Organizational Summary:The School of Interdisciplinary Global Studies (SIGS) promulgates a vision of global studies that is broadly interdisciplinary and transcends traditional geographical definitions. SIGS brings together the disciplines of Africana Studies, International Studies, Latin American & Caribbean Studies, and Political Science studies to foster an understanding of the world. Our interpretation of global studies includes a commitment to recognizing the linkages between our diverse local community and the world. We are situating USF, Tampa, St. Petersburg, Sarasota, and Florida into the global context. Because of this, we recognize that it is of primary importance to commit ourselves to promote diversity, both within the unit and in what we offer to students, the local community, and our respective scholarly communities.
Position Summary:This position supports the academic programs within the School of Interdisciplinary and Global Studies. This position provides administrative coordination for undergraduate programs and works closely with the undergraduate Director and faculty on matters related to course management and enrollment. Supports student administration through processing course permits, maintaining student files and records.
Minimum Qualifications:This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause:
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Working at USF\n
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
\n
About USF \n
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
\n
Compliance and Federal Notices\n
This position may be subject to a Level 1 or Level 2 criminal background check.
\n
Applicants have rights under Federal Employment Laws :
\n
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
\n
Family and Medical Leave Act (FMLA)
\n
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
\n
Equal Employment Opportunity\n
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Support of BA and undergraduate certificate programs:- Provides administrative support to the Undergraduate Director
- Assists students with University, College, and Program policies and procedures
- Acts as liaison to the College of Arts & Sciences Graduate & Undergraduate Studies Office for undergraduate student-related issues
Undergraduate Course Schedule:- Assists the Chair and Undergraduate Director in developing the undergraduate course schedule each semester
- Enters course information and maintains undergraduate courses in Banner
- Distributes and processes department course evaluations, disseminates results to instructors, and maintains records of department course evaluations
- Maintains database of undergraduate course syllabi
- Assists the Undergraduate Director with course proposals
- Acts as liaison to other University departments for cross-listed undergraduate courses
- Acts as liaison to the Central Space Office and Registrar's Office
- Assists Undergraduate Director with Undergraduate Catalog updates
- Issues course permits for undergraduate students
Provide administrative support to department:- Provides administrative support to Chair/Director
- Provide coverage for reception area when necessary: answering main phone line, picking up and distributing Department mail, greeting and assisting Department visitors
- Update Department directories and website content
- Manage office supplies and copier: submit office supply orders and copier invoices for payment
- Acts as back-up to Department Operations Manager for Payroll issues
- Manages calendar for department conference room
- Assists faculty/instructors with copying, faxing, and general office support
- Acts as back-up to Academic Program Specialist (Position #4781) for Graduate student and course-related issues
Perform other duties as assigned by the department.