Position Overview

Are you a driven individual who thrives in fast-paced environments and is energized by the excitement of tight deadlines? Do you delight in rolling up your sleeves, collaborating with teammates, and tackling challenges head-on? If so, we invite you to consider joining our team as an Event Planning Coordinator. In this role, you will orchestrate memorable, high-impact events that captivate audiences, build brand presence, and support organizational growth.

As an essential member of our team, you will leverage your expertise in event management, your flair for communication, and your knack for organization to create seamless experiences from conception through execution. You will work closely with internal stakeholders, external vendors, strategic partners, and participants, ensuring that every detail is executed flawlessly and every event achieves its intended objectives.

Key Responsibilities

• Event Planning and Coordination
• Responsible for supporting and coordinating the planning, logistics, and execution of trade shows, exhibitions, and online events.
• Collaborate with cross-functional teams to define event goals, target audiences, messaging, and logistics.
• Create detailed project plans, timelines, and budgets to ensure events are delivered on schedule and within scope.
• Experience with field marketing and well versed in dealing/working with strategic B2B OEMs in the Technology space a plus.
• Assist the Director of Events in tasks related to larger scale events.

Communication and Collaboration

Facilitate regular meetings and status updates to ensure alignment and timely delivery of event components.

Develop and disseminate event communications, including invitations, agendas, speaker bios, and post-event thank-yous.

Listen actively to stakeholder feedback and incorporate insights to enhance future events.

Technology and Platform Management

Leverage event technology platforms and tools such as Microsoft Suite, ON24, Salesforce, and Splash to support registration, engagement, and reporting.

Set up and manage attendee registration portals, tracking participation and engagement metrics.

Utilize data analytics to measure event success, report on ROI and KPIs, and translate findings into actionable recommendations for future planning.

Budgeting, Negotiation, and Vendor Management. (Desired)

Develop and manage event budgets, ensuring efficient allocation of resources and adherence to financial guidelines.

Negotiate contracts and secure competitive pricing with venues, vendors, and suppliers.

Build and maintain strong relationships with event partners and vendors, ensuring reliable service delivery and high-quality experiences.

Project Management and Attention to Detail

Manage multiple projects simultaneously, balancing competing priorities and deadlines.

Demonstrate meticulous attention to detail in all aspects of event planning, from logistical arrangements to branding and attendee experience.

Qualifications

• Bachelor’s Degree in Marketing, Communications, Business, or a related field.
• 2-5 years of recent relevant experience in event planning, trade show coordination, or related roles.
• Experience collaborating with strategic B2B OEMs (Cisco, Palo, HP etc.)
• Proficiency in Microsoft Suite, ON24, Salesforce, and Splash.
• Experience managing multiple projects and event details simultaneously.
• Negotiation, budgeting, and vendor management experience (desired).
• Ability to manage event tech platforms and tools to support registration, engagement, and reporting.
• Capacity to measure, analyze, and report on the ROI and KPIs of each event and apply insights to future planning.

All offers of employment at NWN are contingent upon the successful completion of a comprehensive background check. This process ensures a safe and secure work environment for all employees.

NWN is an Equal Opportunity Employer: NWN provides equal employment opportunity to all employees and applicants for employment free from unlawful discrimination based on race, color, religion, gender, age, national origin, disability, veteran status, marital status, sexual orientation or any other status or condition protected by local, state or federal law.

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