Job Description
This position involves close collaboration with medical students, residents, and faculty members to ensure seamless program operations. Additionally, the Specialist will manage the VSLO application process, facilitate onboarding for accepted candidates, coordinate schedules, evaluations, and grades for medical student rotators, and engage in administrative tasks such as updating course catalogs, syllabi, and handbooks.
The successful candidate will play a crucial role in documentation management, onboarding processes, and scheduling for various educational experiences, contributing significantly to the success of our medical education mission.
This position is contract. This position is time limited.This position requires a high school diploma or equivalent, with 4 years of administrative experience. At least one year of experience must involve administrative or program support duties in an academic department or college. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the general experience. This educational substitution does not apply to required year of experience in an academic program.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree.
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
\n
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
\n
About USF
\n
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
\n
Compliance and Federal Notices
\n
This position may be subject to a Level 1 or Level 2 criminal background check.
\n
Applicants have rights under Federal Employment Laws :
\n
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
\n
Family and Medical Leave Act (FMLA)
\n
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
\n
Equal Employment Opportunity
\n
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.• Develops, assembles, and distributes curriculum information and associated materials to faculty
and students rotating through clerkship/residency programs.
• Works closely with the clerkship/residency program director to establish, implement, and maintain
program policies, procedures, and handbooks.
• Monitors and organizes student/resident progress through the rotations to ensure educational
objectives are being met. Initiates action where necessary to maintain academic standards of the
clerkship/residency.
• Coordinates with students/residents and faculty in adjusting and modifying individual schedules.
Serves as liaison between students and faculty on a range of academic, administrative and
personal issues.
• Serves as a liaison with clerkship/residency community sites. Assists faculty in assessing
appropriate educational environments.
• Advises students on curriculum, testing and associated requirements.
• Coordinates, administers, proctors and grades student/resident testing, including National Board
Exams.
• Develops and maintains databases and spreadsheets to track students through program;
compiles and analyzes statistical and operational data; develops reports as requested.
• Screens and responds to daily correspondence regarding clerkship/residency program.
• Plans and coordinates various events, such as orientation, receptions, in-service examinations,
research day, match day, graduation. Manages logistics including location, room set up, A/V
needs, ordering food, program planning, etc.
• Organizes and posts curriculum-related materials to Blackboard, including rotation schedules,
preceptor assignments, professor presentations, weekly quizzes, multidisciplinary teaching
conferences, clinical skills assessments, and handouts.
• Maintains and updates confidential files and records, ensuring that ethical and legal guidelines
and maintained.
• May serve as liaison regarding resident leave, pay source, benefits, health and life insurance,
medical licensure applications.
• Facilitate volunteer and courtesy faculty appointments for new clinical preceptors.
• Performs other administrative duties as assigned in support of the academic mission of the
department.
• Performs other duties as assigned.