General Responsibilities
- Participates in the preparation of information relayed to the Library Board of Trustees
- Acts as a liaison between Town Hall and the Library for purchasing, check requests, work orders and questions on procedures
- Attends suitable meetings and workshops to enhance library services and personal performance
- Travels to Town Hall for mailings, deposits, payroll checks and interoffice paperwork
Financial Responsibilities
- Reviews with Library Directory any questions or concerns regarding accounts payable, donations and other financial issues
- Tracks and monitors income and expenses
- Sends monthly spreadsheet to tax collector for review and corrections if necessary
- Prepares purchase orders and vouchers
- Prepares monthly budget statements and voucher lists for the Library Board of Trustees
- Maintains the cash box and calculates/posts monies daily
- Takes bank deposits to Town Hall
- Participates actively in the annual audit process
- Keeps current on purchasing and contract laws and regulations
- Works with the auditor and township CFO to ensure all financial issues are handled properly
- Tracks donations and apprises Director of receipt of them
- Coordinates the invoices, other associated paperwork and payment for programming
- Empties the copier cash, records receipt and takes to bank
- Performs duties as a back-up to payroll process
Purchasing Responsibilities
- Tracks and orders supplies for all departments
- Receives deliveries from vendors, checks packing slips and directs to appropriate department
- Keeps current on approved vendors
- Maintains records of orders placed and received
- Coordinates with Town Hall the registration of new vendors
- Keeps up-to-date on changes within the Town Hall requisition portal
Facility and Equipment Responsibilities
- Maintains office machines and keeps track of maintenance contracts
- Makes calls for services needed for facility and equipment maintenance
Special Projects
- Manages our Museum Pass Program
Schedule - Some flexibility
Reports to: the Library Director
Please apply by email. No phone calls.