Job Summary The Staff Assistant, Government Relations, provides efficient administrative and clerical support to IEEE-USA's government activities programs and committees. The individual supports and regularly works with a seven-person professional staff, and directly reports to the Managing Director / Director of Government Relations. They will work under the regular supervision of the Technology Policy Activities Manager.
This staff assistant has the primary responsibility of supporting specific committees and programs:
• Career and Workforce Policy
• Communications Policy
• Critical Infrastructure Protection
• Government Fellows
• Medical Technology Policy
• Research & Development Policy
As requested and needed, the individual provides back-up support for other government activities committees and programs.
The scope of their responsibilities requires process work from multiple sources, collaborate with other staff, and establish work priorities based on departmental goals and calendars.
The individual will work routinely with volunteers, including the Vice President, Government Relations. This individual will interact with IEEE-USA members, the general public, Congressional officials and their staff members, other US government officials, vendors, and others in order to schedule meetings, execute information requests, prepare orders, procure inventory, and other administrative tasks.
This individual will process payments and invoices, and prepare and distribute financial reports for multi-Society collaborations such as SET Congressional Visits Day.
This individual will work occasionally with confidential information such as individual members' demographic, identity and credit information.
Other duties may be assigned.
Key Responsibilities
- Administrative and clerical functions, including but not limited to administration of processes that support accounts payable tasks and government relations, word-processing of documents, proofreading, and contracts administration; maintaining project tracking matrices and producing progress reports.
- General scheduling and logistical support of meetings and events, as well as specific event task execution and monitoring, such as catering.
- Maintaining the content of committee and program Web pages and committee / program rosters.
- Liaising with Congressional offices and scheduling appointments with those offices for key volunteer leaders and government relations staff.
- Responding to requests for information with appropriate information.