Job Summary In this role, the incumbent establishes a strong liaison with all levels of volunteers within the Publications and other Robotics & Automation Society Boards and Committees as assigned, on all matters related to the operations of the Board and Committee's areas. It will be the role of the incumbent to evaluate how all areas of operations and their administration affect the experience of Volunteers and members. He/she must have a clear understanding of the operations required to manage the Board and Committee areas and the activities they engage in.
The incumbent is the subject matter expert on IEEE and Robotics and Automation Society policy and process documents related to Publications and other Boards/Committees as assigned, will develop new processes and will work to make existing processes more efficient. The incumbent will advise and provide direction on matters that arise within the volunteer structure pertaining to policy interpretation. This level of feedback will provide volunteers with the ability to manage and interact properly in their respective units in a productive and efficient manner.
He/She is responsible for policy documentation pertaining to the areas and will ensure it properly represents the intended goals of the assigned Boards and Committees. He/she will ensure that policy documentation pertaining to the areas is complete and clearly written, thus providing volunteers with the knowledge and direct access to the information needed on how to govern and properly administer the areas under their responsibility.
The incumbent will develop and implement an assessment plan of area performance and identify the drivers of high performing areas. He/she collaborates with other organizational units, team members and volunteers on areas that have direct impact on effectiveness. He/she will develop recommendations for areas to follow that include tools and best practices to be implemented. The incumbent delivers a communication plan that effectively explains the value of recommendations. The outcome of this effort will have a positive impact on the robustness of the Board and Committee experience by the members it supports. He/she will be expected to identify areas of efficiency, increased effectiveness and will conduct data analysis and propose solutions and innovative approaches to developing new projects/programs or the modification of existing programs.
This position will be expected at times to manage larger project initiatives that require his/her expertise of the Society structure and operations and working relationships with other Organizational Units. He/she ensures that the TAB goals are understood and represented in the decision process of the project development phase.
The role reports to the Society Executive Director and does not manage any direct reports. The incumbent works under minimal guidance and is expected to make quick, intellectually sound decisions to resolve a wide variety of issues, requests and challenges that will vary in complexity. IEEE and TAB policy documents will often be a main source of reference for inquiries and issues that arise. The incumbent will also have up to $5,000 in expenditure approval. He or she will approve expenditures within the materials and services budgets that support the Technical Communities.
Key Responsibilities
- Publications and Other Board/Committee Administrative Operations & Governance 50%
- o Handle meetings, agenda, minutes, and action items for designated committees and Boards. Provides Executive Director, President and Vice Presidents high level administrative support.
- o Oversees administration of assigned Committee Meeting Programs to include review and cataloging of MOU’s and contracts, meeting specifications and agendas, committee conference calls, follow-up implementation of Committee initiatives and webinar and other activity coordination.
- o Monitors Finance & Budget of assigned projects reporting out to Society Governance and Operations Manager and Executive Director. Provide and update budget worksheets for all of the RAS assigned Committees and Boards, consolidate the budgets into one file for RAS Operations Manager, Executive Director and Board review.
- o Liaises with Corporate and Business management within the IEEE OU’s for contracts and legal issues, risk (OFAC), Sister Societies, TA Management and other IEEE Councils as assigned by Executive Director.
- Program Management 25%
- o Conducts data analysis of programs, researches new opportunities and conducts market analysis related to assigned committees and recommends new initiatives and processes to increase efficiency, effectiveness and develop new projects and programs.
- Documentation and Communications: 20%
- o Continuously improves the quality and information included in IEEE governance documents as needed
- o Communicates with all Volunteers and Staff involved in assigned Committees, Boards, projects and boards and provides content for website and other communications channels.
- o Develops and maintains content development and distribution, and information dissemination. Inform volunteers of policy changes and supporting procedures.
- General Responsibilities: 5%
- o Project and Program activity as directed/approved by Society Executive Director