8 administration jobs found

Receptionist / Administrative Assistant (HOA & CDD Operations) Position Summary The Receptionist/Administrative Assistant serves as the first point of contact for residents, clients, vendors, and guests, and provides essential administrative support for Homeowners Associations (HOAs) and Community Development Districts (CDDs). This dual-role position requires strong customer service skills, attention to detail, and proficiency with Microsoft Office tools to support daily office operations. Key Responsibilities Front Desk & Customer Service Greet all residents, clients, vendors, and visitors in a professional and welcoming manner. Offer accommodations and assistance to guests as needed. Answer all incoming office phone calls and route calls to the appropriate party accurately and promptly. Maintain a positive, service-oriented atmosphere at the front desk. Community & Amenities Administration Manage clubhouse reservations, including...

Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity. We believe in career development and empowering our employees.NeoGenomics is looking for an Accounts Payable Processor who wants to continue to learn in order to allow our company to grow. This position is a remote role for someone based in the EST time zone . Now that you know what we're looking for in talent, let us tell you why you'd want to work at NeoGenomics:As an employer, we promise to provide you with a purpose driven mission in which you have the opportunity to save lives by improving patient care through the exceptional work you perform. Together, we will become the world's leading cancer reference laboratory. Position Summary: The primary goal of the Accounts Payable Processor...

McShea Contracting Position Summary: The Shop Admin provides essential administrative and operational support to the Shop Department. This role ensures accurate processing of work orders, management of preventive maintenance (PM) records, purchase order tracking, and vendor invoicing. The Shop Admin will maintain inventory integrity, support compliance with internal processes, and contribute to the overall efficiency of shop operations. Key Responsibilities: Process and log work orders (non-PM work) into Managers Plus. Add parts and labor for preventive maintenance (PM) activities. Track and monitor PM schedules to ensure timely completion. Assign and track purchase orders (POs). Perform regular inventory counts and maintain accurate records. File and maintain shop-related documentation. Enter invoices into Vista AP Batch for processing. Assign scheduled PMs as directed. Code and reconcile credit card payments in PNC....

Summary of Functions The Senior Administrative Assistant performs advanced administrative duties, often independently managing departmental support functions. This role requires discretion, problem-solving, and the ability to support leadership with complex tasks and confidential information. Essential Duties and Responsibilities • Draft and edit correspondence, reports, and policies. • Coordinate travel arrangements, meeting logistics, and calendars for leadership. • Maintain confidential files and records. • Assist in preparing budgets, tracking expenses, and financial reports. • Provide project support including research and presentation preparation. • Act as liaison with internal departments and external partners. Organizational Relationships • Reports to Department Manager or Director. • Supports department leadership and staff. • Interacts with external stakeholders. Qualifications • Associate's degree required; Bachelor's degree preferred. • 4-6 years of...

Full Time Administrative Assistant needed at Jefferson Center - a senior living community located in Sarasota. This position provides support to the community Administrator with specific responsibility for preparation of project requests, proposals, licensure renewal, rents and subsidies and other special projects as assigned. Provides secretarial support as required. EDUCATION: High school diploma or general education degree (GED); and three months related experience and/or training; or equivalent combination of education and experience. EXPERIENCE: General business experience and the ability to work with people in all types of situations. Proficient secretarial and communications skills including expertise in word processing. An understanding and sensitivity of the confidential nature of material EOE/DFWP "WE HONOR THOSE WHO HAVE SERVED" Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal...

Description Job Summary Works under the supervision of the Clinical Coordinator and Manager of the department to perform general secretarial duties. Receives and relays clear and accurate communications, assists in coordination of patient flow during the shift, completes computer data entry, acts as a receptionist, and processes physician orders. Job Specific Duties Serves as an inter-departmental communication liaison by facilitating communication with physicians, patients and families. Handles all incoming phone calls and walk-ins in an efficient manner.  Maintains phone sign in/out log. Maintains a consult log (not limited to physician, social work, psychologist, respiratory etc.)  to verify call information. Follows up with calls and correspondence. Assists staff with patient requests and needs. Performs tasks appropriately and timely during medical code activation, trauma activation, or code orange. Provides typing, filing, photocopying and...

Description Job Summary Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment.  Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties CEO Support: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly...

Jefferson Center is seeking to fill a part-time Desk Clerk position at our senior living community in Sarasota, FL. This position is primarily responsible for overseeing the front desk and reception area for this residential building and monitoring the public address and emergency alerting system. The schedule is Saturday and Sunday, 8am-4pm. There may be flexibility to work additional shifts at various time periods. EOE, DFWP- We honor those who serve Essential Functions: • Answers phone and greet/directs visitors. • Updates spreadsheets, databases and prepares documents for Administrator. • Prepares the call-out report. • Alerts Administrator to any unusual activity. • Follows and enforces general guidelines of community. Minimum qualifications include a high school diploma or general education degree (GED); and three months related experience and/ or training; or an equivalent combination of education and experience. Pay starting at $15/hr EOE, DFWP- We honor those...