19 jobs found

Administrative Assistant The incumbent will be responsible for higher level office support functions. These could include, but are not limited to, coordinating and managing office activities, preparing disbursements, and managing schedules. Performs a variety of clerical duties, including updating content on department website, maintaining school organization charts, filing paperwork, coordinating travel arrangements, resolving travel expenses, and data entry. Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events. Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or...

Administrative Assistant, Office of Field Experience This position provides administrative support to the Pitt-Johnstown Education Division’s Office of Field. The incumbent will perform a variety of record keeping and coordinate activities related to events, student records, department communication, information collection to support field placements and general administrative tasks. This position supports the coordination of all field practicum and clinical experiences; interact directly with professionals in regional educational institutions as related to clinical experiences; assists the Director of Field Experiences as well as full and part-time faculty. Proficient interpersonal communication skills, organizational skills, problem solving and ability to use relevant technologies (e.g., Microsoft Office, PeopleSoft, Excel, etc.); able to maintain confidentiality of sensitive materials and ability to solve student issues. The University of...

Administrative Assistant The Office of the SVC and Provost (OTP) is seeking an administrative assistant to provide support for the Business Operations Team and serve as a receptionist for busy OTP suite including greeting, welcoming and directing visitors appropriately. Responsible for providing administrative support to the Business & Operations team. Tasks include scheduling meetings, making travel arrangements and submitting travel reimbursement documentation. Maintaining basic tracking reports and databases for the Business & Operations team, such as annual memberships/subscriptions, software licenses, hardware purchases, etc. Accountable for maintaining order in the conference room and cleanliness of kitchen. This role requires strong attention to detail and organizational skills, strong communication skills, the ability to balance multiple projects, and the ability to remain adaptable to changing priorities in a fast-paced collaborative...

Freedom Mortgage Conshohocken, Pennsylvania, United States of America Operations Full time Onsite Summary The Receptionist is responsible for answering switchboard; routing messages to the appropriate person or department, general office tasks. This position must adhere to the company’s Business Dress Attire (See Attached) . Essential Job Functions: Answer telephones with professional demeanor and direct to designated party. Utilizes Interaction Client Software Greet incoming visitors and connect with internal parties. Prepare and send correspondence. Fax/scan loan information as needed. Complete projects utilizing computer and or Microsoft Excel. Accept mail, UPS, and FedEx packages. Schedule meetings utilizing Microsoft Outlook. Support Facilities management and department as needed. General clerical duties as assigned. Maintain regular and punctual attendance Other Related Duties: Performs other related duties as assigned....

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long...

Friends Select School is seeking a Receptionist, Safety Monitor, and Operations Assistant to help maintain a secure and welcoming school environment. Reporting to the Director of Operations, this role involves monitoring school entrances, managing visitor access, assisting with operational projects, and supporting various school functions such as mail distribution, procurement, and inventory management. The ideal candidate is detail-oriented, proactive, and able to multitask.  Duties and Responsibilities: Monitor school entrance, greet visitors, and enforce security protocols Manage visitor screening and oversee security camera feeds Support student dismissal and special events  Handle mail distribution, shipping logistics, and supply inventory Assist with school and family transportation requests Process ID requests and manage digital access passes Support school operations, including procurement and school store sales Ensure compliance with emergency and...

General Purpose The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. ***This position has no clinical involvement/duties of any kind*** Essential Duties • Provide general administrative and clerical support. • Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. • Answer telephone calls and take messages or forward calls. • Check visitors in and direct or escort them to specific destinations; • Inform other employees of visitors' arrivals and cancellations. • Maintain visitor sign- in log. • Handle incoming and outgoing mail • Schedule appointments and maintain meeting room bookings. • Maintain and tidy the reception area. • Perform other duties as assigned. • Agree not to disclose resident's protected health information and promptly report suspected or known violations of such...

Villanova University Administrative Assistant - Mother Cabrini Institute on Immigration Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ’s. Posting Details (Default Section) Posting Number: 20260226S Position Title: Administrative Assistant - Mother Cabrini Institute on Immigration Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: part-time/12-months Avg Hours Week 20-25 Department: 983-Mother Cabrini Institute for Immigration Position Summary: The Administrative Assistant – Mother Cabrini Institute on Immigration provides essential administrative support to ensure smooth daily operations. This role supports Institute staff by managing daily office operations, coordinating schedules, and providing detailed administrative support for meetings, events, and projects. In addition, the...

Why join us? Our purpose is design for the good of humankind. It's the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone. GENERAL PURPOSE Under general supervision and on a daily basis provides general administrative departmental support by performing clerical duties of a moderate complexity. Activities may also include providing clerical and/or coordinating support for special projects and activities in support of department and company objectives of moderate complexity. In conducting activities interacts with internal and external contacts to effectively deal with daily and project related objectives. ESSENTIAL FUNCTIONS Maintain confidential department...

Staff Administrative Assistant 2 Holicong, PA, United States | req2046 Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning. As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development. Come join a diverse and talented team here at Haley & Aldrich as a Staff Administrative Assistant 2 . Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas, and we value and...

We’re unique.  You should be, too. We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy? We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team. *This position requires candidates to be bilingual (English/Vietnamese) and be fluent both in written and verbal communication. The Medical Receptionist (Care Facilitator) is one of a patient’s first contact with our ChenMed family and, as such, serves as a patient advocate delivering and providing exceptional customer service. The incumbent in this role checks patients in to and out of the medical clinic and provides basic secretarial and administrative support. A successful Care Facilitator possesses a strong commitment to providing superior service and views every interaction as an...

B. Braun Medical, Inc. Company: B. BRAUN MEDICAL (US) INC Job Posting Location: Allentown, Pennsylvania, United States, Bethlehem, Pennsylvania, United States, Center Valley, Pennsylvania, United States Functional Area: Administrative/Clerical Working Model: Hybrid Days of Work: Friday, Thursday, Wednesday, Tuesday, Monday Shift: 5X8 Relocation Available: No Requisition ID: 11586 B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap®...

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long...

General Purpose The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. ***This position has no clinical involvement/duties of any kind*** Essential Duties • Provide general administrative and clerical support. • Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. • Answer telephone calls and take messages or forward calls. • Check visitors in and direct or escort them to specific destinations; • Inform other employees of visitors' arrivals and cancellations. • Maintain visitor sign- in log. • Handle incoming and outgoing mail • Schedule appointments and maintain meeting room bookings. • Maintain and tidy the reception area. • Perform other duties as assigned. • Agree not to disclose resident's protected health information and promptly report suspected or known violations of such...

Administrative Assistant II Med-Family Medicine - Pennsylvania-Pittsburgh - (26002573) Job Summary Performs administrative assistant support work of moderate complexity. Essential Functions Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events. Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders. Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting;...

Villanova University General Office Assistants Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ’s. Position Information Posting Number: 20260160V Position Title: General Office Assistants Posting Type Student Hours/week: Up to 20 hours/week Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Vasey Hall Detailed Work Schedule Varies with class schedule each semester. Number of positions: 3 Department: 576-Dean, Professional Studies Contact Name: Keyonna Douglas Contact Phone/Extension: 610-519-8024 Position Summary Information Job Description Summary: Provide administrative and operational support to the College of Professional Studies. This role will offer students professional experience while assisting staff, faculty, and students...

General Purpose The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. ***This position has no clinical involvement/duties of any kind*** Essential Duties • Provide general administrative and clerical support. • Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. • Answer telephone calls and take messages or forward calls. • Check visitors in and direct or escort them to specific destinations; • Inform other employees of visitors' arrivals and cancellations. • Maintain visitor sign- in log. • Handle incoming and outgoing mail • Schedule appointments and maintain meeting room bookings. • Maintain and tidy the reception area. • Perform other duties as assigned. • Agree not to disclose resident's protected health information and promptly report suspected or known violations of such...

Administrative Assistant Med-Office of the Dean - Pennsylvania-Pittsburgh - (26002560) The Office of Faculty Affairs is responsible for issues relating to School of Medicine faculty, including the development and interpretation of policies and procedures; recruitment, promotion, and tenure; faculty and chair orientation, counseling, and mediation; faculty development and governance; grievance and appeal procedures; and contractual, compensation, and legal issues. The office oversees standing committee operations, payroll and human resources functions, faculty performance evaluation, endowed chairs and professorships, statistical reporting, and serves as a liaison to the Office of the Senior Vice Chancellor for Health Sciences, the Office of the Provost, the Office of the Chancellor, Office of Legal Counsel, the University of Pittsburgh Physicians, and UPMC. Preference will be given to candidates who have the following skills: prior or current experience...

All Temps - General: Administrative: Professional, Clerical, and Front Desk Positions All Temps is the internal staffing agency for the University of Pittsburgh. We place individuals into temporary or temp-to-staff roles within the University. To be considered for an administrative position, please apply through our general posting. Recruitment occurs on an as-needed basis as positions open. If there is a need for someone with your qualifications, you will be contacted by All-Temps for an interview. Undergraduate Pitt students should apply through student employment! High school diploma/GED required. Further education requirements vary depending on the position. Previous administrative professional, clerical, or front desk/receptionist experience preferred. The University of Pittsburgh is an equal opportunity employer / disability / veteran. Campus: Pittsburgh Minimum Education Level Required: High School...