434 administrative assistant jobs found

Fuller Theological Seminary ADMINISTRATIVE ASSISTANT DEPT: FULLER YOUTH INSTITUTE FT/PT/TEMP: FULL TIME EXEMPT STATUS: NON-EXEMPT HOURS: 40 PER WEEK LOCATION: PASADENA, CA REPORTS TO: SENIOR DIRECTOR OF FYI Brief Description: The Administrative Assistant provides high-level support to FYI’s Senior Leadership Team, ensuring that daily operations, communications, and executive workflows are handled with precision and professionalism. This role serves as the voice of FYI’s customer service and the heart of its office culture, managing everything from complex scheduling and document preparation to office logistics and remote team engagement. Acting as a proactive problem-solver, the Administrative Assistant optimizes internal systems, coordinates multi-layered event hospitality, and fosters strong relationships across the organization to keep the team connected and productive. This is a hybrid position with a requirement of at least 3 days per week in the FYI office....

Claremont, CA Job Posting Title: Administrative Assistant Job Description: PRIMARY PURPOSE/GENERAL DESCRIPTION:   The Philanthropy department within the division of External Relations and Institutional Advancement (ERIA) is responsible for supporting the College operations in soliciting gifts from alumnae, parents, friends, and others. The Administrative Assistant supports the philanthropy team in solicitation and measuring of fundraising progress with alumnae, current parents, forever families, and other strategic constituencies.   This position serves as a key operational partner to the Annual Giving (AG) and Major Gifts (MG) teams and plays an important role in ensuring the success of donor engagement and fundraising initiatives. The Administrative Assistant proactively manages processes, systems, and communications that support fundraising activity, helping the team remain organized, responsive, and focused on strategic priorities.     DESCRIPTION OF DUTIES...

Summary: VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications. We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company – to question, to collaborate and to push for solutions that will delight our customers. Duties & Responsibilities: Responsibilities include : Assist the VP of R&D, point person for departments and building support. Manage internal/external group events, conferences, and customer visits. Make domestic and international...

Position Title: Administrative Assistant IV Location: Commerce, CA 90040 | Santa Ana, CA 92704 Description: Grow Healthy If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn’t just welcomed – it’s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don’t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it’s a calling that drives us forward every day. Job Overview The Administrative Assistant (AA) IV provides administrative support to an individual, team, department, or group in the organization. The AA collects, reviews, and analyzes data and prepares reports, charts, budgets,...

Nissin Foods Job Summary  We are seeking a highly organized and detail-oriented IT Procurement and Administrative Assistant to join our team. The ideal candidate will be responsible for managing the end-to-end process of purchasing computer hardware and software, ensuring that all purchases are made in accordance with company policies and budget guidelines. Essential Duties and Responsibilities The described duties are considered essential to the job and representative of those that must be met by an employee to successfully perform the essential functions. Qualified individuals must have the ability with or without reasonable accommodation to perform the following functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Create and manage purchase orders for computer hardware and software, ensuring accuracy and compliance with company standards. · Draft and submit approval requests and business...

Position Title: Administrative Assistant II Location: Pico Rivera, CA 90660 Description: Grow Healthy If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn’t just welcomed – it’s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don’t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it’s a calling that drives us forward every day. Job Overview The Administrative Assistant II p rovides administrative support to the assigned unit. The Administrative Assistant's responsibilities may include scheduling appointments, giving information to callers, composing memos and...

Supply Chain Executive Administrative Assistant US-CA-Ontario Job ID: 2026-9048 Type: Regular Full-Time # of Openings: 1 Ontario (Corporate Office) Overview The Executive Administrative Assistant serves as a force multiplier for the Supply Chain executive team, enabling leaders to operate at maximum effectiveness. This role drives organization, alignment, and execution by managing priorities, facilitating decision-making, and ensuring disciplined follow-through across a complex, fast-paced environment. By anticipating needs, removing friction, and improving processes, this individual ensures the leadership team remains focused on the highest-value work and delivers results efficiently Responsibilities Manage complex executive calendars, prioritizing high-value activities and aligning schedules across multiple leaders Coordinate and prepare for internal and external meetings, ensuring agendas, materials, and participants are aligned Facilitate...

Job ID: 522851 Oldcastle® APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard® hardscape, Echelon® Masonry, MoistureShield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies. Job Summary This position will perform general administrative and dispatcher duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously. Job Responsibilities Perform a variety of clerical work involving...

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for an Administrative Medical Assistant in Westminster, CA. Schedule: 4/10 work week which includes one weekend day. Administrative position responsible for all duties and responsibilities assigned to front office staff. Responsibilities include greeting and checking-in patients, preparing paperwork, scanning paperwork, determining payer source, collection of fees/receipts and donations, collection of IDs, phone answering, and scheduling. Must provide excellent customer service in a non-judgmental, empathetic manner. At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including: A competitive benefits package including medical, dental, and vision...

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for an Administrative Medical Assistant in Mission Viejo, CA. Administrative position responsible for all duties and responsibilities assigned to front office staff. Responsibilities include greeting and checking-in patients, preparing paperwork, scanning paperwork, determining payer source, collection of fees/receipts and donations, collection of IDs, phone answering, and scheduling. Must provide excellent customer service in a non-judgmental, empathetic manner. Schedule: 4/10 work week which includes one weekend day. At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including: A competitive benefits package including medical, dental, and vision...

Planned Parenthood of Orange and San Bernardino Counties has an exciting full-time opportunity (4, 10 hour days a week) for a Administrative Medical Assistant Float to travel as assigned to various health centers throughout (Orange/San Bernardino) County providing administrative medical assistant coverage.  Responsibilities include greeting and checking-in patients, preparing and scanning paperwork, determining payer source, collection of fees/receipts and donations, collection of IDs, and answering phones. Schedule: 4/10 work week, which includes 1 weekend day. *All float positions offer an additional $5.00 differential per hour. At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including: A competitive benefits package...

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for an Administrative Medical Assistant in Costa Mesa, CA. Administrative position responsible for all duties and responsibilities assigned to front office staff. Responsibilities include greeting and checking-in patients, preparing paperwork, scanning paperwork, determining payer source, collection of fees/receipts and donations, collection of IDs, phone answering, and scheduling. Must provide excellent customer service in a non-judgmental, empathetic manner. Schedule: 4/10 work week which includes one weekend day. At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including: A competitive benefits package including medical, dental, and vision...

Location: Fullerton, CA Department: Research Grant Employees Category: Administrative Assistant / Clerical & Data Entry / Higher Education / Office and Administrative Support Job Type: Part-time Job Number: 03695 Description The Program Coordinator and Advisor will support Project ICARO - focused on revising the Single Subject Credential Program to center linguistic justice and inclusion. Project ICARO’s primary purpose is to increase the number of Latiné, Asian American, and Native American Pacific Islander (AANAPI) secondary school teachers prepared to support the learning of emergent plurilingual students in secondary education. Project ICARO is a Department of Education-funded, five-year grant in the Department of Secondary Education at CSUF. The CSUF Department of Secondary Education offers programs for those who want to be prepared for a career in teaching a single subject, typically middle and high school. The Program Coordinator and...

Position Title: Executive Assistant Location: Commerce, CA 90040 Description: Grow Healthy If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn’t just welcomed – it’s nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don’t just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it’s a calling that drives us forward every day. Job Overview The Executive Assistant is responsible for assisting and coordinating the workflow for the Executive Leader. Also performs highly specialized and confidential administrative and executive work. Minimum Requirements An Associate of Arts...

Location: Fullerton, CA Department: Campus Programs Category: Administrative Assistant / Higher Education / Office and Administrative Support Job Type: Part-time Job Number: 03693 Description The Volunteer Coordinator is a part-time (up to 20 hours/week) year-round position that reports to the Arboretum Director. This role coordinates all aspects of the Arboretum and Botanical Garden Volunteer Program in accordance with California State University, Fullerton’s Volunteer Guidelines. Responsibilities include volunteer scheduling, recruitment, onboarding/orientation, and retention, as well as supporting day-to-day volunteer program operations. Essential Duties Receive, respond to, and track volunteer inquiries in a timely manner. Schedule, coordinate, and facilitate twice-monthly Volunteer Orientations. Collect, process, and submit all required CSUF volunteer documentation for Arboretum volunteers. Coordinate requests for CSUF volunteer...

Claremont, CA Job Posting Title: Program Coordinator Job Description: PRIMARY PURPOSE/GENERAL DESCRIPTION:    The Program Coordinator manages daily operations pertaining to the Scripps College Community Engagement Center including oversight of Center events, student working groups, staffing, and community partners. The incumbent acts as a liaison between community partners, Scripps College, and the Center’s students and faculty. This position is responsible for community and partnership building and maintenance, working alongside the faculty academic director, and independently on community-based initiatives, on-site events, evaluation, archives, reports, as well as supervision of student researchers and employees. This position also involves daily maintenance and management of the Center’s on-campus space and the individuals and organizations that use it. DESCRIPTION OF DUTIES AND RESPONSIBILITIES: ESSENTIAL FUNCTIONS: This information is intended to be a...

Company Description At KPFF Consulting Engineers , we are more than just an engineering design firm . For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges . Our team culture emphasizes balance, growth, and well-being , supporting each member's professional journey with flexibility, generous benefits , and a collaborative approach to work-life integration. With over 1,400 professionals across 27 offices nationwide , KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their r egional strengths . Learn more at www.kpff.com . Job Description KPFF provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. Our Greater Los Angeles Structural office has two locations - Downtown Los Angeles and in Orange County at Irvine Towers. A...

The Marketing Manager is responsible for developing and implementing marketing strategies; identifying new business opportunities; planning seminars and other client development events; and working with practice groups and individual attorneys to create and carry out business plans.  This individual is responsible for coordinating the preparation and distribution of internal and external communications, such as client newsletters, print and digital collateral material, and materials for business meetings and seminars.  S/he may develop website and/or social media communications and platforms, and is responsible for idea generation, creating new business proposals and RFP responses and attending client events. The Marketing Manager will report to the firm’s Administrator, and will work within the marketing budget approved by the firm.  The Marketing Manager will have Administrative Assistant(s) to delegate tasks to and s/he is responsible to assist in the supervision of those...

Planned Parenthood of Orange and San Bernardino Counties has a full-time TEMPORARY opportunity for a Nutrition Aide I  in Santa Ana, CA.   E ntry level position responsible for all supporting functions in the delivery of WIC nutritional services.   At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including: A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability.  Benefits coverage starts after one full month of employment! Generous vacation, sick, and holiday benefits! Generous 401(k) matching contributions and more! To view our detailed benefits guide, please visit our career site at www.pposbccareers.org...

Sanford Burnham Prebys is much more than a research facility and hub for innovation; it’s a vibrant global community of talented scientists and researchers from over 30 countries. This worldwide representation enriches our perspectives and enhances our creative approach to solving complex scientific challenges. We strive to be leaders not only in biomedical research but also in creating an environment where excellence thrives through collaboration across cultures and backgrounds. Our mission is to advance the biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health. Together, we translate science into health. The duties and responsibilities contained in the job description are intended to be examples of the accountabilities for which the person in the position will demonstrate competency through...