145 administrative assistant jobs found

Description: The Marine Department Administrative Assistant performs various clerical and administrative duties in support of the marine department, contracts, and estimating. They also provide reception by greeting, welcoming, and directing visitors appropriately, and answering and forwarding phone calls, as needed. Requirements: Roles and responsibilities Receive, input and process customer credit card information  CRM data entry Receive request for proposal/quote and provide to estimator to determine bid status and to verify SCI's initial ability and availability to quote requested work by entering on the estimating board Download all specification items / drawings for request and submit to estimating manager for further review and evaluation of each request by updating the estimating board Create bid folder and prepare all software files for quoting purposes, to include bid program, material worksheet, drawing worksheet and drawing request forms Develop material...

Villanova University Assistant Vice President, Digital Strategy & IT Governance Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ’s. Posting Details (Default Section) Posting Number: 20260358S Position Title: Assistant Vice President, Digital Strategy & IT Governance Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 711-UTS - Senior Management Team Position Summary: Why work at Villanova? Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World...

Assistant Director of Development Initiatives, Schools and Institutes US-NY-New York Job ID: 2026-15773 Type: University Development and Alumni Relations (WS1006) # of Openings: 1 Category: Development/Sponsored Research/Grant Writing New York University Overview University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the...

Villanova University Assistant Manager of Operations – CLAS IT Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ’s. Posting Details (Default Section) Posting Number: 20260328S Position Title: Assistant Manager of Operations – CLAS IT Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 908 - CLA&S IT Department Position Summary: The Assistant Manager of Operations, as part of the College of Liberal Arts and Sciences ( CLAS ) IT Team, leverages University and College resources to support the academic, research, and administrative objectives of the College, with a focus on day-to-day operations. Lead the implementation and adoption of TeamDynamix ( TDX ) platform for CLAS , in collaboration with UTS to streamline support processes,...

Description: The Assistant Project Manager (APM) supports the successful planning, execution, and closeout of Field Service projects. Working under the direction of the Field Service Program Manager, the APM provides project coordination, scheduling, document control, procurement support, financial tracking, customer communication, and administrative oversight for multiple projects. The APM serves as a key liaison between customers, subcontractors, field personnel, vendors, and internal departments to ensure projects are delivered safely, on schedule, within budget, and in accordance with customer requirements. Essential Duties and Responsibilities Project Coordination & Administration Support the Field Service Program Manager in planning, organizing, and executing Field Service projects.  Create and maintain project files, documentation, and tracking systems.  Attend project meetings, prepare meeting minutes, and distribute action items.  Maintain project...

Electrical Construction Traveling Senior Project Manager NTS On-site • National Technical Systems • Full time Portland, Oregon, United States Description The Senior Project Manager leads the project team and has overall accountability for completing assigned construction projects successfully. The Senior Project Manager is fully responsible for cultivating opportunities for future construction projects by providing excellent customer service, injury free environment by ensuring safe work practices, maintaining quality assurance, and building a financially successful project. The Senior Project Manager typically oversees 10 active projects and acts as the primary with Project Managers and Assistant Project Managers reporting to them. Responsibilities include: Supervise multiple Project Managers who are managing multiple projects. Manage up to $30 million-dollar of electrical construction projects or multiple large projects simultaneously. Decision-making...

Villanova University Executive Director, Enterprise Administrative Systems Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ’s. Posting Details (Default Section) Posting Number: 20260308S Position Title: Executive Director, Enterprise Administrative Systems Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 721-UTS - UIS - Enterprise-Wide Systems Position Summary: Why work at Villanova? Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s...

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve – we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you. We are seeking an exceptional Director of Data Engineering to join McKesson Technology US Pharmaceutical Distribution (USPD) Decision Intelligence organization and lead the execution of design, development, and optimization of USPD data products. This role involves setting the technical vision, managing high-performing teams, and aligning data strategy with...

Description Job Summary Responsible for the management, strategy, and execution of IT infrastructure for the organization. Plans, directs, and controls activities related to all of NCHS's ERP Systems. In conjunction with vendors, consultants, IT staff, and other organizational leaders, identifies the hardware, software, and network technology required to address business system needs. Develops and monitors the annual budget and goals for the department as they relate to the IT Strategic Plan. Minimum Job Requirements Master's Degree in Information Systems, Business Administration, or related degree More than 10 years Experience in leading at least two large, complex, and full-lifecycle IT implementations More than 10 years Leadership experience and managed midsize to large IT teams and influencing senior-level management and key stakeholders More than 10 years Experience related to ERP systems implementation and operations with clear...

The Information Systems Security Manager (ISSM) is a critical member of the Honeywell Aerospace Security Organization, ensures compliance with the National Industrial Security Program (NISP), and interfaces with Honeywell Aerospace and government senior representatives to clarify and interpret requirements and resolve issues. The ISSM is primarily responsible for maintaining the overall security posture of the systems within Honeywell Aerospace Security and is accountable for the implementation of the RMF. The ISSM serves as the principal advisor on all matters, technical and otherwise, involving the security of systems under their purview. The ISSM must be capable of effectively handling day-to-day operations and responding to security instances. Responsibilities of an ISSM include but are not limited to: Developing, maintaining, and overseeing the system security program and policies. Ensuring compliance with current cyber security policies, concepts, and measures when...

This role supports DoD Collateral programs by providing onsite system administration, IT infrastructure management, and end-user support. The successful candidate will ensure compliance with the Defense Counterintelligence and Security Agency Assessment and Authorization Guide (DAAG) and National Institute of Standards and Technology (NIST) Special Publication (SP) 800-53 while collaborating with Information System Security Managers (ISSM), Information System Security Officers (ISSO) and Facility Security Officers (FSO). This is a mission-critical position requiring a high level of technical expertise, attention to detail, and a commitment to safeguarding classified information. You will work out of our Torrance, CA location on an ONSITE work schedule. No relocation offered. Responsibilities Key Responsibilities: System Setup and Configuration: Design, deploy, and configure secure IT systems, networks, workstations and Cloud enclaves in accordance with DAAPM and...

Location: Pasadena, United States of America Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure. Biometrics and AI Research Scientist Pasadena, CA- Hybrid Regulatory Compliance Requirements Must be a U.S. Person as defined in applicable law, or otherwise authorized or eligible for authorization, to access hardware, software, technology or technical data controlled under the Export Administration Regulations (EAR).  Applicants must be legally...

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is seeking a highly skilled and motivated Manager Program Controls Governance and Systems to support one of the most iconic and consequential infrastructure initiatives in the United States - the Gateway Hudson Tunnel Project (HTP). In this role, you will be responsible for reviewing the construction work plans and regular reporting on compliance and environmental permitting requirements. We are working as the Delivery Partner along with team members and selected by the Gateway Development Commission to deliver this transformative project. The HTP is a...

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers - such as Raid®, Glade®, Ziploc® and more, in virtually every country around the world. Together, we are creating a better future - for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story. ABOUT THE ROLE As the Associate Manager, HR Analytics and Reporting, you will play a key role in strengthening the HR analytics and reporting capabilities that support a global organization operating across 60+ countries. You will join the Global HRIS team, which enables and supports enterprise HR platforms including Workday, ServiceNow, Kronos, custom applications, analytics solutions, and related technologies. This role is anchored in Workday reporting and HR analytics, with...

Job Summary: Lead the design, implementation, operation, administration, and maintenance of secure, scalable Cisco network infrastructures to maximize network and customer uptime. Configure, troubleshoot, test and upgrade network devices to support the implementation of new and existing network technologies and services. Ensure mean time to repair (MTTR) is minimized by effectively and efficiently troubleshooting network impacting events and appropriately planning maintenance activities. Develop, review, and execute detailed implementation and Change Request (CR) documentation to support the installation, configuration, activation, and deactivation of networks and services across all Shentel corporate offices. Provides technical support, training, and mentoring to Engineers Network System to ensure all systems and infrastructure maintain 99.999% uptime. Ideal candidates will have a deep understanding of Cisco technologies, TCP/IP, routing protocols (BGP, OSPF, EIGRP), and switching...

About Us: How many companies can say they have been in business for over 178 years?! Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the ever-changing environments in a fast-paced world, meeting it with cutting edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team! Location: Dublin, CA What's the role? We are seeking a skilled and detail-oriented SAP MDG Master Data Steward to join our team. This role combines expertise in SAP Master Data Governance (MDG) with the responsibilities of a Data Steward,...

Position Summary The Associate Project Manager supports the successful execution of automation and controls projects by assisting Project Managers with project coordination, scheduling, documentation, customer communication, and administrative activities. This role is designed for individuals beginning their project management career and provides hands-on experience managing project deliverables while developing the knowledge and skills required to advance into a Project Manager role. Essential Duties & Responsibilities -Support Project Managers in planning, execution, and closeout of assigned projects. -Set-up projects using NetSuite and Wrike -Review project documentation. -Assist in creating and maintaining project schedules. -Coordinate project documentation and customer correspondence. -Track milestones and follow up with internal teams. -Coordinate meetings and action items. -Assist with customer communications. -Support quality control and project...

Personnel Security Specialist Threat Tec, LLC, a rapidly growing Veteran-Owned Business, is the leader of Operational Environment (OE) replication and Threat Emulation/Wargaming solutions. Threat Tec brings innovative thinking and extensive experience to complex challenges for public and private sector customers. We work alongside our nation's defenders, developing solutions that drive success and protect our future. Join a team that is embodied by an unwavering commitment to professionalism, honesty, and innovation. Threat Tec is seeking an experienced Personnel Security Specialist to support the 89th Attack Squadron at Ellsworth Air Force Base, South Dakota. The Personnel Security Specialist will administer personnel-security and Sensitive Compartmented Information access requirements for approximately 200 assigned personnel. Responsibilities include clearance tracking, SCI indoctrinations and debriefings, personnel-security records, foreign-travel processing, visit...

Position Title: Electrical EIT or Designer Description Electrical EIT or Designer Position Description Cushing Terrell is hiring an Electrical EIT or Designer to take ownership of electrical design across a wide range of project types, including power distribution, lighting design, life safety systems, and arc flash and short circuit studies. You will produce construction documents spanning branch circuit design, service and feeder calculations, panel schedules, and lighting layouts for projects across a wide variety of markets. You will also build one-line diagrams and run arc-fault, short circuit, and arc flash studies, and apply your understanding of emergency power systems, including generators, UPS systems, and battery-backed life safety lighting, to keep designs code compliant. What does success look like year one? You are independently producing one-line diagrams and arc flash studies, taking the lead on assigned electrical scopes, and contributing...

Position Title: Plant Technical Specialist/Sr Plant Technical Specialist/Principal Plant Technical Specialist Location: Des Moines, IA, United States Description: The senior plant technical specialist provides technical work and directs others in technical work in the planning, designing, procurement and construction of additions, changes or maintenance to MidAmerican Energy Company's Combustion Turbine facilities (CT). Perform complex, large-scale DCS projects to improve plant performance and reliability. Participate in the direction of work and provide assistance to the personnel listed below. Responsibilities: Perform tuning of complex DCS systems to improve efficiency and other plant performance parameters and positively affect availability and/or reliability beyond the level of that expected from the plant technical specialist position. Provide advanced technical support for control system administrative functions including patches, upgrades, and...