Sales Admin Coordinator - SITECH

SITECH

PRIMARY FUNCTION

Provides various support activities for the Construction Sales Department, including, but not limited to, preparing customer invoices for billing, customer sales coordination, accounting functions, purchasing, and various administrative office activities

ESSENTIAL DUTIES:

ACCOUNTING

• Verifies and approves vendor invoices for accuracy.
• Reviews documentation on all sales prior to invoicing customers to ensure correctness of invoices, credits, and that all required information is submitted.
• Track work tool inventory.

SALES COORDINATION

• Work closely with salesperson to ensure accuracy of orders and keep them informed of status of their orders.
• Maintain communication with customers as to the status of their orders.
• Provide GPAX Sales updates.
• Quote and call on customers as needed.

MISCELLANEOUS ASSIGNMENTS

• Perform various office functions such as mail distribution, copying, faxing, issuing purchase orders
• Maintains and orders literature

WORK ASSIGNMENTS

• Work is mainly determined by salesperson's activities and at discretion of sales manager and sales administration supervisor. Some sales department procedures are in place which determine workload and priority.

REVIEW AND APPROVAL

• Work is reviewed by sales operations manager.

WORKING RELATIONSHIPS

A. Within Company

• Parts Department - order parts for lift trucks.
• Service Department - discuss modifications to be performed on equipment prior to delivery.
• Credit Department - Request information on a customer's account and provide information to them as needed.
• Accounting Department - Discuss any accounts payable concerns or questions, check requests, code and process vendor invoices in a timely manner.
• Upper Management - Maintain a professional relationship.
• Warranty - Ensure delivery reports are completed properly and returned promptly; extended warranty forms are completed and submitted for coverage.
• Salesperson and Other Sales Department Employees - Maintain close working relationships.

B. Outside Company

• Customers
• Vendors
• Sales representatives
• Factory personnel

SUPERVISION OF OTHERS

• No supervision of others

MINIMUM EXPERIENCE

• Four-year degree in Business or related field with 6 months specific work experience OR two-year degree in Business or related field with 2 years specific experience OR high school diploma with 4 years specific work experience.

WORK EXPERIENCE

• Above specifically related work experience should include experience with inventory control/ordering, customer service, accounting practices, sales commissions and computer data processing/administration
• Requires familiarity with Microsoft Office including proficiency with Excel and working knowledge of Word. Prefer exposure to a mainframe environment.
• Must be able to handle many duties at once, communicate with and relate to people on all levels, solve problems and maintain good customer relationships.

PHYSICAL

Ability to sit for long periods of time and handle stress and high pressure daily.

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.