Cole Schotz P.C.
DOCKETING MANAGER (LITIGATION DEPARTMENT) – NJ OFFICE:
Prominent AM Law 200 law firm with multiple regional office locations seeks a Docketing Manager for our New Jersey Office. This position is responsible for the implementation, oversight, and continuous improvement of the firmwide litigation calendaring and docketing function. This role partners closely with litigators and practice group leaders to ensure accurate, timely, and compliant docketing of all court deadlines, appearances, and related matters.
The Docketing Manager will lead the configuration and administration of the firm’s docketing system, with a preference for experience with CourtAlert. The ideal candidate will have a strong background in litigation docketing, excellent organizational skills, and the ability to train and supervise docketing staff.
Key Responsibilities:
- Oversee and manage the firm’s litigation docketing and calendaring processes to ensure compliance with all court rules, deadlines, and procedures.
- Implement, configure, and administer the firm’s docketing system (CourtAlert preferred), including user setup, template creation, and system updates.
- Work collaboratively with litigators, paralegals, and administrative staff to ensure all critical dates are accurately entered, tracked, and communicated.
- Develop and maintain written procedures and best practices for docketing and calendaring.
- Train attorneys and staff on docketing procedures and system use if appropriate; provide ongoing support and troubleshooting.
- Monitor court rule changes and update docketing procedures and templates as needed.
- Audit docket entries for accuracy and completeness; conduct periodic reviews to ensure compliance.
- Supervise docketing staff (if applicable), including hiring, training, and performance management.
- Serve as the primary liaison with the docketing system vendor and IT for system maintenance and upgrades.
- Prepare regular reports on docketing activity, compliance, and risk management for firm leadership.
Qualifications:
- Minimum 5 years’ experience in litigation docketing, preferably in a law firm environment.
- Demonstrated experience with a docketing system; CourtAlert experience strongly preferred.
- In-depth knowledge of federal, state, and local court rules and procedures.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively with attorneys and staff.
- Experience training and supervising staff preferred.
- Willingness to work additional hours as required.
Education & Experience:
- 2-year college degree or legal certification preferred; equivalent experience will be considered.
We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $100,000 to $135,000. Please e-mail resume for consideration to:
Gayle P. Englert
Chief Human Resources Officer
Cole Schotz P.C.
Court Plaza North
25 Main Street, P.O. Box 800
Hackensack, NJ 07602-0800
genglert@coleschotz.com
Please visit us at our website: www.coleschotz.com
NEW JERSEY/NEW YORK/DELAWARE/MARYLAND/TEXAS/FLORIDA/WASHINGTON D.C
Cole Schotz is an Equal Opportunity Employer