Facilities Coordinator

Schedule: Monday through Friday, from 8:30am to 5pm.

Compensation We Offer 

• The initial compensation for this position ranges from $31.40 to $38.61 an hour.   
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations. 
• The salary may also vary if you reside in a different location than the location posted.   
• 7.5% Bilingual Stipend contingent upon Bilingual assessment completion.
• Bilingual Differential for qualified positions*

Benefits We Offer   

• Benefits eligibility starts on day ONE!   
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!    
• Employer Paid Long-Term Disability & Basic Life Insurance 
• 401K Employer Match up to 4%
• Competitive Time Off Plans (may vary by employment status) 

About Program:

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery on all facility needs. Directly supports the facility management team with on-going facility and team related responsibilities and ensures all existing buildings and related systems function properly and are maintained appropriately.

• Coordinates the processing of all service work orders received from various PC sites.
• This may include outsourcing work orders for heating, ventilation, and air conditioning (HVAC),
  plumbing, electrical, locksmith, alarm system, panic buttons, exterminator, janitorial and/or other
  related tasks, duties, and functions.
• Coordinates the maintenance staff's daily work schedule, including any temporary/part-time
  workers.
• Acts as a liaison between Pacific Clinics and property management representatives and vendors
  in order to facilitate and provide timely resolution of service requests and/or repairs.
• Coordinates the corrective service repairs needed in order to address building compliance issues
  pertaining to building and fire safety inspections, site re-certifications, and other related tasks,
  duties, and functions.
• Coordinates office moves, site startups and office closures, which may include utility services,
  security alarm system, panic buttons, fire extinguishers, key issuance, furniture moves/setups,
  move-out repair works and/or orders.
• Manages the CMMS (Computerized Maintenance Management System), which may include
  receiving service work requests, assigning work orders, entering/updating work order information
  and system data.
• Assists the Facilities Supervisor and/or Director in all aspects of Facilities' project scheduling and
  implementation, as needed.

Essential duties and responsibilities for Facility Support duties:

• Trained on help desk functions to serve as back up for the Help Desk Coordinator.
• Assists the Facilities Supervisor and/or Director in all aspects of Facilities’ project scheduling and
  implementation, as needed.
• Processes and tracks information for business licenses, COI's, site permits, inspections, and
  various certifications pertaining to Fire Life Safety.
• Sets up and cancels all site support services for new sites and site closures.
• Tracks and Monitors site security information and coordinates services.
• Assist with ordering, scheduling, and decommissioning site signage.
• Requests purchase orders and processes bid approvals and exceptions with finance.
• Onboards new vendors and collects appropriate vendor packet information to submit for approval.
  Works with accounting on processing invoices, cost coding and obtaining approval for payment.
• Assist is collaborating with various vendors.
• Tracks facility condition assessments for all sites.
• Assists Facilities Maintenance staff in locating and ordering parts, supplies, and materials, as
  needed.
• Maintains records of service maintenance/certifications and other facilities activities.
  Participates in the quarterly Health and Safety Committee and Emergency Preparedness
  Meetings.
• Meets with the Facilities Supervisor on a daily basis to review new assignments and establish
  priorities for the day.
• Updates Facilities Supervisor on a timely manner regarding prior assignments, progress, and/or outcomes, as well as any facilities issues as they occur.
• In the absence of the Facilities Supervisor; reports to the Director of Facilities and Purchasing.
• Attends and participates in staff meetings to provide input towards program/department
  development and staff training.
• Performs site visits and/or attend vendor meetings at other PC offices, as needed.
• Reports to work on time and maintains reliable and regular attendance.
• Models Pacific Clinics’ approach, mission and core values in all communication and
  correspondence.
• Ability to work and communicate professionally, verbally, and in written form in a culturally
  competent and diverse consumer population and promotes favorable interaction with managers,
  co-workers, and others.
• Performs other duties as assigned.

• Associate's Degree (AA/AS) and (4) four years or more of experience required, or equivalent
  combination of education and experience to include:
  • Minimum of four (4) years related experience and/or training required.
• Excellent computer skills and demonstrated ability to work in Windows environment (including
  Work and Excel).
• Previous experience with CMMS (Computerized Maintenance Management Systems) and report
  generation required, Facility Dude experience preferred.
• Must exhibit strong analytical and problem-solving abilities. Strong ability to identify and solve
  problems in and out of immediate work area.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  Excellent verbal/written communication skills.
• Must possess a valid California driver's license and maintain an insurable driving record under the
  Clinics' liability policy.
• Duties include driving to/from different PC locations for site visits and/or
  vendor meetings.