The Academic Services Administrator (ASA) reports to the Senior Academic Program Administrator and is responsible for providing comprehensive administrative and operational support to the Nurse Anesthesiology Program and other assigned College of Nursing initiatives. The ASA also serves as the academic advisor for students in the Nurse Anesthesiology program.
This position supports the daily operations of the program by coordinating student recruitment, admission, and onboarding activities, DNP project practicum rotations, , meetings and events, and communication with faculty, students, clinical partners, and University offices.
The Academic Services Administrator also serves as a key liaison between the program and internal and external partners to ensure efficient operations, strong communication, and a positive experience for students and faculty.This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Working at USF\n
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF \n
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices\n
This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Equal Employment Opportunity\n
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Duties:- Assist with collecting and preparing paperwork for new faculty, adjunct, and courtesy appointments
- Prepare College follow-up data surveys and support implementation of the Nurse Anesthesiology Program Continuous Evaluation Plan
- Prepare reports and other materials as requested by the Program leadership
- Maintain DNP portfolio scholarly works documents and tracking
- Work with faculty to prepare course revisions, proposals, committee materials, and related documents
- Maintain a database of completed student DNP projects in Confluence.
- Support cohort photo rosters and update them as needed based on attrition
- Create and maintain student emergency contact lists and program email distribution lists
- Maintain and update program websites, Canvas content, student job boards, and other online resources
- Update the Nurse Anesthesiology Program Handbook, , and catalog information as needed
- Coordinate and manage CRNA candidate interviews
- Maintain NursingCAS and admissions tracking documents and communicate with prospective students
- Create student folders and collect required paperwork for newly admitted students
- Coordinate and support major program events, including Meet and Greet, Open House, Town Hall, Advisory Board meetings, Graduate Orientation, and monthly program meetings
- Schedule meetings, prepare agendas, maintain calendar invitations, take meeting minutes, and archive materials in Box
- Use technology and process improvement strategies to streamline workflows and support program operations
- Support additional College of Nursing initiatives and projects, as assigned
Student Advising duties include:
- Assisting Nurse Anesthesiology students with degree planning, course selection, and academic policies
- Monitoring registration and academic progress, providing outreach to students at risk of falling behind.
- Issuing registration permits
- Managing and completing advising forms and degree certifications
- Ensuring adherence to university/college policies and FERPA confidentiality guidelines.
- Serving as a liaison to the student government