checks Open and route mail and email; attach files and documents Provides overflow assistance and support for Legal Assistant Team Members’ attorneys PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.  It is not intended to include all duties and responsibilities. Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.  We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination.  It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.