22 office assistant jobs found

Department : Enterprise Systems Salary : $12.00 per hour Description The IT Enterprise Systems (ES) office is responsible for the development, maintenance, and support of the University's key administrative applications, such as the PeopleSoft Student Records application. The Enterprise Systems group conducts computer programming, troubleshooting, and database administration, as well as application training and user support. Job Duties and Responsibilities • Provides project assistance support • Works closely with the IT ES project managers and ES technical managers • Assists with project-related tasks (update project status reports and project plans with guidance from the Project Manager) • Tracks project action items and completion of essential deliverables; Follows up where needed • Performs administrative duties such as answering phones, scanning, copying documents, meeting scheduling, and note-taking • Performs other job-related duties as assigned Knowledge,...

Department : Mathematics and Statistics Salary : $36,294 - $41,600 Description : Job Summary The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit. Duties Provides general assistance and information to students, faculty, and staff as required Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards Maintains records relating to administrative, financial, and human resources matters Prepares expenditure and personnel documents; assists with budget reconciliations Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments Prepares and distributes communications and...

Summary of Functions The Administrative Assistant II provides intermediate administrative support with increased responsibility for handling department processes, communications, and coordination. This role requires demonstrated administrative skills and the ability to manage multiple priorities. Essential Duties and Responsibilities • Prepare correspondence, reports, and presentations. • Coordinate scheduling of meetings, conference calls, and events. • Maintain department records and databases. • Serve as point of contact for internal staff and external stakeholders. • Support department projects through documentation and tracking. • Assist with expense reporting and purchasing requests. Organizational Relationships • Reports to Department Supervisor or Manager. • Works with department staff, vendors, and clients as needed. Qualifications • High school diploma required; Associate's degree preferred. • 2-4 years of administrative support experience. • Strong...

BWC Terminal Holdings LLC Location Houston, TX Time Type Full time Job Requisition Id R1787 Headquartered in Houston, Texas, BWC Terminals is a premier provider of bulk liquid storage and logistics services to refiners, manufacturers, and distributors of bulk liquids in North America. The Company consists of 22 sites with over twenty million barrels of storage capacity. The BWC Terminals facilities are equipped to store a wide range of petroleum, chemical, renewables, and agricultural products. Additional information about BWC Terminals is available at www.bwcterminals.com. JOB OVERVIEW The Executive Assistant provides high-level administrative support to Senior Management and the Board of Directors, while serving as the primary liaison for employee needs and building management. Additionally, this position oversees day-to-day office operations to ensure an organized, efficient, and positive workplace. This role contributes to strategic leadership support...

Summary: The Front Desk Administrative Assistant is the "Champion of First Impressions", representing STULZ with a professional, charismatic, and friendly demeanor to all callers and visitors. It is essential that this person be reliable, punctual, and schedule time off in advance whenever possible to ensure all duties are covered. Essential Duties and Responsibilities: Gleefully answers incoming calls, determines purpose of call and forwards to appropriate personnel, department, or voicemail Joyfully answers questions about the organization and provides callers with information including but not limited to: address, directions, Sales Representative contact information Enthusiastically welcomes visitors, determines purpose of visit, announces visitors to appropriate personnel, issues visitor badges, and assists prospective candidates with the online employment application process Checks the company voicemail box and transfers messages to appropriate personnel...

This position is Federally Grant Funded Department: Talent Search Salary: $36,294 - $42,645 Job Summary The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit. Duties Provides general assistance and information to students, faculty, and staff as required Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards Maintains records relating to administrative, financial, and human resources matters Prepares expenditure and personnel documents; assists with budget reconciliations Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments Prepares and distributes...

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to 3 to 4 HR executives. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will authoritatively handle schedules, communications, and logistics, while also contributing to team culture, onboarding, and financial oversight. Responsibilities include coordinating meetings, drafting communications, maintaining...

Department : Animal Care Operations Salary : 16.63-18.73 Description : Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers. 1. Coordinating the activities of clerical staff in performing general office duties. 2. Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs). 3. Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets. 4. Coordinating travel arrangements for faculty and/or staff and processing travel...

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long...

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Performs administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure.  Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Charlotte, NC, Chesapeake, VA or Tampa, FL. What you’ll do: Delivers...

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long...

Lutheran Social Services of the South, Inc. dba Upbring Equal Employment Opportunity/M/F/disability/protected veteran status. Receptionist ORR US-TX-Brownsville Job ID: 2025-6899 Type: Regular Full-Time # of Openings: 1 Category: Refugee Resettlement Shelters Upbring Overview At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve.  Every day, we strive to embody our core values:  We are Warriors:  Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.  We are Servants:  We dedicate ourselves to serving others, empowering those around us to thrive.  We are Family:  We work together as a supportive, caring community, creating a sense of belonging and strength.  Joining Upbring means...

Role Overview & Responsibilities Position Summary This position is responsible for the accurate collection, scanning, indexing, and maintenance of medical, dental, and behavioral health records within the Electronic Medical Record (EMR) system. The role supports patient scheduling, documentation management, and customer service to ensure compliance, data integrity, and high-quality patient care. Scope and Impact This role directly supports multiple departments-including Medical, Dental, Behavioral Health, and administrative units-by ensuring the accuracy and accessibility of electronic health records. The position impacts patient care continuity, regulatory compliance (including HIPAA), and clinic workflow efficiency. No budget responsibilities or direct reports. Decision Making Authority Works independently to identify errors in scanning, indexing, documentation, and PHI disclosures and takes appropriate corrective action. Follows established policies and...

Lutheran Social Services of the South, Inc. dba Upbring Equal Employment Opportunity/M/F/disability/protected veteran status. Compliance File Clerk TFC US-TX-El Paso Job ID: 2025-6897 Type: Regular Full-Time # of Openings: 1 Category: Refugee Resettlement Shelters Upbring Overview At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve.  Every day, we strive to embody our core values:   We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion. We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive. We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength. Joining Upbring...

Job Posting Start Date 12-17-2025 Job Posting End Date Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary. Job Summary Summary: The “ Material Coordinator ” will be based in ……. , reporting to …… This role will be In charge of various duties within the material function such as inventory control, material planning and distribution.   Responsibilities: Computes amount of material required to complete job orders. Reviews production schedules and related information and confers with purchasing to define adequacy of raw materials. Requisitions material and establishes sequential...

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long...

Texana Bank National Association Description: Job Summary: To ensure that the duties and responsibilities assigned are carried out in an effective, consistent and cost-efficient manner that will assure the required protection of bank assets; promotes teamwork by leading and/or participating in internal and external bank activities; and ensure compliance with audit and operational regulations and guidelines.   Primary Duties: The main purpose is to provide back up and assistance in all areas of the Deposit Operations Group Process incoming and outgoing wires Learn daily work functions of deposit operations and assist as a backup and relief as needed Handle deposits and balancing of Merchant Capture and Mobile Deposit as needed Maintain confidentiality of customer and bank information Performs other tasks requested by supervisor as they relate to the Bank and its functions. Answer daily phone calls and respond to emails from branch office Assist with gathering...

Wilsonart Position Title: Administrative & Office Manager Description Win at Wilsonart At Wilsonart, we dont just make surfaceswe build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care. Youll be surrounded by teammates who take pride in their work and look out for one another. Youll have the chance to learn, grow and make a real impact. And youll be part of a company that believes winning means helping you succeed at work and in life.Were looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart. Position Overview The Administrative & Office Manager is a key on-site support role responsible for ensuring smooth day-to-day operations across the office. This position oversees administrative functions, coordinates payroll and timekeeping, supports basic human resources processes,...

Junior Estimator - Traffic Signals SAN ANTONIO, TX Staff POSITION SUMMARY The Junior Estimator is an entry-level, administrative-focused role that supports the estimating team by organizing project data, maintaining records, and assisting with bid preparation. This role provides an opportunity to learn and grow within the field of construction estimating while performing critical support tasks that ensure the efficiency and accuracy of the estimating process. YOUR ROLE Organize and maintain estimate folders for bidding projects, ensuring all files are accurate and up-to-date. Assist with data entry and updates to the job costing database, including bills of materials and subcontractor records. Compile and format project information, such as plans, specifications, and bid documents, for use by the estimating team. Assist in preparing proposal packages for bid submissions, including assembling required documentation and ensuring...

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long...