Executive Admin

At the San Francisco Marriott Fisherman's Wharf, our guests have unparallelled access to world-famous attractions like the Golden Gate Bridge, Oracle Park, and Pier 39. For a meal, they may visit Red Fin Restaurant, or enjoy craft cocktails at Red Fin Lounge. And, with 9,082 sq. ft. of catering and events space, Marriott Fisherman's Wharf is the perfect location for corporate meetings or memorable events. Our team members work hard to ensure that every guest's stay is remarkable, every time.

Pay Range: $34.00-37.00 per hour based on experience

Executive Admin

Overview:

The Executive Assistant supports both the Sales & Marketing and Human Resources departments by performing a variety of administrative, clerical, and operational tasks. Approximately 60% of the role will be dedicated to Sales Admin responsibilities, while 40% will support Human Resources with general office needs that do not involve confidential or sensitive matters. This role ensures smooth coordination between departments, maintains accurate records, supports recruitment and onboarding, and assists with sales documentation and client communications.

Key Duties & Responsibilities:

• Maintain confidentiality of sensitive information across departments.
• Provide professional and courteous service to guests, employees, and clients.
• Attend meetings, take minutes, and distribute as needed.
• Answer phones in a professional and courteous manner and respond to inquiries.
• Maintain regular attendance in compliance with company standards, as required by scheduling.
• Perform other duties as assigned.
• Understand and abide by all safety protocols.
• Willingly embrace last-minute changes in direction and unexpected changes in operational plan.

Education & Experience:

• Proficient in Microsoft Office products to include Word, Excel, and Outlook
• Previous experience providing executive level administrative support
• Proficient in Adobe InDesign and Photoshop
• Prior experience in hospitality, HR, or sales administration preferred.

Preferred Skills and/or Education:

• Strong organizational and multitasking skills
• Excellent written and verbal communication.
• Ability to work with web-based systems and hotel-specific software.

Crestline Hotels & Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status.

Sales Support

- Assist with preparation of Banquet Event Orders (BEOs) and contracts.

- Maintain client files and input data into sales systems (e.g., Delphi).

· Input data into database and provide administrative support as assigned.

- Order business cards and promotional materials.

- Support the creation of marketing collateral for special projects.

- Manage office supply inventory and purchase orders.

- Assist departments in creating promotional materials.

- Maintain and stay abreast of the latest computer programs/innovations.

Human Resources Support

- Assist with recruitment: post jobs, screen candidates, schedule interviews.

- Administer pre-hire screenings (drug tests, background checks).

- Track and coordinate birthday and anniversary recognition programs in accordance with hotel guidelines

- Assist with planning, setup, and execution of associate events (e.g., holiday parties, appreciation days, team celebrations)

- Coordinate tokens of recognition for associates as directed

- Prepare and post flyers for HR announcements, events, and celebrations

- Maintain and refresh associate bulletin boards and other HR communication spaces

- Fulfill associate name tag requests.

- Assist with assembling onboarding packets, benefits forms, and other HR-related documents

- Make photocopies, prep event or meeting materials, and support minor office tasks (no phone or reception responsibilities for HR)

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