Credit Assistant

Summary: Research and prepare worksheets used in the collection and resolution of large

National and Regional accounts.  Customer account collections on smaller accounts.  Assist Credit Manager in related duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Research and prepare worksheets including disputed items, deductions, and skipped invoices. The worksheets will be used to resolve and collect past due items on customer accounts.  
• Keeps record or file, and sends letters or confers with customers having delinquent accounts to make payment.
• Orders credit reports and credit information as directed.
• Provides invoice copies, proof of delivery, check copies, and other documents as requested.
• Maintains filing for assigned territory.
• Accepts payment on accounts, as needed.
• Provide backup as necessary, for the processing of faxed checks, new account processing, and legal accounts.
• Maintains working relationships with operating personnel of other departments, primarily for the purpose of giving and obtaining information and working jointly on customer problems.
• Answers phone calls and overflow calls from the Credit Manager, and assists field personnel and customers.
• Prepares reports and updates for National and Regional Accounts as requested.
• Handles C.O.D. accounts with open items.

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: 

High School diploma and one year’s accounts receivable or credit department experience or equivalent combination of education and experience.  College Degree preferred.

Language Ability: 

Ability to read, analyze, and interpret general business periodicals, and credit journals.  Ability to write reports, business correspondence.  Ability to effectively present information and respond to questions from managers and customers.

Math Ability: 

Ability to calculate figures and amounts such as discounts, interest, percentages.

Reasoning Ability: 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: 

Word processing, Excel Spreadsheets, E-mail, imaging system and Client Server based technology. PeopleSoft software helpful.

Supervisory Responsibilities: 

This job has no supervisory responsibilities. 

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The noise level in the environment is low to moderate.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job the employee is regularly required to sit; use hands to finger and handle or feel and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand. 

The employee is occasionally required to lift up to 10 pounds. The vision requirements include: close vision, distance vision, peripheral vision and ability to adjust focus.