Litigation Paralegal/Administrative Assistant

Responsibilities

• Organize and maintain the managing partner’s calendar, scheduling appointments, and ensuring the partner is prepared for events, meetings and court appearances.
• Handle and prioritize incoming/outgoing correspondence (i.e., e-mails, letters, invoices, court filings).
• Arrange meetings, prepare agendas, take minutes, and follow up on action items to ensure effective communication and collaboration among team members.
• Manage incoming and outgoing communications, including e-mails, phone calls, and letters, often acting as the first point of contact for the managing partner.
• Organize travel plans, including booking flights, accommodations, and transportation, ensuring that all logistics are handled efficiently.
• Perform a wide variety of administrative tasks, such as research, managing budgets, supporting the managing partner’s decision-making process.
• Prepare, review, and proofread legal documents including contracts, pleadings, briefs, and correspondence with precision and attention to detail.
• Manage legal case files using document management systems; ensure all records are organized and up to date.
• Conduct thorough document review and data entry to facilitate accurate case tracking and compliance.
• Perform administrative duties such as filing, client billing, telephones, and general clerical tasks to keep the office running efficiently.
• Assist with client interviews and maintain confidentiality while supporting client communication efforts.

Qualifications

• Preferably 5 or more years’ paralegal experience or equivalent legal administrative experience in a fast-paced law office environment.
• Strong knowledge of legal research and document management software.
• Familiarity with a broad range of practice areas, specifically municipal, real estate and litigation procedures.
• Knowledge of state and federal court procedures.
• Excellent organizational skills with the ability to manage multiple projects simultaneously.
• Demonstrate proficiency in document review, legal drafting, proofreading and transcription.
• Exceptional writing skills combined with strong attention to detail for drafting legal documents.
• Effective communication skills with professional phone etiquette.
• Exceptional attention to detail.
• Ability to prioritize tasks efficiently in a busy environment while maintaining high standards of accuracy.