19 scheduling specialist jobs found

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Office Assistant will support the Nephrology Department at The Lahey Clinic, working fully onsite at our Peabody location. This is a full-time opportunity, Monday through Friday, 8am to 4:30pm. Job Description: Provides administrative support to clinical practices and providers in their clinical practice, academic, research and administrative roles. Facilitates patient care through patient communication and scheduling. The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.     Primary Responsibilities:   Answers and screens telephone calls. Takes accurate messages or directs the call to the appropriate...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to physicians in their clinical practice, academic and research roles. Job Description: Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed. Obtains patient information and materials as needed from referral sources. Prepares patient...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides administrative support for the department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, and providers. Job Description: Essential Responsibilities including but not limited to:  1.    Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.  2.    Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. 3.    Schedules appointments and meetings and maintains calendars and...

Under minimal supervision, the Senior Administrative Specialist provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Senior Administrative Specialist uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Senior Administrative Specialist may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant will join the Cardiology Department at The Lahey Clinic in Burlington, MA as a full time employee. This role will be fully onsite, Monday through Friday, 8am-4:30pm. Job Description: Provides administrative support for the Cardiology Department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, and providers. The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.   Primary Responsibilities:   Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person . Greets and directs...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant will support the Cardiology Department at The Lahey Clinic in Beverly, MA. This is a fully onsite position, Monday through Friday, 8:30am-5pm. Job Description: Provides administrative support for the department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, and providers. Essential Responsibilities including but not limited to:  Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.  Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant will support the Cardiology Department at The Lahey Clinic in Danvers, MA. This is a fully onsite position, Monday through Friday, 8:30am-5pm. Job Description: Provides administrative support for the department. Involves extensive interaction with diverse populations including the public, visitors, patients and families, and providers. Essential Responsibilities including but not limited to:  Answers and screens telephone calls. Takes accurate messages or directs call to appropriate person. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.  Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides administrative support to physicians in their clinical practice, academic and research roles. Busy, multi-specialty practice in Chestnut Hill serving more than 14 specialties is seeking a motivated and dynamic team member to join our growing team. This is an excellent opportunity to work in a fast-paced, collaborative environment dedicated to providing high-quality patient care Job Description: Essential Responsibilities: -Answers and screens telephone calls. -Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. -Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. -Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant II position will support the Rheumatology Department at Beth Israel Deaconess Medical Center in Boston, MA. This is an onsite position, Monday through Friday, either 8am-4:30pm or 8:30am-5:00pm. Job Description: Provides administrative support to physicians in their clinical practice, academic and research roles. Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to physicians in their clinical practice, academic and research roles. Job Description: Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed. Obtains patient information and materials as needed from referral sources. Prepares patient records for...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant II position will support the Front Desk at the Needham Cancer Center, in Needham, MA. This is a fully position, Monday through Friday, 8:30am-5pm. Job Description: Provides administrative support to physicians in their clinical practice, academic and research roles. Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Needham Cancer Center is an integrated center that includes Hematology/Oncology, Radiation Oncology and Specialties.  The Administrative Assistant III is an essential part of the care team, serving as the primary point of contact for patients and our providers. The key responsibilities include managing clinical templates, obtaining referrals and authorizations for visits, assisting with scheduling patients, supporting new patient triage, coordinating patient care with team and some front desk and phone line support.    This is an onsite position in Needham, MA, working Monday through Friday, 8am - 4:30pm. Job Description: Provides administrative support to physicians in their clinical, academic, research and leadership roles. Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to...

This position will start in October 2026. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable...

Generating Facility Administrative Specialist $23.60 - $28.80 | In Person reporting to Cohasset, MN Bring your organizational and communication skills to a role that makes a meaningful impact every day. You'll coordinate key administrative activities, maintain vital records and reports, support operational planning, and help ensure smooth, efficient office and business operations across the organization. What you'll do Under general supervision, perform a variety of analytical and high-level administrative support activities. Enter and ensure that labor hours and expenses are entered into the appropriate systems to pay employees in accordance with current labor contracts and in compliance with Company policy and procedures. Prepare reports (overtime, call-outs, seniority) and vacation/holiday schedules to assist supervisors in the development and planning of personnel work scheduling. Oversee service contracts required to maintain office machines/equipment...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Administrative Assistant III position will support the ENT Department at Beth Israel Deaconess Medical Center in Boston, MA. The schedule will be Monday through Friday, 8:30am - 5pm. This role is 100% onsite. Job Description: Provides administrative support to physicians in their clinical, academic, research and leadership roles. Essential Responsibilities: Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources....

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Medical Secretary provides essential administrative and clerical support to help ensure the smooth, efficient operation of a busy primary care office. This role serves as a key point of contact for patients and supports day‑to‑day office functions by managing front‑desk responsibilities, scheduling, and information flow across the care team. What You’ll Do: --Greet and assist patients in a welcoming, professional manner --Schedule appointments and support patient flow --Manage and maintain patient records with accuracy and care --Coordinate communication between patients, providers, and external healthcare partners Why This Role Matters: The Medical Secretary plays a vital role in maintaining organization, accuracy, and confidentiality of patient information while supporting the overall workflow of the clinical team and helping deliver a positive patient...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Medical Secretary provides administrative and clerical support to ensure efficient operation of the primary care office. This position is responsible for patient reception, appointment scheduling, records management, and coordination of communication between patients, providers, and other healthcare entities. The Medical Secretary plays a key role in maintaining the organization, accuracy, and confidentiality of patient information while supporting the overall workflow of the clinical team. Job Description: Principal Duties and Responsibilities   1.       Greet patients in person and over the phone in a courteous and professional manner 2.       Schedule, confirm, and manage patient appointments using electronic health records (EHR) systems 3.       Register new patients and update existing patient information 4.       Handle...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Medical Secretary provides essential administrative and clerical support to help ensure the smooth, efficient operation of a busy primary care office. This role serves as a key point of contact for patients and supports day‑to‑day office functions by managing front‑desk responsibilities, scheduling, and information flow across the care team. What You’ll Do: --Greet and assist patients in a welcoming, professional manner --Schedule appointments and support patient flow --Manage and maintain patient records with accuracy and care --Coordinate communication between patients, providers, and external healthcare partners Why This Role Matters: The Medical Secretary plays a vital role in maintaining organization, accuracy, and confidentiality of patient information while supporting the overall workflow of the clinical team and helping deliver a positive patient...

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Medical Secretary provides essential administrative and clerical support to help ensure the smooth, efficient operation of a busy primary care office. This role serves as a key point of contact for patients and supports day‑to‑day office functions by managing front‑desk responsibilities, scheduling, and information flow across the care team. What You’ll Do: --Greet and assist patients in a welcoming, professional manner --Schedule appointments and support patient flow --Manage and maintain patient records with accuracy and care --Coordinate communication between patients, providers, and external healthcare partners Why This Role Matters: The Medical Secretary plays a vital role in maintaining organization, accuracy, and confidentiality of patient information while supporting the overall workflow of the clinical team and helping deliver a positive patient...