Program Analyst III (Contract Administrator)

Location: Washington, DC, 20037

Position Overview

HunaTek is seeking a Program Analyst III (Contract Administrator) to assist the Contracting Officer Representative (COR) in the administrative coordination and management of contract task orders from proposal stage through project close-out, ensuring compliance with relevant regulations and policies. This role requires strong organizational, analytical, and communication skills to support the Bureau of African Affairs (AF) in managing foreign assistance programs and contracts effectively.

Key Responsibilities

• Assist the Contracting Officer Representative (COR) in administrative coordination of contract task orders from proposal stage to project close-out in accordance with relevant regulations.
• Organize Contracts Management folders in SharePoint to maintain easy access and version control.
• Review invoices through the online Invoice Processing Platform (IPP) and periodically audit invoices and billing for compliance with existing contracts; follow up and resolve discrepancies.
• Develop and maintain a Compliance Calendar or tracking system in Excel for contractual reporting due dates, including contract renewals, registrations, and action items.
• Support AF Executive Office and AF Assistance Enterprise with market research on products, equipment, and suppliers as needed.
• Maintain complete and accurate contract files in accordance with applicable regulations using eFiling in ILMS to facilitate internal administration and audits.
• Stay current with procurement policies, including end-of-year funding deadlines and customer contract policies and Acquisition Manuals.
• Maintain liaison with operations and funding experts across functional areas to ensure smooth coordination.
• Inform Bureau of African Affairs (AF) staff and recommend strategies to optimize the use of foreign assistance resources at country, regional, and global levels.
• Research and provide oral and written briefings, memos, talking points, and analytical products for AF leadership, Department offices, U.S. embassies, Public Diplomacy Officers, and interagency representatives.
• Identify, recommend, and support development of new programs aligned with AF’s strategic objectives.
• Implement innovative approaches to improve efficiency of A/EX program management and reduce administrative burdens for U.S. embassies and foreign assistance recipients.
• Assist AF/EX in developing Standard Operating Procedures (SOPs) for project management life cycle phases including initiation, planning (e.g., NOFO, SOW), execution, and closure.
• Track and analyze political, economic, humanitarian, and security developments in sub-Saharan Africa to inform program development and strategic alignment.
• Support budget planning for AF, including preparation of foreign assistance materials such as Congressional notifications, allocation requests, and operational plans.
• Organize and participate in strategy and portfolio reviews to assess impact and performance of AF programs.
• Develop and support U.S. Government and international coordination mechanisms and strategic program planning.
• Advise AF/EX on synchronizing programs with other U.S. Government and international efforts to enhance planning, management, and oversight.
• Coordinate with program practitioners to develop whole-of-government approaches for achieving immediate, medium-term, and long-term objectives.
• Travel periodically to sub-Saharan Africa to enhance program coordination with U.S. embassy representatives and conduct site visits.
• Use State Department and interagency databases to track funding and inform foreign assistance decision-making for AF.
• Plan, coordinate, and execute a wide range of events including conferences, town halls, senior-level briefings, interagency meetings, and official representational functions.
• Manage all event logistics such as venue selection, audio-visual setup, catering, transportation, and security clearance requirements.
• Develop and distribute event agendas, invitations, and post-event summaries in coordination with relevant stakeholders.
• Serve as point of contact for event vendors, contractors, and facility managers; negotiate contracts and ensure compliance with Department policies and budgets.
• Maintain event calendars, track RSVPs, attendance, and participation metrics; provide post-event assessments and recommendations.
• Conduct research and analysis on operational and administrative processes; identify inefficiencies and recommend improvements.
• Monitor and track action items, deadlines, and deliverables across multiple projects; provide status updates to supervisors and stakeholders.
• Assist in tracking expenditures and ensure compliance with applicable regulations.
• Build and maintain effective working relationships with counterparts across bureaus, posts, interagency partners, and external organizations.
• Represent the office in working groups, planning committees, and coordination meetings related to logistics and operational support.
• Attend bureau, office, and team meetings as required.
• Travel to locations in sub-Saharan Africa as required.

Special Knowledge, Experience, and Educational Requirements

• U.S. Citizenship required.
• Requires a TOP SECRET Security Clearance prior to onboarding.
• Master’s Degree or equivalent with five (5) years of relevant professional experience; or Bachelor’s Degree or equivalent with three (3) years of relevant professional experience.
• Minimum of three (3) years logistics experience.
• At least three (3) years experience managing complex, multi-task projects requiring interpersonal, customer service, writing, analytical, problem-solving, and computer skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong multi-tasking and organizational skills with the ability to prioritize work and meet deadlines.
• Excellent interpersonal and customer service skills.
• Demonstrated strong written and oral communication skills.
• Ability to handle complexity and highly detailed responsibilities effectively.
• Experience working collaboratively with others and providing excellent customer service.
• Skill in managing multiple concurrent activities of varying complexity, including shifting priorities and short turnaround times.

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