Scripps College, North Columbia Avenue, Claremont, CA, USA
PRIMARY PURPOSE/GENERAL DESCRIPTION:
The Program Coordinator will work independently to perform a wide range of skilled and administrative functions for Scripps College faculty. Duties are varied and often confidential in nature. Some night and weekend work hours are required. Functions as staff support for three musical ensembles (orchestra and two choirs) made up of students from four undergraduate institutions at the Claremont Colleges and some community members.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES :
ESSENTIAL FUNCTIONS :
This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.
Coordinates all aspects of ensembles’ functioning, including preparation of orchestra parts, choral scores, folders, rosters, and ordering concert attire.
Reserves rehearsal and concert venues for each ensemble and oversees set up for orchestra rehearsals.
Has primary responsibility for choral and orchestral libraries, instrument collection, and student instrument lockers.
Functions as concert producer and stage manager for approximately six concert series per academic year.
Helps design promotional materials such as posters and flyers and prepares concert programs.
Oversees and participates in set-up for orchestral rehearsals, including the moving of chairs, stands, and percussion instruments.
Helps keep Wordpress website and social media outlets (such as Facebook) for the ensembles updated.
Works with human resources to contract with soloists and additional orchestra musicians as needed, collecting tax information and drawing up contracts, and paying stipends.
Contracts orchestral coaches, and schedules and organizes orchestral sectionals.
During concerts, works backstage as stage manager, coordinating with conductors, technical director, house manager, ushers, and ensemble members, and student staff at donation table.
Supervises the Joint Music budget, makes purchases, pays invoices, deposits cash and checks, prepares purchase orders, maintains budget files, all using Workday.
Hires and supervises student Ensemble Assistants and approves timesheets through the Kronos timekeeping system.
Performs clerical duties, such as emailing, photocopying, sorting and opening mail, making travel arrangements, assisting with faculty conferences and special events.
Backs up the Music Department Administrative Assistant as needed with tasks such as answering phones, checking out music department library materials, and assisting students and the general public.
Participates in the College’s Emergency Preparedness Program.
Performs other duties as assigned.
Actively supports the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES :
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Excellent computer skills, including strong proficiency with a variety of computer applications such as Adobe, Microsoft Office, database management, and a willingness and ability to learn other applications such as InDesign and Wordpress as needed.
Excellent organizational skills, attention to detail, and resourcefulness.
Excellent judgment and ability to work with confidential information.
Ability to interact professionally and well with a diverse faculty, staff, and student population orally and in writing.
Ability to work independently.
Familiarity with classical music, instruments, music notation, and concert etiquette is desirable.
Ability to provide great customer service.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE :
Bachelor's degree; or any combination of education, training or experience that provides the required knowledge, skills and ability.
2 or more years in positions with similar or related responsibilities.
Ability to track expenses within a budget.
LICENSES / CERTIFICATES :
HOURS, CLASSIFICATION AND STATUS :
This is a regular, full-time, benefits eligible, 10-month (early August through early June) non-exempt position.
Hours vary according to weekend and evening concert schedule with some weekend and evening hours are required.
This position reports to the Director of Faculty Support Services.
SUPERVISORY RESPONSIBILITY :
Will supervise work study student employees.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.