4 administrative fellow jobs found

Job Description: Title: Executive Assistant Location: New York, NY Workstyle : Onsite/ In Office Mars does not sponsor visas for this role. This position is not eligible for relocation benefits We are seeking an exceptional, highly motivated Executive Assistant to deliver comprehensive, high-level administrative partnership to 2-4 senior executive leaders. In this critical role, you will serve as a strategic gatekeeper and operational hub-managing complex calendars, orchestrating global travel, and anticipating business needs before they arise. The ideal candidate operates with unwavering integrity, discretion, and a relentless commitment to excellence . If you thrive in fast-paced environments, excel at navigating ambiguity, and take pride in seamless execution, we invite you to apply What will be your key responsibilities? Executive Support & Strategic Operations Calendar & Priority Management: Strategically manage complex, multi-time-zone...

What You'll Do You will respond to customer inquiries and complaints regarding work orders, shipments, and inventory counts while ensuring prompt and efficient service. You will act as a liaison between customers and internal teams to facilitate account administration, scheduling, and order processing, and provide clerical support including maintaining records and answering phones. Occasional travel by automobile and airplane may be required for business purposes. Essential Functions Respond to customer inquiries and complaints related to work orders, shipments, and inventory counts. Report customer feedback to management for continuous improvement. Serve as a liaison between customers and internal teams for account administration, invoicing, and credit changes. Generate and process paperwork for customer work orders, including special requests, expediting orders, tracking, and maintaining inventory records. Verify computer-generated invoices to ensure proper...

Location: Admin/Scheduling Clerk Full Time Location: Cassadaga, NY, US Requisition ID: 3271 Salary Range: $18.50 To $18.50 Hourly Position Title: Admin/Scheduling Clerk Classification: Non-Exempt Reports To: Career Development Director Position Description Summary Performs a variety of clerical and administrative duties, in compliance with government, corporate, and management directives. Essential Functions 1. Handles routine matters personally and routes non-routine business to appropriate staff, including covering phones and taking messages. 2. Maintains the monthly calendar of activities and appointments. 3. Maintains the correspondence control log, receives incoming and outgoing mail, and provides follow-up on dates for action items. 4. Prepares paperwork for boards and committee meetings; prepares and files agendas and minutes. 5. Performs a variety of clerical and administrative duties. 6. Prepares...

Compliance & Administrative Coordinator Department : Compliance Reports to : Compliance Manager Location : Liverpool, NY Full-Time : A typical work schedule is standard business hours, with the flexibility to handle escalations or support during peak times or special projects. Pay Schedule : Non-exempt gets paid weekly (Non-Exempt): Compensation starts at $40,000–$50,000 annually, depending on experience and qualifications Benefits : Begin the first day after the first two full months of employment. ****The salary range reflects the anticipated compensation for the role and may vary based on several factors, including experience, education, specific skill sets, tenure, and overall fit. We value each person’s contributions and understand that every role has unique requirements that influence compensation; however, different roles may require different levels of expertise and qualifications, which can affect compensation....