This key position manages the business and operations functions including the overall administrative operations of the firm, reporting directly to the Managing Partner and the firm's Management Committee. The Law Firm Administrator identifies and plans for the changing needs of the organization, provides assistance with strategic planning, practice management and financial management, and contributes to cost-effective management throughout the organization.
General Areas of Responsibilities
Financial Management: Works in conjunction with the Chief Financial Officer. Prepares annual operating budget, as well as variance, profitability, rate, and financial analyses and reporting. Responsible for the 401(k)-plan administration, and other financial management functions.
Human Resource Management: Oversees the Human Resources Manager. Is involved in staffing resource recommendations, performance evaluations, salary and benefits administration, disciplinary matters, and other HR functions for the firm.
Systems Management: Oversees the IT staff. Includes systems analysis, operational audits, cost/benefit analysis, network infrastructure, information storage and software recommendations. As well as as the document management systems and legal practice systems.
Facilities Management: Includes space planning, purchasing, lease negotiations, records storage, telecommunications, HVAC system, condominium association building management matters.
General Management: Includes firm insurance policies, and other general management functions. Prepares agendas and attends all Firm, Partner, and Management Committee meetings.
Practice Management: Works with the Recruiting Committee in recruiting lawyers. Assists with practice groups and attorney business plans, workload surveys, and other practice management functions.
Marketing: Oversees the Marketing Manager. Assists as needed with client development, website development, and enhancing the firm's visibility and image.
Qualifications
Bachelor's degree in business administration or related discipline preferred. Masters in business administration and/or professional certifications a plus, including certified legal manager (CLM) designation. Minimum of 5 years' work experience managing the business functions of a professional services organization, preferably a law firm.
Ability to identify and analyze complex issues and problems in management areas and recommend solutions as well as manage office functions. Displays excellent supervisory and leadership skills, as well as skills in written and oral communications. Has a strong financial analysis background and is highly proficient with Excel.
Experience with Aderant Expert financial and legal software a definite plus. Willing to work evening and weekend hours when required and ability to delegate.
Salary based on experience. MacDonald Illig is an equal opportunity employer.