Job Description
This position is responsible for financial analysis, budget projections, and fiscal/grant resource management within the College of Artificial Intelligence, Cybersecurity, and Computing. The Fiscal & Business Analyst II monitors grant and contract expenditures to ensure compliance with funding agency regulations and USF policies and procedures.
The role oversees various accounts, including Education & General (E&G), Startups, Grants/Contracts/Post-Award, USF Foundation, Research Foundation, Rebate Accounts, and Auxiliary Accounts, ensuring accuracy and resolving discrepancies. As the primary liaison between faculty Principal Investigators (PIs), researchers, and Research Financial Management, this position supports developing, reviewing, and administering grants and contracts. Additionally, it manages grant closeouts and post-award duties for assigned faculty while providing financial support for other departmental matters.
This position requires daily engagement with college faculty, staff, and students and frequent collaboration with various university departments, including Purchasing, Business and Finance Services, Human Resources, Finance and Accounting, the Division of Sponsored Research (DSR), Business and Financial Administration (BFA), the University Controller's Office (UCO), and Travel, to ensure efficient financial operations and compliance.
Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF's Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting-edge research and educating 3,000+ bachelor's, master's, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering. The college emphasizes industry-relevant education and experiential learning to prepare students for real-world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university. Minimum Requirements
This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 2-4 years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or five years fiscal related work experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Requirements:
At least three years of experience in grant development or sponsored research administration within a university or research setting. Proven ability to deliver presentations and collaborate effectively with faculty daily. Proficient in using Fastlane and Grants.gov. Advanced expertise in Microsoft Office suite, with strong skills in data compilation and statistical analysis.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
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Equal Employment Opportunity
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The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.Overseas the fiscal management of grants and contract awards, ensuring compliance with sponsor requirements and USF policies. Responsibilities include reviewing invoicing and accounts receivable, monitoring payments, releasing budgets, and generating budget reports in accordance with contractual obligations. Conducts daily monitoring of budgets and expenses to ensure alignment with awarded contract terms. Engage regularly with interdepartmental staff and external offices at USF to resolve budget and expense-related issues. Collaborate closely with assigned faculty principal investigators (PIs) to maintain fiscal compliance with grant and contract agreements. This position supports the College of Artificial Intelligence, Cybersecurity, and Computing and manages various funding sources, including Education & General (E&G), Startups, Grants/Contracts/Post-Award, USF Foundation, Research Foundation, Rebate Accounts, and Auxiliary Accounts.
Compile and analyze financial data to support the preparation of reports, statements, and Excel spreadsheets that track financial activities for active accounts, including grants, contracts, and Education & General (E&G) funds for assigned faculty PIs. Monitor daily expenditures to prevent overspending and ensure compliance with budgetary constraints. Interpret and apply grant and contract sponsor regulations and policies. Assist PIs in preparing essential grant-related documents, such as No-Cost Extensions, Grant Budget Releases, and Grant Underwrites in Bulls iResearch.
Provide guidance to faculty PIs on purchasing, payroll, and travel procedures related to their grants, overhead, and foundation accounts. Review and approve charges to funding sources, ensuring compliance with financial policies while identifying the most cost-effective and efficient procurement methods. Initiate budget transfer requests as needed and collaborate with relevant USF offices and sponsor agencies to ensure accuracy and timely processing.
Manage the entry and monitoring of pay distribution for employees working on contracts and grants, ensuring accuracy and compliance with funding requirements. Conduct RSA checks and validate payroll accounts to confirm the proper allocation of funds. Verify payroll certifications and expenditures against internal records, identifying and correcting discrepancies as needed. Process payroll expenditure transfers when necessary. Review, unlock, and modify Personnel Effort Reporting Tool (PERT) certification forms for faculty, staff, and OPS employees contributing effort to federal awards. Ensure timely approval by notifying certifiers and monitoring compliance with submission deadlines.
Engage daily with college faculty, staff, and students to provide support and address financial and administrative needs. Maintain frequent communication with various university departments, including Purchasing, Business and Finance Services, Human Resources, Finance & Accounting, Division of Sponsored Research (DSR), Research Financial Management (RFM), University Controller's Office (UCO), and Travel, to facilitate seamless operations and ensure compliance with institutional policies.
Performs other duties as assigned