Hillside Public Library is seeking a detail-oriented part-time Bookkeeper/Administrative Assistant. This position is responsible for all financial record keeping, vendor relations, purchase orders, cash tally reconciliation, bank deposit reconciliation, monthly preparation of Board Meeting financial reports, Board Meeting minutes recording and preparation, payment of bills, supply inventory, payroll and paid time off record keeping, and other duties as required under the direction of the Library Director.
Responsibilities Include:
Bookkeeping
Posting and journalizing of invoices
General ledger posting
Balance sheet and general ledger reconciliation
Journal entries
Cash flow monitoring
Ongoing year-end financial forecasting
Vendor payables and receivables management
Assist with preparation for annual audits
Payroll/Benefits Administration Support
Payroll preparation and execution
Employee enrollment, change and termination
Health plan and insurance maintenance
Pension reporting
Tracking employee leave balances
Office Administration
Monitoring and maintaining office supplies
Tracking and maintaining internal systems and supports
Board of Trustees Support
Recording and preparing minutes for Board of Trustees
Sending regular reminders and updates to board members at the direction of the Library Director
MINIMUM QUALIFICATIONS:
Knowledge of bookkeeping principles
High-school diploma with at least 2 years bookkeeping experience; or Bachelors degree in related fields
Fluency in Quickbooks, word processing and spreadsheet software applications
The ability to effectively communicate and work as part of a team.
Strong candidates will have excellent bookkeeping skills; a keen eye for detail matched with perspective on the big picture; the perspective and experience to anticipate organizational needs; the ability to set priorities and meet deadlines; and the disposition to thrive in a highly collaborative, friendly, small team environment.
SCHEDULE: 15 hours per week on-site, flexible scheduling during Library’s open hours. At least 1 evening/month for Board Meetings.
BENEFITS: Paid holiday and sick leave; participation in Defined Contribution Retirement Plan - DCRP, contributing a minimum of 5.5% of their gross salary, with an employer contribution of 3%.
REPORTS TO: This position reports directly to the Library Director.