Administrative Assistant - Event Production
$20.00 hourly
- Elegant Event Lighting
- Schaumburg, IL, United States
- Sep 30, 2026
Job Description
Administrative Assistant
Elegant Event Lighting is seeking a highly organized, dependable, and proactive Administrative Assistant to support our operations, sales, and event production teams.
We are an established event production company specializing in lighting, draping, staging, dance floors, and custom installations for weddings, corporate events, and special events throughout the Chicago area.
This is a hands-on administrative position for someone who enjoys staying organized, following through on details, communicating with clients and vendors, and helping a busy office operate efficiently.
Position Details
Full-time, 37.5 hours per week
Monday–Friday
7:00 AM–3:00 PM
30-minute unpaid lunch
Starting pay: $20.00 per hour
Reports to: Operations Manager
In-person position
What We're Looking For
The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Our business moves quickly, particularly during event season, so the ability to follow established processes while adapting to changing needs is important.
Required Qualifications
Previous secretarial, administrative assistant, or office support experience
Excellent organizational and time-management skills
Strong written and verbal communication skills
High attention to detail and accuracy
Professional phone and email communication skills
Ability to prioritize tasks and follow up without constant supervision
Comfort learning new software and office systems
Strong computer and internet research skills
Working knowledge of Google Workspace
Ability to manage multiple projects and deadlines
A proactive approach to identifying tasks that need attention
Experience in event production, hospitality, sales support, or another fast-paced professional environment is a plus, but not required.
Administrative & Office Support
Responsibilities include:
Answer incoming phone calls professionally and direct calls appropriately
Receive, sort, and distribute incoming mail and deliveries
Prepare outgoing mail and packages
Maintain organized company files and correspondence in Google Drive
Organize, rename, and tag event photos in Apple Photos and Google Drive
Take meeting notes and maintain organized documentation
Set up the conference room for meetings, interviews, and Google Meet sessions
Prepare paperwork and materials for site visits
Assist management with calendar reminders, deadlines, meetings, and email follow-ups
Maintain a clean and organized front office and common areas
Monitor and purchase office supplies, beverages, paper goods, and other inventory
Make occasional local supply runs, including Costco
Maintain Office printers including ink repleneshment and paper
Sales & Client Support
The Administrative Assistant will also provide support throughout our sales process, including:
Track and follow up on outstanding proposals
Send contracts through DocuSign
Collect and distribute tax-exemption documentation
Maintain sales scorecards and tracking systems
Training and established procedures are provided for our company-specific systems.
Benefits
Full-time employees are eligible for:
Medical insurance after 60 days — Elegant Event Lighting pays 50% of the employee premium
Vision insurance after 60 days — employee-paid
Dental insurance after 60 days — employee-paid
Paid time off after 90 days
10 PTO days annually during years 1–3
Paid federal holidays, including New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day
401(k) retirement plan eligibility in accordance with the company's plan requirements
Pay: $20.00 per hour
Elegant Event Lighting is seeking a highly organized, dependable, and proactive Administrative Assistant to support our operations, sales, and event production teams.
We are an established event production company specializing in lighting, draping, staging, dance floors, and custom installations for weddings, corporate events, and special events throughout the Chicago area.
This is a hands-on administrative position for someone who enjoys staying organized, following through on details, communicating with clients and vendors, and helping a busy office operate efficiently.
Position Details
Full-time, 37.5 hours per week
Monday–Friday
7:00 AM–3:00 PM
30-minute unpaid lunch
Starting pay: $20.00 per hour
Reports to: Operations Manager
In-person position
What We're Looking For
The ideal candidate is professional, organized, detail-oriented, and comfortable managing multiple priorities. Our business moves quickly, particularly during event season, so the ability to follow established processes while adapting to changing needs is important.
Required Qualifications
Previous secretarial, administrative assistant, or office support experience
Excellent organizational and time-management skills
Strong written and verbal communication skills
High attention to detail and accuracy
Professional phone and email communication skills
Ability to prioritize tasks and follow up without constant supervision
Comfort learning new software and office systems
Strong computer and internet research skills
Working knowledge of Google Workspace
Ability to manage multiple projects and deadlines
A proactive approach to identifying tasks that need attention
Experience in event production, hospitality, sales support, or another fast-paced professional environment is a plus, but not required.
Administrative & Office Support
Responsibilities include:
Answer incoming phone calls professionally and direct calls appropriately
Receive, sort, and distribute incoming mail and deliveries
Prepare outgoing mail and packages
Maintain organized company files and correspondence in Google Drive
Organize, rename, and tag event photos in Apple Photos and Google Drive
Take meeting notes and maintain organized documentation
Set up the conference room for meetings, interviews, and Google Meet sessions
Prepare paperwork and materials for site visits
Assist management with calendar reminders, deadlines, meetings, and email follow-ups
Maintain a clean and organized front office and common areas
Monitor and purchase office supplies, beverages, paper goods, and other inventory
Make occasional local supply runs, including Costco
Maintain Office printers including ink repleneshment and paper
Sales & Client Support
The Administrative Assistant will also provide support throughout our sales process, including:
Track and follow up on outstanding proposals
Send contracts through DocuSign
Collect and distribute tax-exemption documentation
Maintain sales scorecards and tracking systems
Training and established procedures are provided for our company-specific systems.
Benefits
Full-time employees are eligible for:
Medical insurance after 60 days — Elegant Event Lighting pays 50% of the employee premium
Vision insurance after 60 days — employee-paid
Dental insurance after 60 days — employee-paid
Paid time off after 90 days
10 PTO days annually during years 1–3
Paid federal holidays, including New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day
401(k) retirement plan eligibility in accordance with the company's plan requirements
Pay: $20.00 per hour
About Elegant Event Lighting