ABOUT THE JOB: The Accounts Payable Specialist is responsible for processing high volume invoicing for NWPX Geneva
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
- Review and sort all invoices for appropriate documentation and approval prior to payment.
- Match invoices to purchase orders, review invoices for discrepancies, research and correct discrepancies, and implement solutions.
- Provides support on complex AP issues, (i.e. invoice reversals, corrections, complex PO corrections and other duties as assigned.
- Assist in reconciling supplier statements
- Assist Accounting Manager in compiling data for AP Metrics
- Reconcile vendor statements, set up new vendors and maintain vendor files in the accounting system
- Process and prioritize check requests as they arise
- Reconcile and code company credit card statements monthly
- Research unpaid invoices and statements from vendors
- Research and void outstanding checks
- Communicate and respond to all vendor inquiries
- File AP documents and invoices
- Assist W-9 and 1099 maintenance
- Maintain files and documentation accurately, in accordance with company policy and accounting practices
- Provide support to the accounting team by assisting with various accounting projects as needed
- Comply with all NWPX Geneva policies, procedures, and guidelines
- Regular, reliable and predictable attendance is necessary in order to perform the essential functions of this position.
KNOWLEDGE, SKILLS, ABILITIES:
- Experience in high volume processing requited, preferably in the manufacturing industry
- Experience in a multi-operation system or production control environment preferred
- Pcard experience preferred
- Proficient in Microsoft Office
- Excellent verbal and written communication skills
- Able to read, write and speak in English language
- Strong administrative and organizational skills with an attention to detail
- Ability to solve problems with little guidance
- Deadline oriented
- Ability to work effectively as a team member, establish and maintain cooperative working relationships
- Ability to self-manage and multitask
- Ability to learn new programs
- Possess a positive attitude and a strong work ethic
EDUCATION/EXPERIENCE:
- Associate’s degree from an accredited college preferred but not required
- 3-5 years related experience required
- Experience working in Manufacturing or construction industry preferred
SUPERVISION RECEIVED
- Close Supervision: The incumbent is assigned duties according to specified procedures and receives detailed instructions. Work is checked frequently
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
Project timelines and work volume / deadlines may often require working outside of standard office hours, weekend, or evening work. Regular, reliable and predictable attendance is necessary to perform the essential functions of this position.
Physical Requirements
The physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Project timelines and work volume / deadlines may often require working outside of standard office hours, weekend, or evening work.
Regular, reliable and predictable attendance is necessary in order to perform the essential functions of this position.
Physical Activity
Over 2/3 of the time
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- Standing/Sit: Remaining upright in a stationary position, particularly for sustained periods.
- Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling to complete computer work.
Up to 2/3 of the time:
-
- Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to others accurately.
- Communicating: Expressing or exchanging ideas and information accurately, in written or diagram form.
- Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers such as typing on a keyboard
- Walking: Moving about to accomplish tasks, particularly for long distances or moving from one work site to another
- Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
Less than 1/3 of the time:
-
- Reaching: Grabbing things from a distance above or from the side.
Physical Requirements
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- Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly lifting, carrying, pushing, pulling or otherwise moving objects, including the human body
Visual Acuity
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- The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and visual inspection involving small defects at distances close to the eyes.
- For up to 2/3 of the amount of time, the worker is required to have close vision (clear vision at 20 inches or less).
- For less than 1/3 of the amount of time, the worker is required to have color vision (ability to identify and distinguish colors).
Weather Conditions
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- The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work)
Noise Levels
Over 2/3 of the time
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- Quiet conditions (examples: library, private office)
- Moderate noise (examples: business office with computers and printers, light traffic)
Less than 1/3 of the time:
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- Loud noise (examples: manufacturing departments, large forklifts)