Accounts Payable Technician

About Company:

About the Role:

The Accounts Payable Technician plays a critical role in maintaining the financial integrity and operational efficiency of healthcare organizations by managing and processing all outgoing payments accurately and timely. This position ensures that all vendor invoices, expense reports, and purchase orders are reviewed, verified, and entered into the accounting system in compliance with company policies and regulatory requirements. The technician collaborates closely with internal departments and external vendors to resolve discrepancies, answer inquiries, and maintain positive working relationships. By meticulously tracking payment schedules and maintaining detailed records, the role supports the organization's cash flow management and financial reporting accuracy. Ultimately, the Accounts Payable Technician contributes to the smooth financial operations that enable healthcare providers to focus on delivering quality patient care.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of experience in accounts payable or a similar financial role, preferably within the healthcare or social assistance industry.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong understanding of accounts payable processes, invoice processing, and payment reconciliation.
• Excellent attention to detail and organizational skills to manage multiple tasks and deadlines.

Preferred Qualifications:

• Experience working with healthcare financial systems and knowledge of healthcare billing and reimbursement processes.
• Familiarity with regulatory requirements affecting healthcare financial transactions, such as HIPAA and IRS guidelines.
• Certification such as Certified Accounts Payable Professional (CAPP) or similar credentials.
• Demonstrated ability to work collaboratively in a team environment and communicate effectively with diverse stakeholders.
• Experience with electronic payment systems and automated accounts payable solutions.

Responsibilities:

• Review, verify, and process vendor invoices and expense reports for payment in accordance with company policies and healthcare industry regulations.
• Match purchase orders, invoices, and payment requests to ensure accuracy and resolve any discrepancies or issues promptly.
• Maintain accurate and organized accounts payable records, including data entry into accounting software and filing of documentation.
• Communicate effectively with vendors and internal departments to address payment inquiries, resolve disputes, and ensure timely payments.
• Assist with month-end and year-end closing processes by preparing accounts payable reports and reconciling statements.
• Support audits by providing necessary documentation and responding to auditor inquiries related to accounts payable transactions.
• Continuously identify opportunities to improve accounts payable processes and ensure compliance with healthcare financial standards.

Skills:

The required skills enable the Accounts Payable Technician to accurately process and manage financial transactions daily, ensuring compliance with healthcare industry standards. Proficiency in accounting software and Excel is essential for entering data, generating reports, and reconciling accounts efficiently. Strong organizational and communication skills facilitate effective coordination with vendors and internal teams to resolve payment issues and maintain positive relationships. Attention to detail is critical in verifying invoice accuracy and preventing errors that could impact financial reporting. Preferred skills, such as knowledge of healthcare regulations and experience with automated payment systems, enhance the technician’s ability to navigate the complexities of healthcare finance and contribute to process improvements.

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