Accounting Supervisor - Finance

NOTICE TO APPLICANT
This position will close at 12:00AM MST on the End Date.

You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc.

Only the information provided on this application is evaluated when determining compensation.

Job Description

PURPOSE SUMMARY. Oversee and perform advanced governmental accounting functions, including general ledger and grant accounting, financial reporting, reconciliations, and audit support. Ensures accuracy, compliance, and integrity of financial records across multiple funds and accounts in accordance with applicable policies and regulations. Provides lead direction, review, and training to accounting staff while supporting internal controls and process improvements. Serves as a liaison for auditors and internal departments and assists with financial system implementations and enhancements as needed.

ESSENTIAL DUTIES.

1. Accounting Operations

• Review, monitor, and analyze financial transactions to ensure proper fund, cost center, and account coding and accurate, timely recording of expenditures and revenues.
• Examine financial transactions for completeness, accuracy, and compliance with accounting standards, financial procedures, and regulations.
• Perform complex accounting functions related to general ledger and grant accounting activities.
• Assist with accounts receivable functions as assigned.
• Facilitate monthly accounting period close processes.
• Prepare and review journal entries, journal vouchers, reconciliations, accounting adjustments, and supporting schedules.
• Verify proper account coding and financial posting accuracy.
• Prepare internal financial reports and supporting documentation.
• Analyze and review complex financial statements and reports.

2. Financial Reporting and Audit Support

• Prepare schedules, journal entries, and supporting documentation for annual financial statements and grant reporting.
• Collaborate with auditors and respond to requests for financial and accounting information.
• Answer accounting and financial questions related to financial statement preparation and reporting requirements.
• Prepare and review monthly financial statements.
• Prepare and review management discussion and analysis sections for annual financial reports.
• Prepare and submit required financial reports to external entities in an accurate and timely manner.

3. Grant Administration and Compliance

• Review grant activity and coordinate with departments to support grant compliance and reporting requirements.
• Monitor grant funding activity and provide scheduled updates and guidance to grant principal investigators regarding funding availability and compliance requirements.
• Coordinate with the Performance and Budget Office on grant administration activities, grant setup, and drawdown requests.
• Work with external consultants to support efficient and accurate implementation of grant modules within financial systems.
• Monitor internal controls and ensure compliance with accounting procedures, policies, and financial regulations.
• Serve as a resource to departments and staff regarding accounting policies, procedures, and compliance requirements.

4. Supervision and Staff Support

• Review accounting work performed by assigned staff to ensure accuracy, completeness, and compliance with established procedures.
• Meet with staff to discuss workload, resolve technical and administrative issues, and assign priorities and projects.
• Evaluate accounting functions, resources, processes, and procedures to identify operational improvements and recommend corrective actions.
• Interpret accounting rules, regulations, policies, and procedures to provide guidance to staff and departments.
• Provide training, technical guidance, and employee development support.

5. Research and Process Improvement

• Conduct research and analyze financial data, reports, and contracts for special projects and operational needs.
• Provide technical assistance and respond to financial and accounting inquiries from County staff, government agencies, and the public within scope of authority.
• Assist in the development and implementation of improved accounting practices and financial procedures.
• Support financial system implementation and enhancement projects as assigned.

ADDITIONAL DUTIES. Other duties as assigned.

QUALIFICATIONS.

A. Education. Bachelor's degree from an accredited college or university in accounting, Finance, Auditing, or Business Administration or related field.

B. Experience. Five (5) years of increasingly responsible accounting experience. One (1) year of which must be in a lead or supervisory capacity.

C. Education/Experience substitution. In accordance with County Policy.

D. Licenses/Certifications. Certified Public Accountant (CPA), Certified Government Financial Manager (CGFM), or Certified Management Accountant (CMA) is preferred.

E. Other (e.g., post-offer medical exam, polygraph, background check, driver's license record, etc.). Must pass pre-employment background check and driving record check. Must pass pre-employment credit check.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:

Knowledge of :

• Governmental accounting principles, practices, and standards.
• Federal, state, and local financial regulations and reporting requirements.
• Grant budget preparation, administration, and fiscal management.
• Financial reporting, auditing, and internal controls.
• Accounts payable, accounts receivable, payroll, and general ledger functions.
• Financial management systems and accounting software.
• Supervisory principles and personnel management practices.

Skill in :

• Analyzing and reconciling financial data and records.
• Preparing financial statements, reports, and grant budget documents.
• Monitoring expenditures and ensuring regulatory compliance.
• Researching and applying accounting standards and policies.
• Supervising, training, and evaluating staff.
• Using accounting software, spreadsheets, and reporting tools.
• Communicating financial information effectively.

Ability to :

• Plan, organize, and oversee accounting operations and staff.
• Interpret and apply accounting principles, regulations, and policies.
• Ensure accuracy, compliance, and effective internal controls.
• Identify and resolve financial and operational issues.
• Prepare and present financial information to various stakeholders.
• Establish and maintain effective working relationships.
• Exercise sound judgment, initiative, and discretion.
• Manage multiple priorities and meet deadlines.

Compensation Range
$70,387.20 - $114,816.00

Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person's race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists.

Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see http://www.donaanacounty.org/ada/ for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575-647-7210 for assistance.