Part-Time Bookkeeper
Part-Time| Approximately 1-2 Days/Month as needed | $27/Hour | Reports to: Library Director
About the Position
Leonia Public Library is seeking a detail-oriented and experienced Part-Time Bookkeeper to manage the financial recordkeeping functions of the library. This is a limited-hour position approximately 6 - 12 hrs, spread across roughly two days with a flexible schedule coordinated with the Library Director based on library need. Additional hours may occasionally be required during audit periods or year-end reporting.
Working under the supervision of the Library Director, the Bookkeeper is responsible for maintaining accurate, organized financial records and preparing reports for both the Director and the Board of Trustees meetings. This role requires someone who can work independently, meet strict deadlines with minimal oversight, and handle confidential financial information with discretion.
Primary Responsibilities
• Manage accounts payable and receivable, including creating vendor profiles, purchase orders, and vouchers; monitor accounts and process fund transfers as needed.
• Process and record all incoming invoices, ensuring accurate payment documentation and timely follow-through.
• Record incoming cash, fines, fees, and donations; process daily cash receipts and prepare bank deposits; reconcile cash accounts to bank statements for the Director’s review.
• Prepare and submit monthly financial reports; review with the Board Treasurer and Library Director.
• Prepare year-end financials for the Library and coordinate audit preparation materials; work directly with the auditor and/or their representatives during the annual audit.
• Maintain accurate records of vendor contact information and tax ID numbers.
• Maintain accurate records of grant awards, private donations, and donor acknowledgment correspondence.
• Manage Library-to-Library billing cycles; maintain awareness of BCCLS billing schedules and procedures.
• Coordinate with library staff and the Director on purchasing activities; maintain a library supply inventory and ensure supplies are ordered and paid for on time; check the Library mailbox at Borough Hall as needed.
• Assist the Library Director with the annual New Jersey State Library Per Capita Aid Application and ensure compliance with NJ State regulations for purchasing and record retention.
• Maintain general library office files in accordance with the Library’s records retention policy.
• Perform other financial and administrative duties as assigned by the Library Director.
Required Qualifications
• Strong, hands-on proficiency with QuickBooks Online is required. Candidates without prior QBO experience will not be considered for this position.
• Proficiency in Microsoft Word and Excel; familiarity with Google Workspace (Docs, Sheets, Drive).
• Meticulous attention to detail and a strong commitment to accuracy in financial recordkeeping.
• Ability to learn and apply money-handling procedures; ability to coordinate and prioritize tasks to meet strict monthly and annual deadlines.
• Excellent oral and written communication skills, including strong grammar and proofreading skills.
• Ability to work independently and manage multiple responsibilities with minimal oversight.
• Strict adherence to confidentiality and privacy standards regarding financial and personnel records.
Preferred Qualifications
• Prior experience as a bookkeeper in a BCCLS public library, NJ public library or municipal environment.
• Familiarity with New Jersey public library financial reporting requirements and municipal purchasing regulations.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
Position Details
This is a part-time, non-benefited, non-union position. Hours are flexible and scheduled in coordination with the Library Director based on library needs. The selected candidate must successfully complete a six-month probationary period. Candidates must be residents of the State of New Jersey, or become residents within one year of their date of hire.
How to Apply
Interested candidates should submit a cover letter and resume as a PDF to:
Michelle Malone, Library Director
malone@leonia.bccls.org
Applications will be reviewed on a rolling basis until the position is filled.
The Leonia Public Library is an Equal Opportunity Employer.