Job Description
The Riverside County Sheriff's Department is accepting applications for a Sheriff Court Services Assistant I/II position for Court Services in Riverside. The incumbent will be responsible for performing specialized civil legal clerical support. Tasks include, but are not limited to the following:
Sheriff's Court Services Assistant I is the entry level classification in the Sheriff's Court Services Assistant series and reports to a supervisory or manager level position. Incumbents are responsible for learning legal terminology and to prepare, examine and process legal documents in support of Sheriff's Court Services, utilizing journey level clerical skills and limited application of specialized civil legal procedures and processes.
The Sheriff's Court Services Assistant I is a natural progression underfill for the Sheriff's Court Services Assistant II classification. Incumbents are expected to progress to the Sheriff's Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.
The Sheriff's Court Services Assistant II is the journey-level classification in the series. Incumbents hired into the Sheriff's Court Services Assistant I position are expected to progress to the Sheriff's Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.
Seeking applicants with experience working with court documents and legal clerical experience.
The level at which the position will be filled is at the discretion of the department.
Based on the number of applications received, this posting may close without notice.
Meet the Team! The law enforcement professionals of the Riverside County Sheriff's Department , with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Department is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.
Who May Apply
This recruitment is open to all. Sheriff Court Services Assistant I
• In a learning capacity, process legal documents and records through the Sheriff's Court Services process based on established procedure or special instructions in case files from the courts, judges, or attorneys; examine documents for conformance with established rules, standards and/or legal requirements.
• Provide the public, litigants, law enforcement officials, and/or other employees' procedural and case information, which requires distinguishing among and consideration of sensitive, protected and public information and requires understanding or interpretation/explanation of legal documents (e.g., subpoenas, evictions, earnings withholding orders, legal/court procedures, or specific file notations regarding case/processing and status).
• Track documents for civil procedures such as evictions, bankruptcies, small claims, summons and complaints, civil and criminal subpoenas, restraining orders, and earnings withholding orders through the civil process for case file building by obtaining signatures and attaching required addenda, ensuring validity and adherence to statutory time limits, answering questions and explaining civil code procedures to litigants and their attorneys.
• Based on court judgments, maintain records for levies on judgment debtor's/defendant's bank accounts, wages or vehicles; process accounts receivable, stock certificates and real properties; prepare and/or process public notices of sale, bids for sales, notices of attachments, notices of levy, release of levy, notices of modification and termination, notices of bankruptcy, claims of exemptions, opposition to claims, and third party claims to comply with court, litigant or attorney instruction.
• Compare plaintiffs' and court's documentation to civil code for consistency before execution; disburse monies after prescribed periods; return writs to court after appropriate documentation showing completion of instruction.
• Prepare correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department.
• Make notations to case files and draw the attention of the attorney or litigant to case or procedural detail.
• Maintain case status information and contact with interested parties; notify litigants and/or other involved parties of case disposition.
• Maintain reference materials, records systems, status logs, and/or workload statistics; sort and store information based on alpha, numeric, content or other classification method; search for and retrieve information stored in manual and/or automated systems; purge files in accordance with established procedure.
Sheriff Court Services Assistant II
• Independently processes legal documents and records through the Sheriff's Court Services process based on established procedure or special instructions in case files from the courts, judges, or attorneys; examines documents for conformance with established rules, standards and/or legal requirements.
• Gives the public, litigants, law enforcement officials and/or other employees procedural and case information which requires distinguishing among, and consideration of, sensitive, protected, and public information and requires understanding or interpretation/explanation of legal documents (e.g., subpoenas, evictions, earnings withholding orders), legal/court procedures or specific file notations regarding case/processing and status.
• Tracks documents for civil procedures such as evictions, bankruptcies, small claims, summons and complaints, civil and criminal subpoenas, restraining orders, and earnings withholding orders through the civil process for case file building by obtaining signatures, and attaching required addenda, ensuring validity and adherence to statutory time limits, answering questions and explaining civil code procedures to litigants and their attorneys.
• Based on court judgments: maintains records for levies on judgement debtor's/defendant's bank accounts; wages vehicles; processes accounts receivable, stock certificates, and real properties; prepares and/or processes public notices of sale, bids for sales, notices of attachments, notices of levy, release of levy, notices of modification and termination, notices of bankruptcy, claims of exemptions, opposition to claims, and third party claims to comply with court, litigant, or attorney instruction.
• Compares plaintiffs' and court's documentation to civil code for consistency before execution; disburses monies after prescribed periods; returns writs to court after appropriate documentation showing completion of instruction.
• Prepares correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department.
• Makes notations to case files and draws the attention of the attorney or litigant to case or procedural detail.
• Maintains case status information and contact with interested parties; notifies litigants and/or other involved parties of case disposition.
• Maintains reference materials, records systems, status logs and/or workload statistics; sorts and stores information based on alpha, numeric, content or other classification method; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure. Sheriff Court Services Assistant I
OPTION I
Experience: One year of clerical experience.
OPTION II
Education: Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education or a closely related field to the assignment.
OPTION III
Education: Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely related field to the assignment.
Other Requirements
License: Possession of a valid California Driver's License is required.
**Proof of education must be uploaded with application**
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Knowledge of: General office practices and procedures; clerical work methods and techniques.
Ability to: Learn to perform specialized clerical work in support of civil legal processes; learn and apply legal procedure specifics to assignment; evaluate unusual circumstances and resolve through the application of standard procedures; search for and retrieve information from manual and automated systems; prepare standard legal documents; research case status or legal procedure; prioritize own work; read and understand technical information; establish and maintain cooperative working relationships; understand and follow verbal and written directions; work under pressure and meet short deadlines; communicate effectively with people of diverse socioeconomic backgrounds and temperaments; demonstrate tact and diplomacy; maintain accurate records and document actions taken; compare names and numbers accurately; maintain confidentiality of information.
Sheriff Court Services Assistant II
Experience: Six months of experience as a Sheriff's Court Services Assistant I in Riverside County or equivalent court experience.
Other Requirements
License: Possession of a valid California Driver's License is required.
Knowledge of: Forms, records and document processing procedures and civil legal terminology; general clerical and technical resource materials and information sources; public information and contact techniques; the structure and functions of law enforcement and judicial system; department services and operations; office procedures; automated systems used in information storage and document preparation; interrelationship of public legal services and functions; methods of recording, researching and compiling information; document preparation.
Ability to: Examine documents for completeness, sufficiency and conformity; process documents according to established procedures; understand legal terminology and file notations; maintain currency with changes in civil legal procedures affecting work; read and apply laws, regulations and procedures; refer the public to services provided by other units, departments and/or agencies; research regulations, procedures and/or technical reference materials; organize and prioritize work assignments; perform civil legal clerical work independently. Contact For more information regarding the position, please contact the recruiter Joe Olivares at 951-955-9554 or via email at jomendoz@rivco.org .
- Preparing, processing, and tracking legal documents for numerous civil legal actions.
- Providing procedural and case information to the public, litigants, law enforcement officials, and/or other employees.
- Receiving, examining, filing, and maintaining legal documents.
- Processing claims, invoices, purchase orders, payments, and warrants.
Sheriff's Court Services Assistant I is the entry level classification in the Sheriff's Court Services Assistant series and reports to a supervisory or manager level position. Incumbents are responsible for learning legal terminology and to prepare, examine and process legal documents in support of Sheriff's Court Services, utilizing journey level clerical skills and limited application of specialized civil legal procedures and processes.
The Sheriff's Court Services Assistant I is a natural progression underfill for the Sheriff's Court Services Assistant II classification. Incumbents are expected to progress to the Sheriff's Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.
The Sheriff's Court Services Assistant II is the journey-level classification in the series. Incumbents hired into the Sheriff's Court Services Assistant I position are expected to progress to the Sheriff's Court Services Assistant II after satisfactory job performance and meeting the minimum qualifications.
Seeking applicants with experience working with court documents and legal clerical experience.
The level at which the position will be filled is at the discretion of the department.
Based on the number of applications received, this posting may close without notice.
- This classification's rate of pay will be set in accordance with California Senate Bill 525 requirements for applicable departments.
Meet the Team! The law enforcement professionals of the Riverside County Sheriff's Department , with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Department is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.
Who May Apply
This recruitment is open to all. Sheriff Court Services Assistant I
• In a learning capacity, process legal documents and records through the Sheriff's Court Services process based on established procedure or special instructions in case files from the courts, judges, or attorneys; examine documents for conformance with established rules, standards and/or legal requirements.
• Provide the public, litigants, law enforcement officials, and/or other employees' procedural and case information, which requires distinguishing among and consideration of sensitive, protected and public information and requires understanding or interpretation/explanation of legal documents (e.g., subpoenas, evictions, earnings withholding orders, legal/court procedures, or specific file notations regarding case/processing and status).
• Track documents for civil procedures such as evictions, bankruptcies, small claims, summons and complaints, civil and criminal subpoenas, restraining orders, and earnings withholding orders through the civil process for case file building by obtaining signatures and attaching required addenda, ensuring validity and adherence to statutory time limits, answering questions and explaining civil code procedures to litigants and their attorneys.
• Based on court judgments, maintain records for levies on judgment debtor's/defendant's bank accounts, wages or vehicles; process accounts receivable, stock certificates and real properties; prepare and/or process public notices of sale, bids for sales, notices of attachments, notices of levy, release of levy, notices of modification and termination, notices of bankruptcy, claims of exemptions, opposition to claims, and third party claims to comply with court, litigant or attorney instruction.
• Compare plaintiffs' and court's documentation to civil code for consistency before execution; disburse monies after prescribed periods; return writs to court after appropriate documentation showing completion of instruction.
• Prepare correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department.
• Make notations to case files and draw the attention of the attorney or litigant to case or procedural detail.
• Maintain case status information and contact with interested parties; notify litigants and/or other involved parties of case disposition.
• Maintain reference materials, records systems, status logs, and/or workload statistics; sort and store information based on alpha, numeric, content or other classification method; search for and retrieve information stored in manual and/or automated systems; purge files in accordance with established procedure.
Sheriff Court Services Assistant II
• Independently processes legal documents and records through the Sheriff's Court Services process based on established procedure or special instructions in case files from the courts, judges, or attorneys; examines documents for conformance with established rules, standards and/or legal requirements.
• Gives the public, litigants, law enforcement officials and/or other employees procedural and case information which requires distinguishing among, and consideration of, sensitive, protected, and public information and requires understanding or interpretation/explanation of legal documents (e.g., subpoenas, evictions, earnings withholding orders), legal/court procedures or specific file notations regarding case/processing and status.
• Tracks documents for civil procedures such as evictions, bankruptcies, small claims, summons and complaints, civil and criminal subpoenas, restraining orders, and earnings withholding orders through the civil process for case file building by obtaining signatures, and attaching required addenda, ensuring validity and adherence to statutory time limits, answering questions and explaining civil code procedures to litigants and their attorneys.
• Based on court judgments: maintains records for levies on judgement debtor's/defendant's bank accounts; wages vehicles; processes accounts receivable, stock certificates, and real properties; prepares and/or processes public notices of sale, bids for sales, notices of attachments, notices of levy, release of levy, notices of modification and termination, notices of bankruptcy, claims of exemptions, opposition to claims, and third party claims to comply with court, litigant, or attorney instruction.
• Compares plaintiffs' and court's documentation to civil code for consistency before execution; disburses monies after prescribed periods; returns writs to court after appropriate documentation showing completion of instruction.
• Prepares correspondence and/or legal forms and documents in compliance with written procedural guidelines set forth by the department.
• Makes notations to case files and draws the attention of the attorney or litigant to case or procedural detail.
• Maintains case status information and contact with interested parties; notifies litigants and/or other involved parties of case disposition.
• Maintains reference materials, records systems, status logs and/or workload statistics; sorts and stores information based on alpha, numeric, content or other classification method; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure. Sheriff Court Services Assistant I
OPTION I
Experience: One year of clerical experience.
OPTION II
Education: Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, office practices, business education or a closely related field to the assignment.
OPTION III
Education: Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely related field to the assignment.
Other Requirements
License: Possession of a valid California Driver's License is required.
**Proof of education must be uploaded with application**
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Knowledge of: General office practices and procedures; clerical work methods and techniques.
Ability to: Learn to perform specialized clerical work in support of civil legal processes; learn and apply legal procedure specifics to assignment; evaluate unusual circumstances and resolve through the application of standard procedures; search for and retrieve information from manual and automated systems; prepare standard legal documents; research case status or legal procedure; prioritize own work; read and understand technical information; establish and maintain cooperative working relationships; understand and follow verbal and written directions; work under pressure and meet short deadlines; communicate effectively with people of diverse socioeconomic backgrounds and temperaments; demonstrate tact and diplomacy; maintain accurate records and document actions taken; compare names and numbers accurately; maintain confidentiality of information.
Sheriff Court Services Assistant II
Experience: Six months of experience as a Sheriff's Court Services Assistant I in Riverside County or equivalent court experience.
Other Requirements
License: Possession of a valid California Driver's License is required.
Knowledge of: Forms, records and document processing procedures and civil legal terminology; general clerical and technical resource materials and information sources; public information and contact techniques; the structure and functions of law enforcement and judicial system; department services and operations; office procedures; automated systems used in information storage and document preparation; interrelationship of public legal services and functions; methods of recording, researching and compiling information; document preparation.
Ability to: Examine documents for completeness, sufficiency and conformity; process documents according to established procedures; understand legal terminology and file notations; maintain currency with changes in civil legal procedures affecting work; read and apply laws, regulations and procedures; refer the public to services provided by other units, departments and/or agencies; research regulations, procedures and/or technical reference materials; organize and prioritize work assignments; perform civil legal clerical work independently. Contact For more information regarding the position, please contact the recruiter Joe Olivares at 951-955-9554 or via email at jomendoz@rivco.org .
About County of Riverside