Multimedia Producer
Two-Year Position
Communications Department
Union of Concerned Scientists Cambridge, MA
https://apply.workable.com/union-of-concerned-scientists/j/26C2B91F76/ Are you a skilled artist who can work across multiple media: videos, graphics, memes, and more? Have you always wanted to use your talent to make positive change in the world? Can you organize your time effectively, take direction cheerfully, and meet deadlines like a champ? Apply to join the Communications department at the Union of Concerned Scientists as a Multimedia Producer! UCS advocates for science-based solutions to climate change, unsustainable food, energy, and transportation systems, and nuclear weapons policy—and for the role of science in a functional democracy. Come help us tell these and other stories visually and inspire our supporters and other audiences to make a difference. This is a two-year position based in the UCS office in Cambridge, MA.
Dec 03, 2019
Full time
Multimedia Producer
Two-Year Position
Communications Department
Union of Concerned Scientists Cambridge, MA
https://apply.workable.com/union-of-concerned-scientists/j/26C2B91F76/ Are you a skilled artist who can work across multiple media: videos, graphics, memes, and more? Have you always wanted to use your talent to make positive change in the world? Can you organize your time effectively, take direction cheerfully, and meet deadlines like a champ? Apply to join the Communications department at the Union of Concerned Scientists as a Multimedia Producer! UCS advocates for science-based solutions to climate change, unsustainable food, energy, and transportation systems, and nuclear weapons policy—and for the role of science in a functional democracy. Come help us tell these and other stories visually and inspire our supporters and other audiences to make a difference. This is a two-year position based in the UCS office in Cambridge, MA.
Director of Major Gifts
Development Department
Union of Concerned Scientists
Cambridge, MA
The Position
The Union of Concerned Scientists (UCS) is an independent national nonprofit working to solve some of our planet’s most pressing environmental and safety problems. Our scientists and engineers develop and implement innovative, practical solutions to some of our planet’s most pressing problems—from combating global warming and developing sustainable ways to feed , power , and transport ourselves, to fighting misinformation, advancing racial equity , and reducing the threat of nuclear war.
Maintaining the role of science in American democracy in the face of high-profile attacks requires sufficient funding and partnerships. As a leader in the field, UCS is continuing to grow and enhance a forward-thinking development program that ensures resources are matched to the highest priorities. UCS seeks a Director of Major Gifts to be a part of this important effort.
Responsibilities
Reporting to the Chief Development Officer, the Director of Major Gifts takes primary responsibility for the identification, cultivation, and solicitation of individual major and planned gift prospects and donors to meet or exceed annual revenue goals. The Director serves as a senior member of the development staff with a central role in developing and implementing major and planned gift strategies and programs. They will lead a seasoned major gifts team and works directly with the President, senior UCS staff, Board members, and volunteers to identify, cultivate, and solicit major and planned gift donors and prospects. Specific responsibilities include:
Develop and implement strategy for all cultivation and solicitation activities of the major gifts program, providing leadership to ensure that revenue goals, timelines, and activity plans are met.
Manage the major gifts revenue and expense budgets; includes developing ambitious revenue goals, managing the team, and monitoring individual portfolio progress toward goals.
Personally manage and solicit gifts from a portfolio of major gift prospects and donors, ensuring that annual dollar goals from this group of donors is met or exceeded.
Supervise and mentor a team of experienced Development Officers, a Development Coordinator, and Development Researcher.
Work closely with the Chief Development Officer and Deputy Director of Development and President to identify, cultivate, and recruit potential Board and National Advisory Board members; develop stewardship and solicitation strategies for Board and National Advisory Board members; and attend National Advisory Board meetings as required.
Direct efficient, effective, and timely processes for data entry related to the major gift team’s donor contacts, key metrics, gift processing and acknowledgement, and moves management.
Facilitate and foster positive collaborations with key staff within development and across the organization to ensure smooth operations, strategic deployment of the team’s resources, and the bility to capitalize on opportunities as they arise.
Develop and maintain a thorough understanding of UCS’s programs, using that knowledge to shape pitches, proposals, and collateral for the team as well as to be a compelling ambassador for the organization.
Serve as a leader within the development team and across the organization.
Maintain familiarity with planned giving tools/practices and assist with the development and implementation of planned giving strategies for major donors.
Qualifications and Experience
The ideal Director of Major Gifts will have a broad development background, with deep personal experience in cultivating, soliciting, and stewarding major donors, a record of supervising a high- performing team, and comfort with data management systems. They will combine this experience with an entrepreneurial spirit and strong commitment to the role of science in public affairs and a passion for the specific issues on which UCS works.
Background
7 to 10 years of progressively responsible development experience, including experience in frontline fundraising and development systems; some experience in a supervisory role is required.
Bachelor’s degree is required.
Experience and Skills
Demonstrated ability to foster long-term relationships with high-net-worth individuals and manage a portfolio of donors and prospects.
Track record of growing a revenue stream, ideally from major gifts.
Ability to manage and prioritize all supporting tasks associated with major gift work, including writing successful and compelling proposals, using donor tracking systems, and completing stewardship activities.
Experience working successfully with Board members or other volunteers on major gift activity.
Superior oral and written communication skills and the ability to articulate the importance and urgency of UCS’s work in a compelling way.
Stellar interpersonal skills with a history of building strong collaborative relationships within an organization.
Record of managing and mentoring a successful development team.
Working knowledge of database tools.
Knowledge of planned giving is a plus.
Personal Characteristics and Work Style
Ability to work successfully toward goals with little direct supervision.
Comfort managing multiple tasks and planning, organizing, and communicating effectively about priorities.
Ability to work independently and collaboratively, with grace and good humor under pressure.
Possession of current driver’s license and ability and willingness to travel frequently, including overnight.
Personal commitment to fostering a diverse and inclusive organizational culture.
At UCS, comparable training and/or experience can be substituted for degrees when appropriate.
UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.
To Apply:
Development Resources, inc. (DR i ) is leading this search for the Union of Concerned Scientists. Candidates who meet the minimum qualifications are invited to learn more and apply by visiting http://driconsulting.com/position/director-major-gifts/ or via email at search@driconsulting.com .
Jun 04, 2019
Full time
Director of Major Gifts
Development Department
Union of Concerned Scientists
Cambridge, MA
The Position
The Union of Concerned Scientists (UCS) is an independent national nonprofit working to solve some of our planet’s most pressing environmental and safety problems. Our scientists and engineers develop and implement innovative, practical solutions to some of our planet’s most pressing problems—from combating global warming and developing sustainable ways to feed , power , and transport ourselves, to fighting misinformation, advancing racial equity , and reducing the threat of nuclear war.
Maintaining the role of science in American democracy in the face of high-profile attacks requires sufficient funding and partnerships. As a leader in the field, UCS is continuing to grow and enhance a forward-thinking development program that ensures resources are matched to the highest priorities. UCS seeks a Director of Major Gifts to be a part of this important effort.
Responsibilities
Reporting to the Chief Development Officer, the Director of Major Gifts takes primary responsibility for the identification, cultivation, and solicitation of individual major and planned gift prospects and donors to meet or exceed annual revenue goals. The Director serves as a senior member of the development staff with a central role in developing and implementing major and planned gift strategies and programs. They will lead a seasoned major gifts team and works directly with the President, senior UCS staff, Board members, and volunteers to identify, cultivate, and solicit major and planned gift donors and prospects. Specific responsibilities include:
Develop and implement strategy for all cultivation and solicitation activities of the major gifts program, providing leadership to ensure that revenue goals, timelines, and activity plans are met.
Manage the major gifts revenue and expense budgets; includes developing ambitious revenue goals, managing the team, and monitoring individual portfolio progress toward goals.
Personally manage and solicit gifts from a portfolio of major gift prospects and donors, ensuring that annual dollar goals from this group of donors is met or exceeded.
Supervise and mentor a team of experienced Development Officers, a Development Coordinator, and Development Researcher.
Work closely with the Chief Development Officer and Deputy Director of Development and President to identify, cultivate, and recruit potential Board and National Advisory Board members; develop stewardship and solicitation strategies for Board and National Advisory Board members; and attend National Advisory Board meetings as required.
Direct efficient, effective, and timely processes for data entry related to the major gift team’s donor contacts, key metrics, gift processing and acknowledgement, and moves management.
Facilitate and foster positive collaborations with key staff within development and across the organization to ensure smooth operations, strategic deployment of the team’s resources, and the bility to capitalize on opportunities as they arise.
Develop and maintain a thorough understanding of UCS’s programs, using that knowledge to shape pitches, proposals, and collateral for the team as well as to be a compelling ambassador for the organization.
Serve as a leader within the development team and across the organization.
Maintain familiarity with planned giving tools/practices and assist with the development and implementation of planned giving strategies for major donors.
Qualifications and Experience
The ideal Director of Major Gifts will have a broad development background, with deep personal experience in cultivating, soliciting, and stewarding major donors, a record of supervising a high- performing team, and comfort with data management systems. They will combine this experience with an entrepreneurial spirit and strong commitment to the role of science in public affairs and a passion for the specific issues on which UCS works.
Background
7 to 10 years of progressively responsible development experience, including experience in frontline fundraising and development systems; some experience in a supervisory role is required.
Bachelor’s degree is required.
Experience and Skills
Demonstrated ability to foster long-term relationships with high-net-worth individuals and manage a portfolio of donors and prospects.
Track record of growing a revenue stream, ideally from major gifts.
Ability to manage and prioritize all supporting tasks associated with major gift work, including writing successful and compelling proposals, using donor tracking systems, and completing stewardship activities.
Experience working successfully with Board members or other volunteers on major gift activity.
Superior oral and written communication skills and the ability to articulate the importance and urgency of UCS’s work in a compelling way.
Stellar interpersonal skills with a history of building strong collaborative relationships within an organization.
Record of managing and mentoring a successful development team.
Working knowledge of database tools.
Knowledge of planned giving is a plus.
Personal Characteristics and Work Style
Ability to work successfully toward goals with little direct supervision.
Comfort managing multiple tasks and planning, organizing, and communicating effectively about priorities.
Ability to work independently and collaboratively, with grace and good humor under pressure.
Possession of current driver’s license and ability and willingness to travel frequently, including overnight.
Personal commitment to fostering a diverse and inclusive organizational culture.
At UCS, comparable training and/or experience can be substituted for degrees when appropriate.
UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.
To Apply:
Development Resources, inc. (DR i ) is leading this search for the Union of Concerned Scientists. Candidates who meet the minimum qualifications are invited to learn more and apply by visiting http://driconsulting.com/position/director-major-gifts/ or via email at search@driconsulting.com .
Web Content Manager
Communications Department
Union of Concerned Scientists
Cambridge, MA
The Position
Are you good at cutting through internet clutter with captivating messages? Can you think strategically about moving the needle on important social and environmental issues? Do you care about making meaningful change in the world? If so, the Union of Concerned Scientists (UCS) invites you to apply to our open Web Content Manager position.
As a Web Content Manager, you’ll work hand-in-hand with scientists, campaigners, and lobby staff in our transportation and nuclear weapons campaigns, offering strategic communications advice and helping them distill their messages for a broad audience. You’ll join a creative digital team in the UCS Communications department, tasked with creating, project-managing, and maintaining our organization’s digital media presence. The content you’ll be responsible for can range from written articles to visual and video-based storytelling projects.
The Union of Concerned Scientists (UCS) is an independent national nonprofit working to solve some of our planet’s most pressing environmental and safety problems. Our work ranges from combating global warming and developing sustainable ways to feed , power , and transport ourselves, to fighting misinformation, advancing racial equity , and reducing the threat of nuclear war.
Responsibilities
The Web Content Manager:
Provides day-to-day web content oversight and support for select UCS programs and campaigns
Offers high-level strategic input on online communications efforts
Writes, edits, and maintains content for a general audience, following established workflow and editorial processes.
Ensures content is technically accurate, reflective of our diversity, equity, and inclusion efforts, and aligned with UCS strategies and branding guidelines
Either creates by themselves or project-manages multimedia projects, including interactive media and video. In collaboration with the web team, defines the best format for content initiatives, and serves as the primary contact for project vendors
Edits, proofreads, and publishes blog posts, often in a time-sensitive manner. Ensures staff bloggers are posting with sufficient frequency and adhering to best practices. Holds regular meetings with staff bloggers and provides guidance as needed
Oversees or helps with other sections of the website as assigned, or with broader organizational initiatives
Maintains an understanding of UCS issues and positions, particularly in assigned content areas
Qualifications and Experience
Candidates must have strong project management skills, demonstrated knowledge of communications strategies, and familiarity with creating or project-managing basic online mediums: HTML, video, and interactive features.
Candidates should also have expert-level writing and editing skills. They should be proficient with the PC/Windows environment, especially MS Office. Knowledge of Adobe Photoshop, Google Analytics, and SEO best practices a plus. Familiarity with a CMS such as Drupal and WordPress a plus. Bachelor’s degree or equivalent preferred.
Work requires at least five years’ experience in web writing and digital media, content curation, and communications strategy. Candidates should be able to interpret complex scientific/technical content for general audiences.
Successful candidates will be very organized self-starters who possess outstanding attention to detail, and who can manage multiple projects/deadlines and thrive in a fast-paced, quickly evolving environment. The ability to communicate clearly and work effectively in a team environment is required. Experience in online advocacy is a plus.
At UCS, comparable training and/or experience can be substituted for degrees when appropriate.
May spend extended periods at a computer. Occasional overnight travel required, roughly 5 days per year.
UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.
Compensation, Hours, and Location: This is a full-time position based in UCS’s Cambridge, MA office. For those who meet all position requirements, the salary is around $60,000 annually. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available at http://www.ucsusa.org . A listing of all open jobs is available at https://www.ucsusa.org/about/jobs-ucs .
To Apply: Please go to https://www.workable.com/j/88BCD2B04B , and upload a cover letter, resume, and writing sample. In your cover letter or resume, please highlight any digital media that you’ve been involved with. Please also include salary requirements in the cover letter. Upload materials in Word or PDF format only. No phone calls, please.
Deadline : July 7, 2019, or until filled.
May 31, 2019
Full time
Web Content Manager
Communications Department
Union of Concerned Scientists
Cambridge, MA
The Position
Are you good at cutting through internet clutter with captivating messages? Can you think strategically about moving the needle on important social and environmental issues? Do you care about making meaningful change in the world? If so, the Union of Concerned Scientists (UCS) invites you to apply to our open Web Content Manager position.
As a Web Content Manager, you’ll work hand-in-hand with scientists, campaigners, and lobby staff in our transportation and nuclear weapons campaigns, offering strategic communications advice and helping them distill their messages for a broad audience. You’ll join a creative digital team in the UCS Communications department, tasked with creating, project-managing, and maintaining our organization’s digital media presence. The content you’ll be responsible for can range from written articles to visual and video-based storytelling projects.
The Union of Concerned Scientists (UCS) is an independent national nonprofit working to solve some of our planet’s most pressing environmental and safety problems. Our work ranges from combating global warming and developing sustainable ways to feed , power , and transport ourselves, to fighting misinformation, advancing racial equity , and reducing the threat of nuclear war.
Responsibilities
The Web Content Manager:
Provides day-to-day web content oversight and support for select UCS programs and campaigns
Offers high-level strategic input on online communications efforts
Writes, edits, and maintains content for a general audience, following established workflow and editorial processes.
Ensures content is technically accurate, reflective of our diversity, equity, and inclusion efforts, and aligned with UCS strategies and branding guidelines
Either creates by themselves or project-manages multimedia projects, including interactive media and video. In collaboration with the web team, defines the best format for content initiatives, and serves as the primary contact for project vendors
Edits, proofreads, and publishes blog posts, often in a time-sensitive manner. Ensures staff bloggers are posting with sufficient frequency and adhering to best practices. Holds regular meetings with staff bloggers and provides guidance as needed
Oversees or helps with other sections of the website as assigned, or with broader organizational initiatives
Maintains an understanding of UCS issues and positions, particularly in assigned content areas
Qualifications and Experience
Candidates must have strong project management skills, demonstrated knowledge of communications strategies, and familiarity with creating or project-managing basic online mediums: HTML, video, and interactive features.
Candidates should also have expert-level writing and editing skills. They should be proficient with the PC/Windows environment, especially MS Office. Knowledge of Adobe Photoshop, Google Analytics, and SEO best practices a plus. Familiarity with a CMS such as Drupal and WordPress a plus. Bachelor’s degree or equivalent preferred.
Work requires at least five years’ experience in web writing and digital media, content curation, and communications strategy. Candidates should be able to interpret complex scientific/technical content for general audiences.
Successful candidates will be very organized self-starters who possess outstanding attention to detail, and who can manage multiple projects/deadlines and thrive in a fast-paced, quickly evolving environment. The ability to communicate clearly and work effectively in a team environment is required. Experience in online advocacy is a plus.
At UCS, comparable training and/or experience can be substituted for degrees when appropriate.
May spend extended periods at a computer. Occasional overnight travel required, roughly 5 days per year.
UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.
Compensation, Hours, and Location: This is a full-time position based in UCS’s Cambridge, MA office. For those who meet all position requirements, the salary is around $60,000 annually. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available at http://www.ucsusa.org . A listing of all open jobs is available at https://www.ucsusa.org/about/jobs-ucs .
To Apply: Please go to https://www.workable.com/j/88BCD2B04B , and upload a cover letter, resume, and writing sample. In your cover letter or resume, please highlight any digital media that you’ve been involved with. Please also include salary requirements in the cover letter. Upload materials in Word or PDF format only. No phone calls, please.
Deadline : July 7, 2019, or until filled.
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 09-Dec-2019 Staff Assistant, Events Alumni Affairs and Development 51129BR Job Summary This is a non-exempt position that provides support for assigned events on the Alumni Affairs and Development (AA&D) Events team. This assistant will work as part of a dynamic team to produce a diverse portfolio of events, mainly in support of the College Alumni Programs (CAP) team. This role is responsible for scheduling planning meetings, notetaking, compiling event-related details, tracking event planning updates, maintaining data integrity and content management. The staff assistant will liaise closely with the finance team to process and track all AA&D Events team invoices, expense reports, archiving invoice data, filing contracts, and handling all finance-related questions. Additionally, the staff assistant will work interdependently with internal service teams to provide regular updates to planning partners and will be responsible for maintaining reunion staffing resources and supporting staff training sessions. The staff assistant must have strong technical skills, solid organizational skills, and the ability to quickly adapt to changing priorities. Teamwork, flexibility, and rigorous attention to detail are essential in this role. This person should possess the ability to think quickly, remain self-motivated, and develop new skills as needed. Job-Specific Responsibilities Data Management & Invoice Tracking Partner with Finance to create and manage a streamlined process for tracking all Faculty of Arts and Sciences (FAS), Harvard Alumni Association (HAA) and University Development Office (UDO) event invoices. Actively monitor tasks and timelines for CAP events via Workfront in partnership with AA&D Events team reunions pod. Update content in the Master Tracker spreadsheet bi-weekly to reflect changes in the event planning process. Pull reports from Certain and distribute them to relevant internal campus partners and external vendors as requested. Track attendance for specific events when assigned. Staff Training & Resource Development Update check-in training presentation as necessary and present to full-time AA&D staff who have signed up to work reunion shifts. Prepare all printed materials needed for training role play activities. Maintain attendance records in the Harvard Training Portal. In partnership with the Assistant Director, produce staffing plans for full-time AA&D staff who are working reunion meal shifts updating as needed to maintain the consistency and accuracy of the information. Administrative Duties & Customer Service Take and distribute meeting minutes in a timely manner. Provide administrative support as assigned for the Associate Director and Assistant Directors, such as data entry for internal and external vendors. Provide on-site service and support at events managed by the AA&D Events team. Contribute to assigned, department-specific special projects, which could include refining or developing organizational systems and processes. S/he must be able to handle highly confidential information with appropriate discretion and sensitivity. Basic Qualifications Minimum of 1-2 years of office and/or accounting support experience. Education may count towards experience. Knowledge of PCs and specifically of Microsoft Office programs (Word, Excel and PowerPoint is essential). Overtime required (can be significant during peak periods) including evenings and weekends. Must be able to work over Memorial Day weekend. Additional Qualifications BA/BS from an accredited institution preferred. Excellent verbal and written communication skills, interpersonal skills, and phone/email manner Ability to work well on a team, often under pressure and interact with staff, faculty, vendors, and guests professionally and with discretion as appropriate. Precise attention to detail. Strong grammar, spelling and proofreading skills are essential. Strong organizational skills. Ability to prioritize tasks from multiple timelines and willingness to adapt to changing priorities. Working knowledge of Workfront project management tool a plus. Database management skills encouraged. Additional Information Please include a cover letter with your application. Skills testing may be a component of the interview process for this position. The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts. Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees. Job Function Alumni Affairs and Development, General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Alumni Affairs and Development Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 053 Pre-Employment Screening Education, Identity PI116174661
Dec 10, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 09-Dec-2019 Staff Assistant, Events Alumni Affairs and Development 51129BR Job Summary This is a non-exempt position that provides support for assigned events on the Alumni Affairs and Development (AA&D) Events team. This assistant will work as part of a dynamic team to produce a diverse portfolio of events, mainly in support of the College Alumni Programs (CAP) team. This role is responsible for scheduling planning meetings, notetaking, compiling event-related details, tracking event planning updates, maintaining data integrity and content management. The staff assistant will liaise closely with the finance team to process and track all AA&D Events team invoices, expense reports, archiving invoice data, filing contracts, and handling all finance-related questions. Additionally, the staff assistant will work interdependently with internal service teams to provide regular updates to planning partners and will be responsible for maintaining reunion staffing resources and supporting staff training sessions. The staff assistant must have strong technical skills, solid organizational skills, and the ability to quickly adapt to changing priorities. Teamwork, flexibility, and rigorous attention to detail are essential in this role. This person should possess the ability to think quickly, remain self-motivated, and develop new skills as needed. Job-Specific Responsibilities Data Management & Invoice Tracking Partner with Finance to create and manage a streamlined process for tracking all Faculty of Arts and Sciences (FAS), Harvard Alumni Association (HAA) and University Development Office (UDO) event invoices. Actively monitor tasks and timelines for CAP events via Workfront in partnership with AA&D Events team reunions pod. Update content in the Master Tracker spreadsheet bi-weekly to reflect changes in the event planning process. Pull reports from Certain and distribute them to relevant internal campus partners and external vendors as requested. Track attendance for specific events when assigned. Staff Training & Resource Development Update check-in training presentation as necessary and present to full-time AA&D staff who have signed up to work reunion shifts. Prepare all printed materials needed for training role play activities. Maintain attendance records in the Harvard Training Portal. In partnership with the Assistant Director, produce staffing plans for full-time AA&D staff who are working reunion meal shifts updating as needed to maintain the consistency and accuracy of the information. Administrative Duties & Customer Service Take and distribute meeting minutes in a timely manner. Provide administrative support as assigned for the Associate Director and Assistant Directors, such as data entry for internal and external vendors. Provide on-site service and support at events managed by the AA&D Events team. Contribute to assigned, department-specific special projects, which could include refining or developing organizational systems and processes. S/he must be able to handle highly confidential information with appropriate discretion and sensitivity. Basic Qualifications Minimum of 1-2 years of office and/or accounting support experience. Education may count towards experience. Knowledge of PCs and specifically of Microsoft Office programs (Word, Excel and PowerPoint is essential). Overtime required (can be significant during peak periods) including evenings and weekends. Must be able to work over Memorial Day weekend. Additional Qualifications BA/BS from an accredited institution preferred. Excellent verbal and written communication skills, interpersonal skills, and phone/email manner Ability to work well on a team, often under pressure and interact with staff, faculty, vendors, and guests professionally and with discretion as appropriate. Precise attention to detail. Strong grammar, spelling and proofreading skills are essential. Strong organizational skills. Ability to prioritize tasks from multiple timelines and willingness to adapt to changing priorities. Working knowledge of Workfront project management tool a plus. Database management skills encouraged. Additional Information Please include a cover letter with your application. Skills testing may be a component of the interview process for this position. The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts. Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees. Job Function Alumni Affairs and Development, General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Alumni Affairs and Development Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 053 Pre-Employment Screening Education, Identity PI116174661
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 09-Dec-2019 Dental Assistant II University Health Services 51098BR Job Summary Assists dentists with full range of dental assistant duties for all phases of dental care delivery. Collects data related to physical and emotional status of the patients, including chief dental complaint, using skills of observations and communication. Reports findings to dentist or other member of the dental health care team, as indicated. Answers inquiries from faculty, students, and staff related to dental clerical functions, makes appointments, and collects payments. Maintains and prepares dental records and reports. Job-Specific Responsibilities Clinical Responsibilities: Prepares clinical area for anticipated problems. Seats and drapes patients; explains treatment to be performed. Exposes, develops, and mounts radiographs with name and ID number. Provides active chair side assistance, anticipating dental providers' needs. Assists with preliminary oral examination and charting of oral findings. Instructs patient in proper oral health techniques. At conclusion of procedure, assists patient, clears worksite of instruments and materials, following appropriate infection control protocols, and prepares the operatory for the next patient. Pours dental models, polishes dentures and monitors status of laboratory cases. May take preliminary impressions, fabricated temporary bridges and may apply and remove rubber dams. Monitors and records sterilization testing results. Sterilizes instruments according to infection control policies. Maintains equipment such as, but not limited to, oiling handpieces, maintaining fluid levels in film processor, developer tanks and autoclave. Changes solutions as needed in ultrasonic cleaner and other holding tanks. Performs procedures during patient visit as scheduled. Checks all equipment before and during use to verify proper functioning and notifies appropriate personnel if equipment is defective or non-functioning; performs periodic maintenance as directed. Maintains patient safety by adherence to established policies and procedures 100% of the time. Assists with checking inventory levels and ordering supplies. Assists with clean up tasks such as keeping the lab neat and tidy and other such tasks Assists with specialized dentistry, such as orthodontia, periodontia, surgery, or prosthetics. May assist more than one dentist concurrently when it is needed in the department. Escorts patients to and from operatories in a professional manner. May assist in training new dental assistants and temporary dental assistants. Completes the weekly surveillance sheets in operatory. Stocks operatory. Knows lab specimen procedure. Knows where to find MSDS sheets and follow protocols on disposal of hazardous and infectious waste. Unpacks supplies that are delivered to the unit. Checks expiration dates in operatory and all areas in the clinic. Front Desk Responsibilities: Greets and registers patients. Confirms eligibility and checks encounter form service charges for accuracy. Completes change of address forms/phone slips. Ensures proper phone coverage. Answers telephone promptly in a courteous manner, identifying self and department at all times. Assists caller in any way possible, routing to appropriate staff. Maintains complete and accurate telephone or visitor messages for department staff. Follows up on test results when requested by clinicians. Acts appropriately in emergency response situations. Maintains appointment systems to ensure efficient utilization of department time. Schedules appointments for patients according to appointments at end of session. Anticipates scheduling conflicts, resolving conflicts prior to appointments. Schedules follow-up referral appointment for patients, ensuring they are notified of appropriate appointment times. Maintain records. Handles medical records in a timely manner to ensure the prompt retrieval of information, pulling and preparing records for appointments. Maintains patients' charts in a sequential order according to established procedures. Files correspondence, reports, and patient charts appropriately. Duplicates and collates materials as needed. Prepares lab requisitions for submission to the clinical laboratory. Performs related job duties as required. Basic Qualifications Certified Radiographic Certification. Additional Qualifications Completion of a Certified Dental Assistant training program. Two or more years of clinical experience as a dental assistant. Additional Information This is a 27-hour per week position. Job Function Health Care Sub Unit ------------ Location USA - MA - Cambridge Department Dental Services Time Status Part-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 052 Pre-Employment Screening Criminal, Identity, License/Cert. Schedule PI116174699
Dec 10, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 09-Dec-2019 Dental Assistant II University Health Services 51098BR Job Summary Assists dentists with full range of dental assistant duties for all phases of dental care delivery. Collects data related to physical and emotional status of the patients, including chief dental complaint, using skills of observations and communication. Reports findings to dentist or other member of the dental health care team, as indicated. Answers inquiries from faculty, students, and staff related to dental clerical functions, makes appointments, and collects payments. Maintains and prepares dental records and reports. Job-Specific Responsibilities Clinical Responsibilities: Prepares clinical area for anticipated problems. Seats and drapes patients; explains treatment to be performed. Exposes, develops, and mounts radiographs with name and ID number. Provides active chair side assistance, anticipating dental providers' needs. Assists with preliminary oral examination and charting of oral findings. Instructs patient in proper oral health techniques. At conclusion of procedure, assists patient, clears worksite of instruments and materials, following appropriate infection control protocols, and prepares the operatory for the next patient. Pours dental models, polishes dentures and monitors status of laboratory cases. May take preliminary impressions, fabricated temporary bridges and may apply and remove rubber dams. Monitors and records sterilization testing results. Sterilizes instruments according to infection control policies. Maintains equipment such as, but not limited to, oiling handpieces, maintaining fluid levels in film processor, developer tanks and autoclave. Changes solutions as needed in ultrasonic cleaner and other holding tanks. Performs procedures during patient visit as scheduled. Checks all equipment before and during use to verify proper functioning and notifies appropriate personnel if equipment is defective or non-functioning; performs periodic maintenance as directed. Maintains patient safety by adherence to established policies and procedures 100% of the time. Assists with checking inventory levels and ordering supplies. Assists with clean up tasks such as keeping the lab neat and tidy and other such tasks Assists with specialized dentistry, such as orthodontia, periodontia, surgery, or prosthetics. May assist more than one dentist concurrently when it is needed in the department. Escorts patients to and from operatories in a professional manner. May assist in training new dental assistants and temporary dental assistants. Completes the weekly surveillance sheets in operatory. Stocks operatory. Knows lab specimen procedure. Knows where to find MSDS sheets and follow protocols on disposal of hazardous and infectious waste. Unpacks supplies that are delivered to the unit. Checks expiration dates in operatory and all areas in the clinic. Front Desk Responsibilities: Greets and registers patients. Confirms eligibility and checks encounter form service charges for accuracy. Completes change of address forms/phone slips. Ensures proper phone coverage. Answers telephone promptly in a courteous manner, identifying self and department at all times. Assists caller in any way possible, routing to appropriate staff. Maintains complete and accurate telephone or visitor messages for department staff. Follows up on test results when requested by clinicians. Acts appropriately in emergency response situations. Maintains appointment systems to ensure efficient utilization of department time. Schedules appointments for patients according to appointments at end of session. Anticipates scheduling conflicts, resolving conflicts prior to appointments. Schedules follow-up referral appointment for patients, ensuring they are notified of appropriate appointment times. Maintain records. Handles medical records in a timely manner to ensure the prompt retrieval of information, pulling and preparing records for appointments. Maintains patients' charts in a sequential order according to established procedures. Files correspondence, reports, and patient charts appropriately. Duplicates and collates materials as needed. Prepares lab requisitions for submission to the clinical laboratory. Performs related job duties as required. Basic Qualifications Certified Radiographic Certification. Additional Qualifications Completion of a Certified Dental Assistant training program. Two or more years of clinical experience as a dental assistant. Additional Information This is a 27-hour per week position. Job Function Health Care Sub Unit ------------ Location USA - MA - Cambridge Department Dental Services Time Status Part-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 052 Pre-Employment Screening Criminal, Identity, License/Cert. Schedule PI116174699
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 08-Dec-2019 Faculty Coordinator Faculty of Arts and Sciences 51092BR Job Summary The Faculty Coordinator supports 2-3 PIs with a combined research group of 20+ members within the Department of Organismic and Evolutionary Biology. This position reports directly to the Associate Director of Administration, with a dotted line report to the PIs. This position coordinates all administrative operations for multiple faculty with busy and complex labs. Job-Specific Responsibilities Administrative Support: Coordinates complex and confidential activities in support of 2-3 faculty members with research groups of 20+ and extensive sponsored research portfolios. Acts as primary point person for facilities and equipment issues, and IT service and repairs; and is a liaison between the lab and the department, and other university collaborators. Organizes and implements all group administrative systems and procedures. Organizes and manages all logistics for conferences, symposia, events, and retreats for PI and lab. Serves as a primary source of contact with vendors. Financial Support: Works with OEB Finance to provide periodic updates to faculty/PI on spending, and monitors spending on faculty accounts. Purchases and maintains inventory of supplies for office and lab. Processes all lab orders and submits payment requests to OEB. Creates and submits corporate card and PCard payments for processing. Processes all expense reimbursements to faculty and lab members. Faculty Support: Ensures that journals adhere to University copyright policies. May edit manuscripts and coordinate submission to journals. May provide support for drafting, editing, and submitting letters of recommendation, reports, and non-scientific materials for proposals. Maintains and updates faculty documents. Maintains and organizes a high volume of complex calendar requests and travel arrangements. Assists with creating presentation materials and visual aids. Assists with preparation, organization and dissemination of various meeting materials. Assists with preparation of course and lecture materials. Maintains and updates lab and project websites. Serves as the project manager on all redesign and content updates. Sponsored Research Support: Assists in preparation of grant proposals and reports. In collaboration with OEB sponsored research staff, reviews finances for sponsored research budgetary compliance issues. Serves as point of contact and resource for scientific collaborators. Lab Support: Maintains lab training rosters and ensures all members of the labs are in compliance with EH&S regulations. Arranges travel logistics for lab members to attend conferences and meetings. Works closely with OEB Administration to provide information for academic and research appointments. Provides an orientation to new post-docs, graduate students, temps/LHTs into the labs. May assist with lab protocols. May assist with the purchase, import and export of live animals in conjunction with OAR and external vendors/researchers. Basic Qualifications Three years of office administration experience. Education beyond high school may count towards experience. Additional Qualifications College degree preferred, or an equivalent of education plus experience in an office environment. Prior experience working closely with faculty and/or researchers. Experience with budgets and grants preferred. Solid working knowledge of computer software and electronic communications tools. Excellent interpersonal and communication skills required. Ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Ability to work across teams and with a variety of projects and constituencies. Working Conditions Office and lab. Some pushing, pulling, lifting (may assist with deliveries of lab supplies, food, etc.), may move boxes, sort files, etc. Additional Information A resume and cover letter must be submitted in order to be considered for this position. Harvard University will not provide visa sponsorship for this position. ***All formal offers will be made by FAS Human Resources. OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Organismic and Evolutionary Biology (OEB) Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 054 Pre-Employment Screening Identity Schedule Monday - Friday, 9:00am-5:00pm PI116163883
Dec 09, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 08-Dec-2019 Faculty Coordinator Faculty of Arts and Sciences 51092BR Job Summary The Faculty Coordinator supports 2-3 PIs with a combined research group of 20+ members within the Department of Organismic and Evolutionary Biology. This position reports directly to the Associate Director of Administration, with a dotted line report to the PIs. This position coordinates all administrative operations for multiple faculty with busy and complex labs. Job-Specific Responsibilities Administrative Support: Coordinates complex and confidential activities in support of 2-3 faculty members with research groups of 20+ and extensive sponsored research portfolios. Acts as primary point person for facilities and equipment issues, and IT service and repairs; and is a liaison between the lab and the department, and other university collaborators. Organizes and implements all group administrative systems and procedures. Organizes and manages all logistics for conferences, symposia, events, and retreats for PI and lab. Serves as a primary source of contact with vendors. Financial Support: Works with OEB Finance to provide periodic updates to faculty/PI on spending, and monitors spending on faculty accounts. Purchases and maintains inventory of supplies for office and lab. Processes all lab orders and submits payment requests to OEB. Creates and submits corporate card and PCard payments for processing. Processes all expense reimbursements to faculty and lab members. Faculty Support: Ensures that journals adhere to University copyright policies. May edit manuscripts and coordinate submission to journals. May provide support for drafting, editing, and submitting letters of recommendation, reports, and non-scientific materials for proposals. Maintains and updates faculty documents. Maintains and organizes a high volume of complex calendar requests and travel arrangements. Assists with creating presentation materials and visual aids. Assists with preparation, organization and dissemination of various meeting materials. Assists with preparation of course and lecture materials. Maintains and updates lab and project websites. Serves as the project manager on all redesign and content updates. Sponsored Research Support: Assists in preparation of grant proposals and reports. In collaboration with OEB sponsored research staff, reviews finances for sponsored research budgetary compliance issues. Serves as point of contact and resource for scientific collaborators. Lab Support: Maintains lab training rosters and ensures all members of the labs are in compliance with EH&S regulations. Arranges travel logistics for lab members to attend conferences and meetings. Works closely with OEB Administration to provide information for academic and research appointments. Provides an orientation to new post-docs, graduate students, temps/LHTs into the labs. May assist with lab protocols. May assist with the purchase, import and export of live animals in conjunction with OAR and external vendors/researchers. Basic Qualifications Three years of office administration experience. Education beyond high school may count towards experience. Additional Qualifications College degree preferred, or an equivalent of education plus experience in an office environment. Prior experience working closely with faculty and/or researchers. Experience with budgets and grants preferred. Solid working knowledge of computer software and electronic communications tools. Excellent interpersonal and communication skills required. Ability to prioritize work in an environment with multiple and conflicting interests. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Ability to work across teams and with a variety of projects and constituencies. Working Conditions Office and lab. Some pushing, pulling, lifting (may assist with deliveries of lab supplies, food, etc.), may move boxes, sort files, etc. Additional Information A resume and cover letter must be submitted in order to be considered for this position. Harvard University will not provide visa sponsorship for this position. ***All formal offers will be made by FAS Human Resources. OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Organismic and Evolutionary Biology (OEB) Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 054 Pre-Employment Screening Identity Schedule Monday - Friday, 9:00am-5:00pm PI116163883
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 08-Dec-2019 Research Assistant I Lab Faculty of Arts and Sciences 51008BR Job Summary We are looking for a new research assistant to join an active team of scientists who use human cell-based models to study and find new therapeutics for diabetes and neurodegenerative diseases. Job-Specific Responsibilities Experiments will involve maintaining neuronal and pancreatic beta cell cultures, and applying standard molecular and cell biological techniques, including immunohistochemistry, qPCR, and Western blotting. In addition, there is an opportunity to participate in high-throughput drug discovery experiments involving robotics and automated confocal imaging. Research assistants will collect, organize, analyze, and report experimental results using software and spreadsheet applications. RA will participate in overall laboratory operations that may include maintenance of equipment, ordering lab supplies, and keeping an inventory of laboratory samples. Research assistant is also expected to attend and actively participate in laboratory and research team meetings. Basic Qualifications College level coursework in biological or biochemical sciences is required. At least one-year biological laboratory research experience with tissue culture (relevant coursework in biological sciences may count towards experience). Additional Qualifications BA/BS in biological or biochemical sciences is strongly preferred. Individuals with prior lab experience, especially in mammalian cell culture, are strongly preferred. Some experience with growing and differentiating pluripotent cells would also be valuable. Good communication skills and a strong desire to work as part of a group are essential. Working Conditions May be required to lift, move and transport related laboratory equipment. May be required to work with a variety of hazardous materials. Additional Information This is a two year grant funded term position with the possibility of extension based on availability of continued funding and satisfactory performance. We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community Job Function Research Sub Unit ------------ Location USA - MA - Cambridge Department Stem Cell and Regenerative Biology Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 052 Pre-Employment Screening Identity Schedule Monday through Friday, 9am - 5pm PI116163920
Dec 09, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 08-Dec-2019 Research Assistant I Lab Faculty of Arts and Sciences 51008BR Job Summary We are looking for a new research assistant to join an active team of scientists who use human cell-based models to study and find new therapeutics for diabetes and neurodegenerative diseases. Job-Specific Responsibilities Experiments will involve maintaining neuronal and pancreatic beta cell cultures, and applying standard molecular and cell biological techniques, including immunohistochemistry, qPCR, and Western blotting. In addition, there is an opportunity to participate in high-throughput drug discovery experiments involving robotics and automated confocal imaging. Research assistants will collect, organize, analyze, and report experimental results using software and spreadsheet applications. RA will participate in overall laboratory operations that may include maintenance of equipment, ordering lab supplies, and keeping an inventory of laboratory samples. Research assistant is also expected to attend and actively participate in laboratory and research team meetings. Basic Qualifications College level coursework in biological or biochemical sciences is required. At least one-year biological laboratory research experience with tissue culture (relevant coursework in biological sciences may count towards experience). Additional Qualifications BA/BS in biological or biochemical sciences is strongly preferred. Individuals with prior lab experience, especially in mammalian cell culture, are strongly preferred. Some experience with growing and differentiating pluripotent cells would also be valuable. Good communication skills and a strong desire to work as part of a group are essential. Working Conditions May be required to lift, move and transport related laboratory equipment. May be required to work with a variety of hazardous materials. Additional Information This is a two year grant funded term position with the possibility of extension based on availability of continued funding and satisfactory performance. We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community Job Function Research Sub Unit ------------ Location USA - MA - Cambridge Department Stem Cell and Regenerative Biology Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 052 Pre-Employment Screening Identity Schedule Monday through Friday, 9am - 5pm PI116163920
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 08-Dec-2019 Senior Program Coordinator Faculty of Arts and Sciences 51094BR Job Summary Reporting to the Executive Director of the GSAS Student Center, the Senior Program Coordinator is a member of the Student Center's core administrative team. The Graduate School of Arts and Sciences Student Center, located at Lehman Hall in Harvard Yard, welcomes GSAS students from all GSAS departments and disciplines. For over 25 years, the Student Center has offered social, intellectual, and recreational activities designed to help GSAS students make connections outside of the classroom, lab or library. Job-Specific Responsibilities Programs Serves as the principle administrative contact for 50+ Graduate Student Groups and Departmental Graduate Student Organizations. Works with groups to renew or apply for GSAS recognized status, updating the GSAS Engage website and GSAS Graduate Student Groups Handbook and Resources. Acts as an advisor to the GSAS Student Council (GSC). Provides administrative support to the GSC for their finances, publications, annual events, bi-annual retreats, travel, and communications with the GSAS student population. Financial Serves as the financial contact for the Student Group Support and GSC finances and budget. Reviews, prepares, and submits invoices for payment, resolves billing discrepancies, maintains and develops vendor relationships. Monitors and reconciles budgets. Communications Manages and serves as the primary owner of the Engage student activities platform. This includes facilitating annual training for the platform and system updates. Responsible for managing the Graduate Student Groups and Departmental Graduate Student Organizations on the GSAS website. Event Coordination Plans, organizes, and executes all logistics related to events managed by the GSAS Student Center. Use various computer software to gather and maintain data related to events. Liaise with outside vendors. Additional Responsibilities Function as a point of contact for the GSAS Student Center. Manages room reservations for the Center, provides support and information to users including technological support for A/V systems, room set-up best practice, coordinates with custodial staff, and connects users to catering contacts. As part of the Center core administrative team, conceive and research new opportunities for the organization. Basic Qualifications Five or more years of administrative experience; education beyond high school may count toward experience. Additional Qualifications Bachelor's degree; Master's degree preferred. Event-planning experience; excellent oral and written communication skills; strong interpersonal skills and a demonstrated background and interest in working with graduate students; strong problem-solving and customer service skills; ability to work both independently and collaboratively. Occasional night and weekend responsibilities and 8:00am meeting obligations. Additional Information All formal written offers will be made by FAS Human Resources. Job Function Faculty & Student Services Sub Unit ------------ Location USA - MA - Cambridge Department Graduate School of Arts and Sciences Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 055 Pre-Employment Screening Identity Schedule Monday - Friday 9-5 Occasional night and weekend responsibilities and 8:00am meeting obligations. PI116163958
Dec 09, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 08-Dec-2019 Senior Program Coordinator Faculty of Arts and Sciences 51094BR Job Summary Reporting to the Executive Director of the GSAS Student Center, the Senior Program Coordinator is a member of the Student Center's core administrative team. The Graduate School of Arts and Sciences Student Center, located at Lehman Hall in Harvard Yard, welcomes GSAS students from all GSAS departments and disciplines. For over 25 years, the Student Center has offered social, intellectual, and recreational activities designed to help GSAS students make connections outside of the classroom, lab or library. Job-Specific Responsibilities Programs Serves as the principle administrative contact for 50+ Graduate Student Groups and Departmental Graduate Student Organizations. Works with groups to renew or apply for GSAS recognized status, updating the GSAS Engage website and GSAS Graduate Student Groups Handbook and Resources. Acts as an advisor to the GSAS Student Council (GSC). Provides administrative support to the GSC for their finances, publications, annual events, bi-annual retreats, travel, and communications with the GSAS student population. Financial Serves as the financial contact for the Student Group Support and GSC finances and budget. Reviews, prepares, and submits invoices for payment, resolves billing discrepancies, maintains and develops vendor relationships. Monitors and reconciles budgets. Communications Manages and serves as the primary owner of the Engage student activities platform. This includes facilitating annual training for the platform and system updates. Responsible for managing the Graduate Student Groups and Departmental Graduate Student Organizations on the GSAS website. Event Coordination Plans, organizes, and executes all logistics related to events managed by the GSAS Student Center. Use various computer software to gather and maintain data related to events. Liaise with outside vendors. Additional Responsibilities Function as a point of contact for the GSAS Student Center. Manages room reservations for the Center, provides support and information to users including technological support for A/V systems, room set-up best practice, coordinates with custodial staff, and connects users to catering contacts. As part of the Center core administrative team, conceive and research new opportunities for the organization. Basic Qualifications Five or more years of administrative experience; education beyond high school may count toward experience. Additional Qualifications Bachelor's degree; Master's degree preferred. Event-planning experience; excellent oral and written communication skills; strong interpersonal skills and a demonstrated background and interest in working with graduate students; strong problem-solving and customer service skills; ability to work both independently and collaboratively. Occasional night and weekend responsibilities and 8:00am meeting obligations. Additional Information All formal written offers will be made by FAS Human Resources. Job Function Faculty & Student Services Sub Unit ------------ Location USA - MA - Cambridge Department Graduate School of Arts and Sciences Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 055 Pre-Employment Screening Identity Schedule Monday - Friday 9-5 Occasional night and weekend responsibilities and 8:00am meeting obligations. PI116163958
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Assistant Director of Undergraduate Studies in Environmental Science and Engineering Harvard John A. Paulson School of Engineering and Applied Sciences 51234BR Job Summary The Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS) seeks qualified candidates for the position of Assistant Director of Undergraduate Studies (ADUS) in Environmental Science and Engineering (ESE) with a concurrent lectureship in ESE. The ADUS will report to the ESE Area Dean and administratively to the Assistant Dean for Education. The ADUS will work closely with the ESE Director of Undergraduate Studies (DUS), as well as with the ADUS and DUS from other areas at SEAS. Job-Specific Responsibilities Teach or co-teach one undergraduate engineering course per semester. Support the senior capstone course (ES 100) and/or sophomore tutorial course (Sophomore Forum) as needed; serve as co-instructor on record for the individual study course (ES 91r) with an ESE focus. Serve as the first point of contact for students in the Environmental Science and Engineering AB concentration and the Environmental Science and Engineering Track of the Engineering Sciences SB concentration. Provide academic advising and mentorship on policy to admitted Harvard students, pre-concentrators, and concentrators and monitor student progress toward degree. In coordination with relevant offices at SEAS and Harvard College, support current students in their pursuit of undergraduate research opportunities, internships, and full-time post-graduate positions after graduation. Perform administrative management of the relevant concentration and tracks, including updating literature, curriculum documentation, study plan forms, and websites. Support ABET accreditation efforts for the Engineering Sciences SB concentration with an ESE focus. Participate as a member of the Undergraduate Engineering Committee (UEC), which is responsible for SEAS' undergraduate engineering policies. Additional duties and responsibilities may include the following: Assist with mentorship of relevant engineering clubs. Assist with curriculum and course development, course planning, curriculum assessment, and new pedagogical methods. Advertise the ESE program at university-wide and departmental engagement events for undergraduates Basic Qualifications A Ph.D. in environmental engineering or related field is required. The documented ability to teach effectively to undergraduate students is also required. Additional Qualifications Excellent communication skills, a strong commitment to education and mentoring, experience with advising and course/program development and commitment and enthusiasm for research and pedagogy in research methods. Additional Information Application Instructions: To apply, candidates should submit their cover letter and resume/CV online through the Harvard Careers system. In addition, please submit a list of publications, and a statement of teaching philosophy and interests as additional attachments in Harvard Careers. Candidates selected for an interview will be asked to provide three letters of recommendation, including at least one that addresses teaching ability. Additional Information: The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu . SEAS is not able to provide visa sponsorship for this position. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Academic Programs Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Pre-Employment Screening Education, Identity PI116138417
Dec 08, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Assistant Director of Undergraduate Studies in Environmental Science and Engineering Harvard John A. Paulson School of Engineering and Applied Sciences 51234BR Job Summary The Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS) seeks qualified candidates for the position of Assistant Director of Undergraduate Studies (ADUS) in Environmental Science and Engineering (ESE) with a concurrent lectureship in ESE. The ADUS will report to the ESE Area Dean and administratively to the Assistant Dean for Education. The ADUS will work closely with the ESE Director of Undergraduate Studies (DUS), as well as with the ADUS and DUS from other areas at SEAS. Job-Specific Responsibilities Teach or co-teach one undergraduate engineering course per semester. Support the senior capstone course (ES 100) and/or sophomore tutorial course (Sophomore Forum) as needed; serve as co-instructor on record for the individual study course (ES 91r) with an ESE focus. Serve as the first point of contact for students in the Environmental Science and Engineering AB concentration and the Environmental Science and Engineering Track of the Engineering Sciences SB concentration. Provide academic advising and mentorship on policy to admitted Harvard students, pre-concentrators, and concentrators and monitor student progress toward degree. In coordination with relevant offices at SEAS and Harvard College, support current students in their pursuit of undergraduate research opportunities, internships, and full-time post-graduate positions after graduation. Perform administrative management of the relevant concentration and tracks, including updating literature, curriculum documentation, study plan forms, and websites. Support ABET accreditation efforts for the Engineering Sciences SB concentration with an ESE focus. Participate as a member of the Undergraduate Engineering Committee (UEC), which is responsible for SEAS' undergraduate engineering policies. Additional duties and responsibilities may include the following: Assist with mentorship of relevant engineering clubs. Assist with curriculum and course development, course planning, curriculum assessment, and new pedagogical methods. Advertise the ESE program at university-wide and departmental engagement events for undergraduates Basic Qualifications A Ph.D. in environmental engineering or related field is required. The documented ability to teach effectively to undergraduate students is also required. Additional Qualifications Excellent communication skills, a strong commitment to education and mentoring, experience with advising and course/program development and commitment and enthusiasm for research and pedagogy in research methods. Additional Information Application Instructions: To apply, candidates should submit their cover letter and resume/CV online through the Harvard Careers system. In addition, please submit a list of publications, and a statement of teaching philosophy and interests as additional attachments in Harvard Careers. Candidates selected for an interview will be asked to provide three letters of recommendation, including at least one that addresses teaching ability. Additional Information: The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu . SEAS is not able to provide visa sponsorship for this position. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Academic Programs Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Pre-Employment Screening Education, Identity PI116138417
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Residency Director, Ed.L.D. Harvard Graduate School of Education 51239BR Job Summary The Residency Director's primary focus will be designing, managing, and evaluating a learning and leadership development experience that begins in students' first year and culminates in the third-year residency. Using multiple knowledge bases (leadership development theory, experiential learning, and/or practice-based experience in the field), the Director will create and support a residency experience that integrates real-world experience and coursework to develop students' leadership capacity. The Residency Director will be supported by a full-time Residency Administrator The Director works under the direct supervision of the Associate Dean and under the direction of the Ed.L.D. Faculty Director. Job-Specific Responsibilities In collaboration with the Faculty Director, the Residency Director's responsibilities will include but are not limited to the following: • Generate content-rich programming for students in each of the three program years to facilitate development of learning and leadership goals and to foster connections between their coursework and the 3rd year residency experience; • Provide career coaching and general support through individual meetings with students throughout the first and second years and during the 3rd year residency; • Guide students in interviewing and matching with appropriate residency sites based on their learning goals; • Build and maintain a set of partner organizations and residency sites by developing and cultivating relationships with senior-level executives (e.g., Superintendents, CEOs, Executive Directors, Presidents) at current and prospective Ed.L.D. partner sites; • Design and lead residency orientation and training opportunities for students and partner representatives with input and participation from program faculty and select staff; • Troubleshoot all residency-related challenges, working in consultation with Ed.L.D. staff to devise solutions to support students' work and success; • Develop models for systematic feedback and assessment of all aspects of the residency experience; • Develop and maintain official Ed.L.D. residency and Capstone policies, guidelines, and related documents; • Supervise and develop staff; • Serve on school-wide committees as needed; • Other responsibilities as needed. Basic Qualifications Advanced degree and minimum 7 years of related experience. Direct experience in at least one area of preK-12 education (e.g. education nonprofits, education entrepreneurship, school districts, social purpose for-profits, and government agencies or policy/advocacy organizations). Previous experience managing staff required. Willingness to travel required. Additional Qualifications Broad knowledge of the American education sector ideally with specific experience in the education non-profit and education entrepreneurship sectors. Superior organizational skills and attention to detail. Excellent written communication skills. Ability to manage multiple concurrent priorities and adjust work flow accordingly. Strong strategic analysis, interpersonal, and communication skills. Experience or expertise in leadership development, experiential learning, mentoring and/or coaching at the graduate or professional level desirable, preferably within education. Experience or expertise in developing and evaluating learning outcomes helpful. Discretion with confidential information. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Job Function Academic, General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Degree Programs Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Pre-Employment Screening Education, Identity PI116138469
Dec 08, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Residency Director, Ed.L.D. Harvard Graduate School of Education 51239BR Job Summary The Residency Director's primary focus will be designing, managing, and evaluating a learning and leadership development experience that begins in students' first year and culminates in the third-year residency. Using multiple knowledge bases (leadership development theory, experiential learning, and/or practice-based experience in the field), the Director will create and support a residency experience that integrates real-world experience and coursework to develop students' leadership capacity. The Residency Director will be supported by a full-time Residency Administrator The Director works under the direct supervision of the Associate Dean and under the direction of the Ed.L.D. Faculty Director. Job-Specific Responsibilities In collaboration with the Faculty Director, the Residency Director's responsibilities will include but are not limited to the following: • Generate content-rich programming for students in each of the three program years to facilitate development of learning and leadership goals and to foster connections between their coursework and the 3rd year residency experience; • Provide career coaching and general support through individual meetings with students throughout the first and second years and during the 3rd year residency; • Guide students in interviewing and matching with appropriate residency sites based on their learning goals; • Build and maintain a set of partner organizations and residency sites by developing and cultivating relationships with senior-level executives (e.g., Superintendents, CEOs, Executive Directors, Presidents) at current and prospective Ed.L.D. partner sites; • Design and lead residency orientation and training opportunities for students and partner representatives with input and participation from program faculty and select staff; • Troubleshoot all residency-related challenges, working in consultation with Ed.L.D. staff to devise solutions to support students' work and success; • Develop models for systematic feedback and assessment of all aspects of the residency experience; • Develop and maintain official Ed.L.D. residency and Capstone policies, guidelines, and related documents; • Supervise and develop staff; • Serve on school-wide committees as needed; • Other responsibilities as needed. Basic Qualifications Advanced degree and minimum 7 years of related experience. Direct experience in at least one area of preK-12 education (e.g. education nonprofits, education entrepreneurship, school districts, social purpose for-profits, and government agencies or policy/advocacy organizations). Previous experience managing staff required. Willingness to travel required. Additional Qualifications Broad knowledge of the American education sector ideally with specific experience in the education non-profit and education entrepreneurship sectors. Superior organizational skills and attention to detail. Excellent written communication skills. Ability to manage multiple concurrent priorities and adjust work flow accordingly. Strong strategic analysis, interpersonal, and communication skills. Experience or expertise in leadership development, experiential learning, mentoring and/or coaching at the graduate or professional level desirable, preferably within education. Experience or expertise in developing and evaluating learning outcomes helpful. Discretion with confidential information. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Additional Information HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: • Hiring and retaining staff reflecting the diversity of those we serve; • Providing employees opportunities to learn, grow, and be challenged; • Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; • Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; • Communicating transparently and respectfully; and • Fostering an inclusive, respectful, and professional work environment We regret that the Harvard Graduate School of Education does not provide Visa sponsorship. About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu Job Function Academic, General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Degree Programs Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Pre-Employment Screening Education, Identity PI116138469
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 07-Dec-2019 Online Technology Analyst Division of Continuing Education 50946BR Job Summary Provide multi-tier technical support, monitor online classes and provide instant resolution for technical issues associated with classroom technology. Job-Specific Responsibilities This position reports to Director of Technical Support (Academic) at the Harvard Division of Continuing Education (DCE). This position is part of a support team dedicated to providing students and faculty with technical assistance with online courses and learning technologies. The primary responsibility of this position is to provide technical support, monitor online classes and provide instant resolution for technical issues associated with classroom technology. Technical support will be provided primarily by phone and email in a help desk environment. Staff must have the ability troubleshoot online education-related technical problems or escalate ticket. Many of the technical support issues require investigative and problem-solving skills. This position will include scheduled hours during evenings and weekends. Responsibilities include frontline phone support for instructors and students in online courses including Web Conference, streaming video and recorded lectures. Monitor live online classes for problems with audio, video or other streaming issues. Notify proper staff for course wide issues for live classes. Provide email support of student and faculty technical questions. Support students with online and proctored exams. Create ServiceNow support tickets regarding all contacts made to the helpdesk. Consult with or transfer unresolved tickets to other staff. Assist students with basic course web site navigation and assignment submission. Basic Qualifications High school graduate or equivalent with at least two years' experience as part of customer support group or help desk in an IT department. Experience with help desk ticketing/problem tracking software. Additional Qualifications Bachelor's degree preferred. Experience and interest in supporting remote customers, a plus, as is the capacity to relate to individuals from a wide variety of backgrounds, including the global community. Excellent interpersonal communication skills highly desired. Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Ability to work both independently and within teams. Familiarity with streaming video and web development technologies is a plus. Fluency in multiple of the following is desired: Zoom, ServiceNow, Salesforce, Jira, Canvas, Harvard Key, DUO access, Panapto and HTML. Experience with video streaming technologies, digital cameras and basic video editing is a plus. Experience in higher education, especially at Harvard, is helpful. Additional Information The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 16,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 10,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering 80 short noncredit courses to almost 4,000 learners annually. The schedule for this position will be Sunday, 12-8pm and Tuesday - Thursday, 3-11pm. All formal offers will be made by FAS Human Resources. Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Job Function Information Technology Sub Unit ------------ Location USA - MA - Cambridge Department Division of Continuing Education Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 053 Pre-Employment Screening Education, Identity Schedule Sunday, 12-8pm Tuesday-Thursday 3-11pm PI116137760
Dec 08, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 07-Dec-2019 Online Technology Analyst Division of Continuing Education 50946BR Job Summary Provide multi-tier technical support, monitor online classes and provide instant resolution for technical issues associated with classroom technology. Job-Specific Responsibilities This position reports to Director of Technical Support (Academic) at the Harvard Division of Continuing Education (DCE). This position is part of a support team dedicated to providing students and faculty with technical assistance with online courses and learning technologies. The primary responsibility of this position is to provide technical support, monitor online classes and provide instant resolution for technical issues associated with classroom technology. Technical support will be provided primarily by phone and email in a help desk environment. Staff must have the ability troubleshoot online education-related technical problems or escalate ticket. Many of the technical support issues require investigative and problem-solving skills. This position will include scheduled hours during evenings and weekends. Responsibilities include frontline phone support for instructors and students in online courses including Web Conference, streaming video and recorded lectures. Monitor live online classes for problems with audio, video or other streaming issues. Notify proper staff for course wide issues for live classes. Provide email support of student and faculty technical questions. Support students with online and proctored exams. Create ServiceNow support tickets regarding all contacts made to the helpdesk. Consult with or transfer unresolved tickets to other staff. Assist students with basic course web site navigation and assignment submission. Basic Qualifications High school graduate or equivalent with at least two years' experience as part of customer support group or help desk in an IT department. Experience with help desk ticketing/problem tracking software. Additional Qualifications Bachelor's degree preferred. Experience and interest in supporting remote customers, a plus, as is the capacity to relate to individuals from a wide variety of backgrounds, including the global community. Excellent interpersonal communication skills highly desired. Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Ability to work both independently and within teams. Familiarity with streaming video and web development technologies is a plus. Fluency in multiple of the following is desired: Zoom, ServiceNow, Salesforce, Jira, Canvas, Harvard Key, DUO access, Panapto and HTML. Experience with video streaming technologies, digital cameras and basic video editing is a plus. Experience in higher education, especially at Harvard, is helpful. Additional Information The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 16,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 10,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering 80 short noncredit courses to almost 4,000 learners annually. The schedule for this position will be Sunday, 12-8pm and Tuesday - Thursday, 3-11pm. All formal offers will be made by FAS Human Resources. Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Job Function Information Technology Sub Unit ------------ Location USA - MA - Cambridge Department Division of Continuing Education Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 053 Pre-Employment Screening Education, Identity Schedule Sunday, 12-8pm Tuesday-Thursday 3-11pm PI116137760
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Richard F. French Librarian of the Eda Kuhn Loeb Music Library Harvard College Library 51138BR Job Summary Although the position will remain posted until filled, applicants are strongly encouraged to apply by January 24, 2020. Harvard University seeks a dynamic, progressive, user-centered, inclusive, and innovative librarian to provide leadership for the Eda Kuhn Loeb Music Library, one of the leading libraries in the world for the study of a wide variety of musical disciplines, including historical musicology, music theory, ethnomusicology, composition, historically informed performance practice, and more. Reporting to the Director of Arts and Special Collections of the Harvard College Library, the Librarian leads and manages the staff, budget, operations, and programs that support a diverse array of research and teaching activities centered in the Music Library's collection of books, scores, recordings, periodicals, special collections, and other materials. The Librarian represents the Music Library to individuals and groups of faculty, students, researchers, donors, the music community, the media, and other external constituents. The Librarian will have an extraordinary opportunity to lead the collections, services, and programs of the library in a moment that features a dynamic new curriculum in the Department of Music, deeper collaborations with libraries on campus and within consortia, and new and emerging methods of scholarship and the presentation of library collections for discovery and access. The successful incumbent will possess wide-ranging knowledge of the study and practice of music, broadly conceived; deep understanding of the administration of libraries and archives; enthusiasm for working with faculty and students; proclivity for adopting new technologies that will improve access to and use of Music Library holdings; and a collaborative and collegial outlook and spirit. Job-Specific Responsibilities Leads and manages the Music Library by developing, articulating, and implementing strategic vision and directions, overseeing day-to-day operations and special projects, establishing priorities, and coordinating work with units in the Harvard Library and other groups on campus. Directly supervises and develops a staff of eight professional librarians and library assistants, as well as project staff, interns, and students dedicated to Music Library activities. Partners closely with Harvard Library Access Services and Information and Technical Services staff who are embedded in and/or directly support the Music Library. Establishes and fosters strong relationships with faculty and students to learn about and engage with evolving approaches to research and teaching and to align acquisition of library materials and resources, services, and programs of the Music Library with current academic priorities. Manages the Library operating budget (ca. $2 million). Collaborates with managers and staff in Arts and Special Collections of the Harvard College Library and several Harvard Library departments including Access Services; Administration; Communications; Digital Strategies and Innovation, Facilities; Financial Planning and Analysis; Information and Technical Services; and Preservation Services. Develops, coordinates, implements, and regularly updates an evolving and forward-looking strategy for collection development of library materials that encompasses a wide range of materials and formats, advances an intentional approach for unique and distinctive materials, and works in coordination with other libraries, networks, and organizations such as Ivy Plus and HathiTrust. Provides leadership for the teaching, library, and information management objectives of the University and the Faculty of Arts and Sciences, including open access, online education, and business models that minimize barriers to students' and scholars' access to information. Stays abreast of trends in historical musicology, ethnomusicology, performance, including the specific tools and initiatives that support creative discovery and use of all forms of recorded music. Embraces new technologies that support these efforts. Participates in standing committees, councils, working groups, and other activities in the library and on campus. Participates in fundraising and development efforts on behalf of the Music Library. Builds and maintains an active professional and scholarly profile through participation in professional organizations on the regional, national and international level and through research, publication, and/or other activities. Basic Qualifications Advanced degree(s) in Musicology, Ethnomusicology, Information and Library Science, and/or another subject area relevant to the collections of the Music Library. Five or more years of professional experience with increasing responsibility in research or academic music libraries. Demonstrated experience with supervising employees and supporting their efforts in order to build and foster a diverse, productive, and engaging workplace and professional community. Additional Qualifications PhD and/or MLS preferred. Commitment to supporting efforts to foster diversity and inclusion in library, university, and professional contexts. Demonstrated knowledge of traditional and emerging approaches to research and teaching in music and related disciplines. Demonstrated knowledge of the selection and acquisition of music library materials. Demonstrated experience implementing innovative approaches to provide access to collections and to facilitate their use in research and teaching. Knowledge of trends and techniques related to preservation, cataloging, reference, and instruction in a music library context. Knowledge of trends in music publishing and scholarly communications, with a commitment to principles of open access. Experience working with special collections and archives. Demonstrated ability to work effectively with faculty, students, library users, and library colleagues. Evidence of a strong service orientation. Knowledge of intellectual property issues related to music library collections and services. Excellent oral and written communication skills and interpersonal skills to work effectively with culturally diverse library users and colleagues. Strong technology skills and an enthusiasm for adopting new technologies and systems that help advance the mission of the library. Capacity to thrive in a changing working environment. Record of engagement with professional groups and activities and/or contributions to professional or scholarly literature. Reading knowledge of at least one non-English language. Additional Information About the Eda Kuhn Loeb Music Library The Eda Kuhn Loeb Music Library, located within the Music Building, is the primary repository for musical materials at Harvard. The Library's general and special collections and associated services support research and teaching programs in the Department of Music as well as the musical interests and activities of the broader University community and the research needs of an international scholarly constituency. General collections include about 95,000 books, 147,000 musical scores, 87,000 sound recordings and video formats, 1,080 periodical titles, and a significant suite of online resources, that support research in a wide variety of musical disciplines including historical musicology, ethnomusicology, music theory, composition, historically informed performance practice. Rare editions, manuscripts, and archival materials are held within two special collections units within the Music Library: the Isham Memorial Library, a special adjunct library dedicated to research with primary sources, (holding over 8000 rare books and scores and 31,200 microforms); and the Archive of World Music, which contains archival field recordings of musics world-wide as well as commercial audiovisual materials of ethnomusicological interest. Diversity and Inclusion at the Harvard Library Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success. We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society. Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers-now and in the future-with exceptional experiences and comprehensive access to these materials. Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard . The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance. Job Function Library Sub Unit ------------ Location USA - MA - Cambridge Department Harvard College Library, Eda Kuhn Loeb Music Library Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 059 Pre-Employment Screening Criminal, Education, Identity PI116138002
Dec 08, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Richard F. French Librarian of the Eda Kuhn Loeb Music Library Harvard College Library 51138BR Job Summary Although the position will remain posted until filled, applicants are strongly encouraged to apply by January 24, 2020. Harvard University seeks a dynamic, progressive, user-centered, inclusive, and innovative librarian to provide leadership for the Eda Kuhn Loeb Music Library, one of the leading libraries in the world for the study of a wide variety of musical disciplines, including historical musicology, music theory, ethnomusicology, composition, historically informed performance practice, and more. Reporting to the Director of Arts and Special Collections of the Harvard College Library, the Librarian leads and manages the staff, budget, operations, and programs that support a diverse array of research and teaching activities centered in the Music Library's collection of books, scores, recordings, periodicals, special collections, and other materials. The Librarian represents the Music Library to individuals and groups of faculty, students, researchers, donors, the music community, the media, and other external constituents. The Librarian will have an extraordinary opportunity to lead the collections, services, and programs of the library in a moment that features a dynamic new curriculum in the Department of Music, deeper collaborations with libraries on campus and within consortia, and new and emerging methods of scholarship and the presentation of library collections for discovery and access. The successful incumbent will possess wide-ranging knowledge of the study and practice of music, broadly conceived; deep understanding of the administration of libraries and archives; enthusiasm for working with faculty and students; proclivity for adopting new technologies that will improve access to and use of Music Library holdings; and a collaborative and collegial outlook and spirit. Job-Specific Responsibilities Leads and manages the Music Library by developing, articulating, and implementing strategic vision and directions, overseeing day-to-day operations and special projects, establishing priorities, and coordinating work with units in the Harvard Library and other groups on campus. Directly supervises and develops a staff of eight professional librarians and library assistants, as well as project staff, interns, and students dedicated to Music Library activities. Partners closely with Harvard Library Access Services and Information and Technical Services staff who are embedded in and/or directly support the Music Library. Establishes and fosters strong relationships with faculty and students to learn about and engage with evolving approaches to research and teaching and to align acquisition of library materials and resources, services, and programs of the Music Library with current academic priorities. Manages the Library operating budget (ca. $2 million). Collaborates with managers and staff in Arts and Special Collections of the Harvard College Library and several Harvard Library departments including Access Services; Administration; Communications; Digital Strategies and Innovation, Facilities; Financial Planning and Analysis; Information and Technical Services; and Preservation Services. Develops, coordinates, implements, and regularly updates an evolving and forward-looking strategy for collection development of library materials that encompasses a wide range of materials and formats, advances an intentional approach for unique and distinctive materials, and works in coordination with other libraries, networks, and organizations such as Ivy Plus and HathiTrust. Provides leadership for the teaching, library, and information management objectives of the University and the Faculty of Arts and Sciences, including open access, online education, and business models that minimize barriers to students' and scholars' access to information. Stays abreast of trends in historical musicology, ethnomusicology, performance, including the specific tools and initiatives that support creative discovery and use of all forms of recorded music. Embraces new technologies that support these efforts. Participates in standing committees, councils, working groups, and other activities in the library and on campus. Participates in fundraising and development efforts on behalf of the Music Library. Builds and maintains an active professional and scholarly profile through participation in professional organizations on the regional, national and international level and through research, publication, and/or other activities. Basic Qualifications Advanced degree(s) in Musicology, Ethnomusicology, Information and Library Science, and/or another subject area relevant to the collections of the Music Library. Five or more years of professional experience with increasing responsibility in research or academic music libraries. Demonstrated experience with supervising employees and supporting their efforts in order to build and foster a diverse, productive, and engaging workplace and professional community. Additional Qualifications PhD and/or MLS preferred. Commitment to supporting efforts to foster diversity and inclusion in library, university, and professional contexts. Demonstrated knowledge of traditional and emerging approaches to research and teaching in music and related disciplines. Demonstrated knowledge of the selection and acquisition of music library materials. Demonstrated experience implementing innovative approaches to provide access to collections and to facilitate their use in research and teaching. Knowledge of trends and techniques related to preservation, cataloging, reference, and instruction in a music library context. Knowledge of trends in music publishing and scholarly communications, with a commitment to principles of open access. Experience working with special collections and archives. Demonstrated ability to work effectively with faculty, students, library users, and library colleagues. Evidence of a strong service orientation. Knowledge of intellectual property issues related to music library collections and services. Excellent oral and written communication skills and interpersonal skills to work effectively with culturally diverse library users and colleagues. Strong technology skills and an enthusiasm for adopting new technologies and systems that help advance the mission of the library. Capacity to thrive in a changing working environment. Record of engagement with professional groups and activities and/or contributions to professional or scholarly literature. Reading knowledge of at least one non-English language. Additional Information About the Eda Kuhn Loeb Music Library The Eda Kuhn Loeb Music Library, located within the Music Building, is the primary repository for musical materials at Harvard. The Library's general and special collections and associated services support research and teaching programs in the Department of Music as well as the musical interests and activities of the broader University community and the research needs of an international scholarly constituency. General collections include about 95,000 books, 147,000 musical scores, 87,000 sound recordings and video formats, 1,080 periodical titles, and a significant suite of online resources, that support research in a wide variety of musical disciplines including historical musicology, ethnomusicology, music theory, composition, historically informed performance practice. Rare editions, manuscripts, and archival materials are held within two special collections units within the Music Library: the Isham Memorial Library, a special adjunct library dedicated to research with primary sources, (holding over 8000 rare books and scores and 31,200 microforms); and the Archive of World Music, which contains archival field recordings of musics world-wide as well as commercial audiovisual materials of ethnomusicological interest. Diversity and Inclusion at the Harvard Library Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success. We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society. Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers-now and in the future-with exceptional experiences and comprehensive access to these materials. Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard . The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance. Job Function Library Sub Unit ------------ Location USA - MA - Cambridge Department Harvard College Library, Eda Kuhn Loeb Music Library Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 059 Pre-Employment Screening Criminal, Education, Identity PI116138002
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Assistant Director, Accessibility Services Division of Continuing Education 51195BR Job Summary Independently assess the needs of the student body, develop and organize educational, social and cultural activities. Job-Specific Responsibilities The Accessibility Services Office (ASO) is responsible for providing accommodations for students with documented disabilities enrolled in the programs and Schools of Continuing Education at Harvard University. The provision and determination of eligibility for accommodations, Accessibility Services Office fulfills the university's legal responsibilities under section 504 of the Rehabilitation Act and the Americans with Disabilities Act Amended Act (ADAAA). A sampling of accommodations might include alternative-format textbooks, note-takers, exam accommodations, academic counseling, and various forms of assistive technology. The ASO serves as a single entry point for students within the Division of Continuing Education who require accommodations in their academic courses and, when appropriate, co-curricular student life, including housing and residential life accommodations. ASO collaborates with other Harvard offices and schools to ensure that students with disabilities have equal access to facilities and activities on campus. Position Overview Reporting to the Manager of the Accessibility Services Office, the Assistant Director will be an integral part of the Accessibility Services Office team. The Assistant Director has direct responsibility to determine disability status, eligibility for accommodations, and decision-making regarding reasonable and appropriate accommodations for individual students. The position will support the ASO through direct decision making and direct service to (approximately 600 traditional and non-traditional) students annually, through in-person and technologically assisted meetings. Duties include but are not limited to: Develop appropriate curricular and co-curricular accommodation/modification plans based on functional limitations created by individual conditions, a subset of approximately 600 students per academic year. Participate in the interactive process for new students. Reviews student documentation, synthesize information to develop reasonable accommodation plans; ensures documentation meets standards established by DCE; makes decisions related to accommodation requests; monitors services and re-evaluate as needs and courses change. Hires, supervises and trains exam proctors in collaboration with the Accessibility Coordinator(s) Collaborate with faculty and departments in the effective, required, and timely delivery of academic materials; confirm accommodation implementation and effectiveness throughout each course Support the ASO team and Director through on-going student support, development of policy and procedures, and overall office functionality. Other duties as assigned Typical Core Duties Develop and implement programs to enhance the quality of the student experience; manage processes, outreach, content and finances Act as a primary advising resource for students and faculty program requirements, academic degree progress, leaves of absence, cross-registration, adviser selection, and quality of life Manage events and conferences including developing content, structure, and publicity, coordinating with other Harvard offices and groups, and managing logistical details Advise student organizations on a variety of matters including risk reduction strategies, safe alcohol management, budgeting and goal setting Produce and analyze reports to analyze program and event data May determine accessibility eligibility and promote available resources and available options May work with the Title IX office on best practices and coordination of the University's overall response to Title IX issues Develop and implement comprehensive event management training programs for student organization leaders Interpret and clarify local and University policies and procedures for student leaders Ensure compliance with University policies and procedures and applicable legal rules and regulations Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 5 years' relevant work experience Additional Qualifications Master's Degree strongly preferred. Experience with disability service provision in higher education 5-7 years strongly preferred. Knowledge of and experience working with the ADA Amendments Act (ADAAA), Section 504 of the Rehabilitation Act (1973), FERPA, WCAG 2.0AA, and Assistive Technology. Experience interpreting clinical documentation for a full range of disabilities and operationalizing into reasonable accommodations in the college environment for traditional and non-traditional learners. Strong organizational skills with expertise in planning, problems-solving, and, the ability to prioritize in a fast-paced environment. Ability to communicate professionally both verbally and in writing with careful attention to detail. Excellent interpersonal skills and ability to work collaboratively with a diverse group of students, faculty, and staff. Additional Information The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 16,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 10,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering 80 short noncredit courses to almost 4,000 learners annually. All formal offers will be made by FAS Human Resources. Harvard offers an outstanding benefits package including: Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Job Function Faculty & Student Services Sub Unit ------------ Location USA - MA - Cambridge Department Division of Continuing Education Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Pre-Employment Screening Education, Identity Schedule PI116138082
Dec 08, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Assistant Director, Accessibility Services Division of Continuing Education 51195BR Job Summary Independently assess the needs of the student body, develop and organize educational, social and cultural activities. Job-Specific Responsibilities The Accessibility Services Office (ASO) is responsible for providing accommodations for students with documented disabilities enrolled in the programs and Schools of Continuing Education at Harvard University. The provision and determination of eligibility for accommodations, Accessibility Services Office fulfills the university's legal responsibilities under section 504 of the Rehabilitation Act and the Americans with Disabilities Act Amended Act (ADAAA). A sampling of accommodations might include alternative-format textbooks, note-takers, exam accommodations, academic counseling, and various forms of assistive technology. The ASO serves as a single entry point for students within the Division of Continuing Education who require accommodations in their academic courses and, when appropriate, co-curricular student life, including housing and residential life accommodations. ASO collaborates with other Harvard offices and schools to ensure that students with disabilities have equal access to facilities and activities on campus. Position Overview Reporting to the Manager of the Accessibility Services Office, the Assistant Director will be an integral part of the Accessibility Services Office team. The Assistant Director has direct responsibility to determine disability status, eligibility for accommodations, and decision-making regarding reasonable and appropriate accommodations for individual students. The position will support the ASO through direct decision making and direct service to (approximately 600 traditional and non-traditional) students annually, through in-person and technologically assisted meetings. Duties include but are not limited to: Develop appropriate curricular and co-curricular accommodation/modification plans based on functional limitations created by individual conditions, a subset of approximately 600 students per academic year. Participate in the interactive process for new students. Reviews student documentation, synthesize information to develop reasonable accommodation plans; ensures documentation meets standards established by DCE; makes decisions related to accommodation requests; monitors services and re-evaluate as needs and courses change. Hires, supervises and trains exam proctors in collaboration with the Accessibility Coordinator(s) Collaborate with faculty and departments in the effective, required, and timely delivery of academic materials; confirm accommodation implementation and effectiveness throughout each course Support the ASO team and Director through on-going student support, development of policy and procedures, and overall office functionality. Other duties as assigned Typical Core Duties Develop and implement programs to enhance the quality of the student experience; manage processes, outreach, content and finances Act as a primary advising resource for students and faculty program requirements, academic degree progress, leaves of absence, cross-registration, adviser selection, and quality of life Manage events and conferences including developing content, structure, and publicity, coordinating with other Harvard offices and groups, and managing logistical details Advise student organizations on a variety of matters including risk reduction strategies, safe alcohol management, budgeting and goal setting Produce and analyze reports to analyze program and event data May determine accessibility eligibility and promote available resources and available options May work with the Title IX office on best practices and coordination of the University's overall response to Title IX issues Develop and implement comprehensive event management training programs for student organization leaders Interpret and clarify local and University policies and procedures for student leaders Ensure compliance with University policies and procedures and applicable legal rules and regulations Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 5 years' relevant work experience Additional Qualifications Master's Degree strongly preferred. Experience with disability service provision in higher education 5-7 years strongly preferred. Knowledge of and experience working with the ADA Amendments Act (ADAAA), Section 504 of the Rehabilitation Act (1973), FERPA, WCAG 2.0AA, and Assistive Technology. Experience interpreting clinical documentation for a full range of disabilities and operationalizing into reasonable accommodations in the college environment for traditional and non-traditional learners. Strong organizational skills with expertise in planning, problems-solving, and, the ability to prioritize in a fast-paced environment. Ability to communicate professionally both verbally and in writing with careful attention to detail. Excellent interpersonal skills and ability to work collaboratively with a diverse group of students, faculty, and staff. Additional Information The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 16,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 10,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering 80 short noncredit courses to almost 4,000 learners annually. All formal offers will be made by FAS Human Resources. Harvard offers an outstanding benefits package including: Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Job Function Faculty & Student Services Sub Unit ------------ Location USA - MA - Cambridge Department Division of Continuing Education Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Pre-Employment Screening Education, Identity Schedule PI116138082
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Analyst, HR Systems Harvard University Information Technology 51217BR Job Summary Independently analyze, identify, develop and communicate technical solutions. Devise and/or modify procedures to solve complex technical problems. Job-Specific Responsibilities Analyst This is a fully benefited, full-time Harvard University position that has been funded until December 31, 2021. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance. Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. Our mission is to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines - and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment we are looking for you! The Analyst reports to the Associate Director for HR Systems and is responsible for the following: Supports the delivery of university-wide HR Systems, including PeopleSoft HCM (HR, Payroll, Time and Labor, Absence Management, Talent Management, Pension and Benefits Administration modules), IBM/Kenexa (Staff Recruiting), Harvard Training Portal and other HR applications. Collaborate with other team members to discuss, design, document, configure and test enhancements and fixes scheduled in a release. Identify and document functional specifications and comprehensive test cases. Execute the test cases during System Testing (TST) and Integration testing (INT). Collaborate with IT teams, users, analysts, and vendors to ensure complete integration of solutions across systems and areas. Sign off on testing. Conduct user acceptance testing and provide end-user documentation and training if needed. Participate as a member of an Agile team. Attend the team's meetings and be actively engaged in what the team is working on. Design, develop, document, configure and test enhancements and fixes that are needed to ensure the successful delivery of the project. Execute test cases during System Testing (TST) and Integration testing (INT). Work with the team to ensure complete integration of solutions across systems and areas. Sign-off on testing, and work with end-users and vendors to obtain their sign off during testing, as appropriate. Provide end-user documentation and training if needed. Identify communication needs. Participate in the weekly production support rotation during business hours. Respond within one business day to end user questions, system issues and requests for data sets, reports and system enhancements. Independently research and troubleshoot any issues. Consult other analysts as needed. Ensure that weekly, monthly or annual operational tasks are completed on time and coordinate with business units as needed. Identify opportunities for process and/or system improvements. Make suggestions to implement those changes. May review other analysts' work, reports, specification document and/or test scripts to comply with IT Audit guidelines. Other duties as assigned Typical Core Duties Work at a high level within a team on most phases of service analysis and consider the business implications of technology applications to the current and future business environment Collaborate with stakeholders to translate business needs into systems requirements and scoping Contribute to the definition of systems requirements, conduct gap analysis, and identify feasible alternative solutions that meet defined business objectives Perform user needs analysis, product evaluation, selection, customization, testing, implementation, and support Participate in the development of plans and policies for a unit/school Abide by and follow the Harvard University IT technical standards, policies and Code of Conduct Basic Qualifications Minimum of two years' post-secondary education and/or relevant work experience Additional Qualifications College degree required; Minimum of 3 years of functional experience with the PeopleSoft HRMS application, or other systems. Strong project management, organizational, analytical and communication skills are required. Ability to synthesize business issues into technical solutions and clearly document business needs and solutions. Ability to set priorities, meet deadlines and work independently and/or as part of a team. Prior experience at a University is a plus. Prior experience with the Agile methodology and User Experience/Design Thinking is preferred. Demonstrated team performance skills, service mindset approach, and the ability to act as a trusted advisor Certificates and Licenses Completion of Harvard IT Academy specified foundational courses (or external equivalent) preferred Working Conditions Work is performed in an office setting Additional Information Please provide a cover letter with your application and upload as one document Please note: Harvard University requires pre-employment reference and background screening. Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship. This position has a 180-day orientation and review period. More about HUIT: Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University. Mission: To assure Harvard's leadership in IT: We strive to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. Values: • User-focused • Collaborative • Innovative • Open Harvard Information Technology Academy (designed for IT Staff): HUIT's IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/ Accessibility: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. Diversity, Inclusion & Belonging: The dynamism that comes with working at Harvard is largely the result of our diversity. Here, staff, faculty, administrators and students representing a wide range of ages, races, interests and backgrounds come together in pursuit of common goals. Together, we strive to provide an environment that values diversity and promotes an inclusive culture. Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options : Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Job Function Information Technology Sub Unit ------------ Location USA - MA - Cambridge Department Administrative IT Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Appointment End Date 31-Dec-2021 Pre-Employment Screening Education, Identity PI116138157
Dec 08, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Analyst, HR Systems Harvard University Information Technology 51217BR Job Summary Independently analyze, identify, develop and communicate technical solutions. Devise and/or modify procedures to solve complex technical problems. Job-Specific Responsibilities Analyst This is a fully benefited, full-time Harvard University position that has been funded until December 31, 2021. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance. Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. Our mission is to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines - and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a team environment we are looking for you! The Analyst reports to the Associate Director for HR Systems and is responsible for the following: Supports the delivery of university-wide HR Systems, including PeopleSoft HCM (HR, Payroll, Time and Labor, Absence Management, Talent Management, Pension and Benefits Administration modules), IBM/Kenexa (Staff Recruiting), Harvard Training Portal and other HR applications. Collaborate with other team members to discuss, design, document, configure and test enhancements and fixes scheduled in a release. Identify and document functional specifications and comprehensive test cases. Execute the test cases during System Testing (TST) and Integration testing (INT). Collaborate with IT teams, users, analysts, and vendors to ensure complete integration of solutions across systems and areas. Sign off on testing. Conduct user acceptance testing and provide end-user documentation and training if needed. Participate as a member of an Agile team. Attend the team's meetings and be actively engaged in what the team is working on. Design, develop, document, configure and test enhancements and fixes that are needed to ensure the successful delivery of the project. Execute test cases during System Testing (TST) and Integration testing (INT). Work with the team to ensure complete integration of solutions across systems and areas. Sign-off on testing, and work with end-users and vendors to obtain their sign off during testing, as appropriate. Provide end-user documentation and training if needed. Identify communication needs. Participate in the weekly production support rotation during business hours. Respond within one business day to end user questions, system issues and requests for data sets, reports and system enhancements. Independently research and troubleshoot any issues. Consult other analysts as needed. Ensure that weekly, monthly or annual operational tasks are completed on time and coordinate with business units as needed. Identify opportunities for process and/or system improvements. Make suggestions to implement those changes. May review other analysts' work, reports, specification document and/or test scripts to comply with IT Audit guidelines. Other duties as assigned Typical Core Duties Work at a high level within a team on most phases of service analysis and consider the business implications of technology applications to the current and future business environment Collaborate with stakeholders to translate business needs into systems requirements and scoping Contribute to the definition of systems requirements, conduct gap analysis, and identify feasible alternative solutions that meet defined business objectives Perform user needs analysis, product evaluation, selection, customization, testing, implementation, and support Participate in the development of plans and policies for a unit/school Abide by and follow the Harvard University IT technical standards, policies and Code of Conduct Basic Qualifications Minimum of two years' post-secondary education and/or relevant work experience Additional Qualifications College degree required; Minimum of 3 years of functional experience with the PeopleSoft HRMS application, or other systems. Strong project management, organizational, analytical and communication skills are required. Ability to synthesize business issues into technical solutions and clearly document business needs and solutions. Ability to set priorities, meet deadlines and work independently and/or as part of a team. Prior experience at a University is a plus. Prior experience with the Agile methodology and User Experience/Design Thinking is preferred. Demonstrated team performance skills, service mindset approach, and the ability to act as a trusted advisor Certificates and Licenses Completion of Harvard IT Academy specified foundational courses (or external equivalent) preferred Working Conditions Work is performed in an office setting Additional Information Please provide a cover letter with your application and upload as one document Please note: Harvard University requires pre-employment reference and background screening. Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship. This position has a 180-day orientation and review period. More about HUIT: Harvard University Information Technology (HUIT) is responsible for the strategy, planning, and delivery of information technology across the University. Mission: To assure Harvard's leadership in IT: We strive to make it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. Values: • User-focused • Collaborative • Innovative • Open Harvard Information Technology Academy (designed for IT Staff): HUIT's IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/ Accessibility: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. Diversity, Inclusion & Belonging: The dynamism that comes with working at Harvard is largely the result of our diversity. Here, staff, faculty, administrators and students representing a wide range of ages, races, interests and backgrounds come together in pursuit of common goals. Together, we strive to provide an environment that values diversity and promotes an inclusive culture. Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options : Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston. Job Function Information Technology Sub Unit ------------ Location USA - MA - Cambridge Department Administrative IT Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Appointment End Date 31-Dec-2021 Pre-Employment Screening Education, Identity PI116138157
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Program Manager for Student Engagement Harvard Kennedy School 51152BR Job Summary The Bloomberg Harvard City Leadership Initiative at the Harvard Kennedy School's Ash Center is searching for a Program Manager for Student Engagement. The Program Manager will serve a lead role in working with students, faculty, and cities to develop and execute programming that expands the Initiative's work with and through students. Candidates must demonstrate experience or interest in governing cities (through education or work experience), relentless work ethic, and experience managing multiple initiatives simultaneously. The Ash Center is a vibrant and values-driven community. We actively seek applications from candidates who demonstrate a commitment to building diverse and inclusive communities. The Bloomberg Harvard City Leadership Initiative is an ambitious joint effort of Harvard Kennedy School and Harvard Business School in close collaboration with and funded by Bloomberg Philanthropies to advance leadership, management, and innovation in cities. Now in its third full year, the initiative equips mayors and senior city officials with the skills, tools, and techniques to tackle the leadership and management challenges they face in their cities. The Initiative's work with cities creates an opportunity to inspire a future generation of city leaders. Over the program's first two years, more than 120 Harvard graduate students have engaged in summer fellowships, field courses, and research for cities. These students gain experience with city government by working on real-world city issues, and in so doing so, provide immediate value to participating cities and contribute to emerging research. Job-Specific Responsibilities Key responsibilities of the Program Manager include but are limited to the management and development of: Summer Fellowships. Manage interview process to place graduate students in Mayor's offices around the world, scoping of projects with cities, and professional development for students during Fellowship. Field Courses. Execute city participation and engagement in field-courses. Identify and work with faculty to advance Bloomberg Harvard city participation new field courses. Capstone projects / Policy Analysis Exercises. Oversee the development of year-long group capstone projects in cities, in which student teams work with faculty and cities to collectively address a key policy or management challenge facing the city. Student and Graduate Careers. Working with career advancement offices at Harvard graduate schools, ensure that participating cities take advantage of the broad network of alumni and students graduating from Harvard graduate schools in hiring for fulltime and/or intern positions. Student Recruitment for Initiative Projects. Work with program staff and cities to recruit and match students to ongoing research and projects to support cities. Additional Program Development. Work with faculty to advance initiatives that strengthen the pipeline of graduate student opportunities to work in and with cities. Team Advancement. Foster and contribute to a culture of excellence grounded in learning, problem solving, and teamwork. Collaborate with colleagues to identify recommendations for programmatic and process improvements. Basic Qualifications Bachelor's Degree and 6 years of progressively responsible experience or Master's Degree and 4 years of experience. Must have experience managing programs, development of strategy, or service delivery. Additional Qualifications Understanding or interest in the leadership, managerial, and organizational challenges associated with governing cities A relentless work ethic-coupled with an enthusiasm for rolling up their sleeves to do whatever it takes to get work done-whether strategic and/or routine and mundane Skill in managing multiple diverse activities simultaneously, delivering on commitments, and operating with speed, accuracy, and strong judgment Understanding of experiential learning, academic research, and student career advancement Excellent interpersonal and communication skills that resonate persuasively, concisely, and clearly with audiences of different backgrounds An ability to drive to big picture goals while maintaining a strong attention to detail Proven organizational, creative problem-solving and analytical skills Master's Degree preferred but not required Additional Information This position is a fully benefits-eligible term appointment for one year with very strong possibility of renewal. The Ash Center is a vibrant and values-driven community. We are committed to diversity and welcome people of varied backgrounds, cultures, experiences, and disciplines. We actively seek applications from people of color, women, the LGBTQIA+ community, military veterans, persons with disabilities and underrepresented backgrounds. We regret that the Harvard Kennedy School does not provide Visa Sponsorship. Harvard University requires pre-employment references and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Ash Center Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Pre-Employment Screening Education, Identity PI116107660
Dec 07, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Program Manager for Student Engagement Harvard Kennedy School 51152BR Job Summary The Bloomberg Harvard City Leadership Initiative at the Harvard Kennedy School's Ash Center is searching for a Program Manager for Student Engagement. The Program Manager will serve a lead role in working with students, faculty, and cities to develop and execute programming that expands the Initiative's work with and through students. Candidates must demonstrate experience or interest in governing cities (through education or work experience), relentless work ethic, and experience managing multiple initiatives simultaneously. The Ash Center is a vibrant and values-driven community. We actively seek applications from candidates who demonstrate a commitment to building diverse and inclusive communities. The Bloomberg Harvard City Leadership Initiative is an ambitious joint effort of Harvard Kennedy School and Harvard Business School in close collaboration with and funded by Bloomberg Philanthropies to advance leadership, management, and innovation in cities. Now in its third full year, the initiative equips mayors and senior city officials with the skills, tools, and techniques to tackle the leadership and management challenges they face in their cities. The Initiative's work with cities creates an opportunity to inspire a future generation of city leaders. Over the program's first two years, more than 120 Harvard graduate students have engaged in summer fellowships, field courses, and research for cities. These students gain experience with city government by working on real-world city issues, and in so doing so, provide immediate value to participating cities and contribute to emerging research. Job-Specific Responsibilities Key responsibilities of the Program Manager include but are limited to the management and development of: Summer Fellowships. Manage interview process to place graduate students in Mayor's offices around the world, scoping of projects with cities, and professional development for students during Fellowship. Field Courses. Execute city participation and engagement in field-courses. Identify and work with faculty to advance Bloomberg Harvard city participation new field courses. Capstone projects / Policy Analysis Exercises. Oversee the development of year-long group capstone projects in cities, in which student teams work with faculty and cities to collectively address a key policy or management challenge facing the city. Student and Graduate Careers. Working with career advancement offices at Harvard graduate schools, ensure that participating cities take advantage of the broad network of alumni and students graduating from Harvard graduate schools in hiring for fulltime and/or intern positions. Student Recruitment for Initiative Projects. Work with program staff and cities to recruit and match students to ongoing research and projects to support cities. Additional Program Development. Work with faculty to advance initiatives that strengthen the pipeline of graduate student opportunities to work in and with cities. Team Advancement. Foster and contribute to a culture of excellence grounded in learning, problem solving, and teamwork. Collaborate with colleagues to identify recommendations for programmatic and process improvements. Basic Qualifications Bachelor's Degree and 6 years of progressively responsible experience or Master's Degree and 4 years of experience. Must have experience managing programs, development of strategy, or service delivery. Additional Qualifications Understanding or interest in the leadership, managerial, and organizational challenges associated with governing cities A relentless work ethic-coupled with an enthusiasm for rolling up their sleeves to do whatever it takes to get work done-whether strategic and/or routine and mundane Skill in managing multiple diverse activities simultaneously, delivering on commitments, and operating with speed, accuracy, and strong judgment Understanding of experiential learning, academic research, and student career advancement Excellent interpersonal and communication skills that resonate persuasively, concisely, and clearly with audiences of different backgrounds An ability to drive to big picture goals while maintaining a strong attention to detail Proven organizational, creative problem-solving and analytical skills Master's Degree preferred but not required Additional Information This position is a fully benefits-eligible term appointment for one year with very strong possibility of renewal. The Ash Center is a vibrant and values-driven community. We are committed to diversity and welcome people of varied backgrounds, cultures, experiences, and disciplines. We actively seek applications from people of color, women, the LGBTQIA+ community, military veterans, persons with disabilities and underrepresented backgrounds. We regret that the Harvard Kennedy School does not provide Visa Sponsorship. Harvard University requires pre-employment references and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Ash Center Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Pre-Employment Screening Education, Identity PI116107660
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Financial Analyst Radcliffe Institute for Advanced Study 51196BR Job Summary Independently perform diverse financial analysis for a school/unit and assist department management with their financial planning efforts, budget analysis and monthly reporting. Job-Specific Responsibilities Summary: Reporting to the Director of Financial Planning and Analysis, the Financial Analyst supports the Radcliffe Institute for Advanced Study (Radcliffe) in the areas of financial planning and budgeting, financial reporting and analysis, and restricted funds management. The Financial Analyst works collaboratively with other financial staff in a team environment and supports initiatives that will improve financial processes. Essential Duties and Responsibilities : Performs financial modeling and ad-hoc analysis in support of multi-year planning, budgeting, and quarterly reporting; assists with preparing management reports and financial presentations to support the CFO and other senior leadership in their financial management efforts. Prepares budget calendar, schedules annual budget meetings with directors and managers, and compiles budget requests Provides departments with direct support and training with budget preparation and oversees budget entry into the Harvard University Budget System (HUBS), coordinating with other financial staff Prepares centrally-budgeted items Analyzes budget submissions and formulates questions and recommendations; assists with departmental follow-up and finalizing budget revisions Maintains Radcliffe budget and planning related data, including staff headcount and FTEs Develops multi-year plan materials for departments, maintains record of plan decisions and plan updates, completes analyses and follow-up in support of plan reviews, documents decisions for communications with departments Helps prepare Radcliffe submissions to the University, including multi-year financial plan, annual operating budget and capital plan, and quarterly forecasts Allocates, monitors, and projects restricted fund balances and income in support of budget preparation, departmental spending plans, and stewardship reporting to donors. Tracks, reconciles, and adjusts restricted fund use among programs and events. Prepares documentation and journals for fund reallocations, income/expense/balance transfers, endowment assessments, and quarterly accruals. Oversees compliance with restricted fund terms and prepares financial reports sent to donors Ensures financial compliance with University policies and procedures and communicate possible areas of risk Keeps current of all relevant federal, state and University regulations, laws and policies as they presently exist and as they change, or are modified. Typical Core Duties Conduct complex financial analysis and update financial models and projections Analyze and project budgets and financial activity for multiple programs Provide technical advice and problem resolution for a school/unit financial community Enhance, produce and distribute unit-specific planning materials; develop and produce materials to facilitate annual budget planning and financial monitoring of budget-to-actuals at the local level May consolidate local budgets to facilitate the upload process Review financial data and explore options for report development within University financial applications Ensure financial compliance with University policies and procedures and applicable legal rules and regulations Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 5 years' relevant work experience Additional Qualifications Strong financial analysis and budget management experience within a complex, collaborative organization Strong quantitative and analytical skills, primarily using advanced Excel and PowerPoint skills Strong customer service skills and ability to build effective working relationships across Radcliffe and the University Advanced knowledge of budget management, financial analysis and financial modeling; working knowledge of accounting principles Demonstrated experience with financial systems and data query tools Excellent written and verbal communication skills MBA or other relevant graduate degree (e.g. Master's in Accounting or Finance) a plus Experience with Oracle budgeting and reporting applications a plus Fund accounting experience Highly organized and detail-oriented; able to effectively manage time and prioritize across multiple projects simultaneously Working Conditions Work is performed in an office setting Additional Information Please combine your cover letter and resume into a single document that is uploaded when you are instructed by HARVARD CAREERS, Harvard's online application program, to "Upload my resume/CV from my computer." Please note that cover letters are required for every application for a position at the Radcliffe Institute. About the Radcliffe Institute for Advanced Study The Radcliffe Institute for Advanced Study at Harvard University is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits , competitive pay , extensive learning opportunities, and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you have been looking for. Learn more about the people and programs of the Radcliffe Institute at www.radcliffe.harvard.edu . Job Function Finance Sub Unit ------------ Location USA - MA - Cambridge Department 101121 Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Pre-Employment Screening Credit, Education, Employment, Identity PI116107744
Dec 07, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Financial Analyst Radcliffe Institute for Advanced Study 51196BR Job Summary Independently perform diverse financial analysis for a school/unit and assist department management with their financial planning efforts, budget analysis and monthly reporting. Job-Specific Responsibilities Summary: Reporting to the Director of Financial Planning and Analysis, the Financial Analyst supports the Radcliffe Institute for Advanced Study (Radcliffe) in the areas of financial planning and budgeting, financial reporting and analysis, and restricted funds management. The Financial Analyst works collaboratively with other financial staff in a team environment and supports initiatives that will improve financial processes. Essential Duties and Responsibilities : Performs financial modeling and ad-hoc analysis in support of multi-year planning, budgeting, and quarterly reporting; assists with preparing management reports and financial presentations to support the CFO and other senior leadership in their financial management efforts. Prepares budget calendar, schedules annual budget meetings with directors and managers, and compiles budget requests Provides departments with direct support and training with budget preparation and oversees budget entry into the Harvard University Budget System (HUBS), coordinating with other financial staff Prepares centrally-budgeted items Analyzes budget submissions and formulates questions and recommendations; assists with departmental follow-up and finalizing budget revisions Maintains Radcliffe budget and planning related data, including staff headcount and FTEs Develops multi-year plan materials for departments, maintains record of plan decisions and plan updates, completes analyses and follow-up in support of plan reviews, documents decisions for communications with departments Helps prepare Radcliffe submissions to the University, including multi-year financial plan, annual operating budget and capital plan, and quarterly forecasts Allocates, monitors, and projects restricted fund balances and income in support of budget preparation, departmental spending plans, and stewardship reporting to donors. Tracks, reconciles, and adjusts restricted fund use among programs and events. Prepares documentation and journals for fund reallocations, income/expense/balance transfers, endowment assessments, and quarterly accruals. Oversees compliance with restricted fund terms and prepares financial reports sent to donors Ensures financial compliance with University policies and procedures and communicate possible areas of risk Keeps current of all relevant federal, state and University regulations, laws and policies as they presently exist and as they change, or are modified. Typical Core Duties Conduct complex financial analysis and update financial models and projections Analyze and project budgets and financial activity for multiple programs Provide technical advice and problem resolution for a school/unit financial community Enhance, produce and distribute unit-specific planning materials; develop and produce materials to facilitate annual budget planning and financial monitoring of budget-to-actuals at the local level May consolidate local budgets to facilitate the upload process Review financial data and explore options for report development within University financial applications Ensure financial compliance with University policies and procedures and applicable legal rules and regulations Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 5 years' relevant work experience Additional Qualifications Strong financial analysis and budget management experience within a complex, collaborative organization Strong quantitative and analytical skills, primarily using advanced Excel and PowerPoint skills Strong customer service skills and ability to build effective working relationships across Radcliffe and the University Advanced knowledge of budget management, financial analysis and financial modeling; working knowledge of accounting principles Demonstrated experience with financial systems and data query tools Excellent written and verbal communication skills MBA or other relevant graduate degree (e.g. Master's in Accounting or Finance) a plus Experience with Oracle budgeting and reporting applications a plus Fund accounting experience Highly organized and detail-oriented; able to effectively manage time and prioritize across multiple projects simultaneously Working Conditions Work is performed in an office setting Additional Information Please combine your cover letter and resume into a single document that is uploaded when you are instructed by HARVARD CAREERS, Harvard's online application program, to "Upload my resume/CV from my computer." Please note that cover letters are required for every application for a position at the Radcliffe Institute. About the Radcliffe Institute for Advanced Study The Radcliffe Institute for Advanced Study at Harvard University is dedicated to creating and sharing transformative ideas across the arts, humanities, sciences, and social sciences. The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. We are proud to be an Affirmative Action/Equal Opportunity Employer and are committed to achieving our goals through the efforts of a highly skilled, diverse workforce. With outstanding benefits , competitive pay , extensive learning opportunities, and a stimulating and attractive work environment, the Radcliffe Institute for Advanced Study at Harvard University may be exactly the employer you have been looking for. Learn more about the people and programs of the Radcliffe Institute at www.radcliffe.harvard.edu . Job Function Finance Sub Unit ------------ Location USA - MA - Cambridge Department 101121 Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Pre-Employment Screening Credit, Education, Employment, Identity PI116107744
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Associate Director, Program Development Harvard Law School 51206BR Job Summary Lead the delivery of executive education programming which may include curriculum design and development, logistics management, program analysis and project management. Job-Specific Responsibilities Harvard Law School is the world's premier resource for Executive Education for leaders in the legal profession. Under the direction of the Executive Director, this important role will contribute to the development of strategic markets and new programs to maximize the reach and impact of HLS. The successful candidate will be a member of a team that reaches out to critical markets, works in partnership with custom program clients, collaborates with faculty on program design, and expands interest in our programs. Responsibilities include developing institutional partnerships, managing custom programs (new and existing programs), launching new open-enrollment programs, and working with the program delivery team to achieve a smooth transition of programs from the development stage to the delivery stage. In addition, this role affirmatively works to understand relevant legal market trends and developments across private, in-house, and public sector practice, as well as other key areas of client interest. Open-Enrollment Programs Create and leverage collaborative relationships with HLS faculty, research programs, and centers with the goal of developing new Executive Education courses. Develop business and project plans for potential new open-enrollment programs. Conduct competitive market analysis for new program launches. Support faculty in development of new programs - advise on program structure, pedagogy, curriculum, and planning timeline. Gain an understanding from the Faculty Chair of program target market. Based on that understanding, work in collaboration with HLS EE Manager of Special Projects and Market Outreach on creation of marketing plan and related collateral. Ensure new programs effectively meet HLS EE objectives related to market and financial growth. Lead the development or renewal of a portfolio of custom programs to meet Executive Education growth and financial targets. Work with HLS Executive Education leadership and faculty to qualify leads, develop proposals/budgets, design new programs, and negotiate contracts. Create and leverage collaborative relationships with HLS faculty, research programs, and centers with the goal of developing new Executive Education courses. Strategic Market Development Assess new market opportunities: undertake market analyses and perform growth forecasts for market expansion or new market development. Maintain strong ties to key internal and external partners and develop new institutional relationships in critical markets. Communicate directly and effectively with HLSEE clients, alumni, and potential clients. Find new ways to promote the HLSEE brand and broaden our reach across HLS and into appropriate target markets. Organizational support Support and manage delivery of custom and open enrollment programs. Collaborate with current Senior Program Manager to improve design, development, and delivery of existing and new HLSEE programs. Develop familiarity with all EE programs to effectively create, promote, and support new programs. Performs other duties as assigned May be required to work some evenings and weekends during programs. May require occasionally travel to attend conferences or client meetings. Typical Core Duties Research and develop program content and materials, analyze program mapping and demand; recommend improvements Lead review and assessment of new program proposals, curriculum, and new format designs Lead development of marketing and sales outreach strategy; foster and maintain relationships with external clients to increase interest and participation in programs Lead program portfolio development which may include recommendation and implementation of enrollment processes, program scheduling, and grading processes; establish administrative workflows Develop strong working relationships with faculty, staff, and external clients associated with the program; manage scope of delivery and regularly inform stakeholders of program related activity and/or decisions Manage vendor relationships and lead contract negotiations for goods and services May manage program budget to achieve financial goals Develop specialized reports and analyze statistics to define and evaluate program success and track and comply with any reporting requirements Lead the strategic direction of program delivery to improve programs and department processes, policies and procedures Ensure compliance with University policies and procedures and applicable legal rules and regulations Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 7 years' relevant work experience Additional Qualifications JD or MBA preferred. Experience developing education and training programs for professionals, preferably for lawyers, or experience working in legal practice desired. High levels of creativity, organization, and client service. Attention to detail and excellent communication and project management skills required. Previous experience working with clients in a consulting or development capacity. Proven track record of developing new markets, negotiating contracts, and creating/growing institutional relationships. Outstanding written and oral communications and research skills. Experience working in an international organization or academic setting preferred. Additional Information This is a term appointment currently expected to extend through June, 30, 2021, with the possibility of renewal, contingent upon funding and business needs. All offers to be made by HLS Human Resources. Job Function Faculty & Student Services Sub Unit ------------ Location USA - MA - Cambridge Department Executive Education Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Appointment End Date 30-Jun-2021 Pre-Employment Screening Education, Identity PI116107537
Dec 07, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Associate Director, Program Development Harvard Law School 51206BR Job Summary Lead the delivery of executive education programming which may include curriculum design and development, logistics management, program analysis and project management. Job-Specific Responsibilities Harvard Law School is the world's premier resource for Executive Education for leaders in the legal profession. Under the direction of the Executive Director, this important role will contribute to the development of strategic markets and new programs to maximize the reach and impact of HLS. The successful candidate will be a member of a team that reaches out to critical markets, works in partnership with custom program clients, collaborates with faculty on program design, and expands interest in our programs. Responsibilities include developing institutional partnerships, managing custom programs (new and existing programs), launching new open-enrollment programs, and working with the program delivery team to achieve a smooth transition of programs from the development stage to the delivery stage. In addition, this role affirmatively works to understand relevant legal market trends and developments across private, in-house, and public sector practice, as well as other key areas of client interest. Open-Enrollment Programs Create and leverage collaborative relationships with HLS faculty, research programs, and centers with the goal of developing new Executive Education courses. Develop business and project plans for potential new open-enrollment programs. Conduct competitive market analysis for new program launches. Support faculty in development of new programs - advise on program structure, pedagogy, curriculum, and planning timeline. Gain an understanding from the Faculty Chair of program target market. Based on that understanding, work in collaboration with HLS EE Manager of Special Projects and Market Outreach on creation of marketing plan and related collateral. Ensure new programs effectively meet HLS EE objectives related to market and financial growth. Lead the development or renewal of a portfolio of custom programs to meet Executive Education growth and financial targets. Work with HLS Executive Education leadership and faculty to qualify leads, develop proposals/budgets, design new programs, and negotiate contracts. Create and leverage collaborative relationships with HLS faculty, research programs, and centers with the goal of developing new Executive Education courses. Strategic Market Development Assess new market opportunities: undertake market analyses and perform growth forecasts for market expansion or new market development. Maintain strong ties to key internal and external partners and develop new institutional relationships in critical markets. Communicate directly and effectively with HLSEE clients, alumni, and potential clients. Find new ways to promote the HLSEE brand and broaden our reach across HLS and into appropriate target markets. Organizational support Support and manage delivery of custom and open enrollment programs. Collaborate with current Senior Program Manager to improve design, development, and delivery of existing and new HLSEE programs. Develop familiarity with all EE programs to effectively create, promote, and support new programs. Performs other duties as assigned May be required to work some evenings and weekends during programs. May require occasionally travel to attend conferences or client meetings. Typical Core Duties Research and develop program content and materials, analyze program mapping and demand; recommend improvements Lead review and assessment of new program proposals, curriculum, and new format designs Lead development of marketing and sales outreach strategy; foster and maintain relationships with external clients to increase interest and participation in programs Lead program portfolio development which may include recommendation and implementation of enrollment processes, program scheduling, and grading processes; establish administrative workflows Develop strong working relationships with faculty, staff, and external clients associated with the program; manage scope of delivery and regularly inform stakeholders of program related activity and/or decisions Manage vendor relationships and lead contract negotiations for goods and services May manage program budget to achieve financial goals Develop specialized reports and analyze statistics to define and evaluate program success and track and comply with any reporting requirements Lead the strategic direction of program delivery to improve programs and department processes, policies and procedures Ensure compliance with University policies and procedures and applicable legal rules and regulations Basic Qualifications Bachelor's degree or equivalent work experience required Minimum of 7 years' relevant work experience Additional Qualifications JD or MBA preferred. Experience developing education and training programs for professionals, preferably for lawyers, or experience working in legal practice desired. High levels of creativity, organization, and client service. Attention to detail and excellent communication and project management skills required. Previous experience working with clients in a consulting or development capacity. Proven track record of developing new markets, negotiating contracts, and creating/growing institutional relationships. Outstanding written and oral communications and research skills. Experience working in an international organization or academic setting preferred. Additional Information This is a term appointment currently expected to extend through June, 30, 2021, with the possibility of renewal, contingent upon funding and business needs. All offers to be made by HLS Human Resources. Job Function Faculty & Student Services Sub Unit ------------ Location USA - MA - Cambridge Department Executive Education Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 058 Appointment End Date 30-Jun-2021 Pre-Employment Screening Education, Identity PI116107537
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 GSAS Residential Life Coordinator Faculty of Arts and Sciences 51119BR Job Summary Reporting to the Director of Residential Life in the Graduate School of Arts and Sciences (GSAS), this position serves as principal contact and first source of information regarding the GSAS residence halls for students, staff, faculty and visitors to Harvard. Job-Specific Responsibilities The GSAS Residential Life Coordinator delivers quality customer service by providing accurate information and personalized assistance in a high-volume environment in person, via e-mail and over the phone. Creates a warm, welcoming environment. Serves as the department's student housing database (StarRez) principal user. Directly administers the assignment and waitlist process for over 400 rooms in the residence halls. Responsible for reviewing residence hall applications, conducting room assignments, and managing wait lists for over 800 students annually. Administers student housing billing by coordinating with the University Financial Services Office; administers student meal plan billing by coordinating with Dining Services. Oversees and administers housing operations, which includes: collecting, tracking and maintaining lock-out, guest and lounge request forms; maintaining the lounge reservation calendar; maintain key distribution records and inventory by performing quarterly key inventories; overseeing and maintaining the Residential Life webpages; serving as the principal department contact to provide housing options to students, including off-campus options; liaising closely with the Facilities manager to coordinate move-in and move-out processes. Oversees the administration and operations of the academic year, summer and Professional Communications Program Resident Advisor programs, providing training and support to graduate student 21 Resident Advisors. Plans and manages the budgeting, promotion, and execution of RA-led events and residence hall programming, including the development of supporting promotional materials. Assist in the annual hiring of RAs by collecting and reviewing applications, conducting one-on-one preliminary interviews, and advising the selection of final hires. Interviews, selects and supervises casual and seasonal employees, including summer office assistants and facilities seasonal assistants. Serves as primary financial contact for Residence Life; reviews, prepares, submits invoices for payment, resolves billing discrepancies, and maintains and develops vendor relationships. Oversees departmental communication procedures, distributing important announcements to Residential Life staff and residents via email, social media and MailChimp platforms. Drafts, edits and prepares personalized correspondence and reports to students, staff and faculty while utilizing template components. Contributes to department's goals by accomplishing related duties as required. Provides valuable feedback, recommendations, and ideas for improving services in Residential Life. Serves as a proxy on behalf of Residential Life in meetings. Supports GSAS events, projects and initiatives. Basic Qualifications At least three years of work experience in an office environment. Additional Qualifications Bachelor's degree; Master's degree in Higher Education or Student Affairs Administration preferred. Residential Life experience preferred. Excellent organizational skills with meticulous attention to detail and accuracy; ability to work independently and with interruptions; must be able to handle confidential materials with discretion; strong relationship building skills; able to identify and implement improvements to systems and processes. Excellent oral and written communication skills and highly positive customer service attitude. Ability to supervise temporary staff. Familiarity with Harvard or another academic institution. Knowledge of Microsoft Office and facility in working with databases. Additional Information All formal written offers will be made by FAS Human Resources. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Graduate School of Arts and Sciences Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 054 Pre-Employment Screening Identity Schedule 9 - 5 Monday - Friday PI116107259
Dec 07, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 GSAS Residential Life Coordinator Faculty of Arts and Sciences 51119BR Job Summary Reporting to the Director of Residential Life in the Graduate School of Arts and Sciences (GSAS), this position serves as principal contact and first source of information regarding the GSAS residence halls for students, staff, faculty and visitors to Harvard. Job-Specific Responsibilities The GSAS Residential Life Coordinator delivers quality customer service by providing accurate information and personalized assistance in a high-volume environment in person, via e-mail and over the phone. Creates a warm, welcoming environment. Serves as the department's student housing database (StarRez) principal user. Directly administers the assignment and waitlist process for over 400 rooms in the residence halls. Responsible for reviewing residence hall applications, conducting room assignments, and managing wait lists for over 800 students annually. Administers student housing billing by coordinating with the University Financial Services Office; administers student meal plan billing by coordinating with Dining Services. Oversees and administers housing operations, which includes: collecting, tracking and maintaining lock-out, guest and lounge request forms; maintaining the lounge reservation calendar; maintain key distribution records and inventory by performing quarterly key inventories; overseeing and maintaining the Residential Life webpages; serving as the principal department contact to provide housing options to students, including off-campus options; liaising closely with the Facilities manager to coordinate move-in and move-out processes. Oversees the administration and operations of the academic year, summer and Professional Communications Program Resident Advisor programs, providing training and support to graduate student 21 Resident Advisors. Plans and manages the budgeting, promotion, and execution of RA-led events and residence hall programming, including the development of supporting promotional materials. Assist in the annual hiring of RAs by collecting and reviewing applications, conducting one-on-one preliminary interviews, and advising the selection of final hires. Interviews, selects and supervises casual and seasonal employees, including summer office assistants and facilities seasonal assistants. Serves as primary financial contact for Residence Life; reviews, prepares, submits invoices for payment, resolves billing discrepancies, and maintains and develops vendor relationships. Oversees departmental communication procedures, distributing important announcements to Residential Life staff and residents via email, social media and MailChimp platforms. Drafts, edits and prepares personalized correspondence and reports to students, staff and faculty while utilizing template components. Contributes to department's goals by accomplishing related duties as required. Provides valuable feedback, recommendations, and ideas for improving services in Residential Life. Serves as a proxy on behalf of Residential Life in meetings. Supports GSAS events, projects and initiatives. Basic Qualifications At least three years of work experience in an office environment. Additional Qualifications Bachelor's degree; Master's degree in Higher Education or Student Affairs Administration preferred. Residential Life experience preferred. Excellent organizational skills with meticulous attention to detail and accuracy; ability to work independently and with interruptions; must be able to handle confidential materials with discretion; strong relationship building skills; able to identify and implement improvements to systems and processes. Excellent oral and written communication skills and highly positive customer service attitude. Ability to supervise temporary staff. Familiarity with Harvard or another academic institution. Knowledge of Microsoft Office and facility in working with databases. Additional Information All formal written offers will be made by FAS Human Resources. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Graduate School of Arts and Sciences Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 054 Pre-Employment Screening Identity Schedule 9 - 5 Monday - Friday PI116107259
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Program Administrator Faculty of Arts and Sciences 51162BR Job-Specific Responsibilities Organizes and administers a series of international workshops, funded by an Officer's Grant from the Mellon Foundation and by the Volkswagen Foundation. Works with the Principal Investigator and with scholars and administrators at Harvard and other institutions. With international partners, collaboratively oversees all workshop content and logistics (invitations, travel reservations, hotel accommodations, meals/catering, audiovisual recordings, simultaneous translation, venues, transportation, etc.). Drafts conceptual overviews, email communications, workshop programs, schedules, narrative summaries, and end-of-year reports. Schedules and attends project meetings (in-person, phone, video-conferencing), creating agendas and in-progress updates on the status of the project and of individual workshops. Travels to and from international workshop locations and works on-site, meeting with international partners on advance preparation of workshop venues and throughout the duration of the workshop to ensure success of the project in each location. Handles expenditures for each workshop, including travel, hotel deposits and payments, restaurant deposits and payments, and participants' reimbursements. Flexibly manages, anticipates, and monitors the intellectual, administrative, financial priorities of multiple workshops in different stages of development. Basic Qualifications Bachelor's degree required. 5+ years of working in higher education contexts. Additional Qualifications Master's level preferred; doctorate in the humanities is an advantage. Experience in working with diverse international partners and across different languages, where English may not be fluently spoken. High level of interest in the content, goals, and scope of the Global Humanities Curriculum Project. Candidate will have experience with initiating, managing, and realizing collaborative educational gatherings, and with overseeing multiple projects simultaneously. Must be flexible and have strong interpersonal skills in a higher education context, possess excellent conceptualizing, writing, editorial, event planning, problem-solving, and leadership capacities, with an ability to creatively anticipate, coordinate, and manage workshop creation in international sites from the ground up. Candidate will demonstrate excellent judgment, organizational, materials development, research, and project management skills, work effectively with different internal/Harvard and international partners (scholars, directors, faculty, administrators, students), and enjoy building relationships among multiple constituencies. Additional Information This is a part-time position averaging 21 hours per week. The position ends with the conclusion of the Mellon Grant on June 30, 2020. Travels to and from international workshop locations and works on-site Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department MAHINDRA HUMANITIES CENTER Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Pre-Employment Screening Criminal, Education, Identity PI116107412
Dec 07, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 05-Dec-2019 Program Administrator Faculty of Arts and Sciences 51162BR Job-Specific Responsibilities Organizes and administers a series of international workshops, funded by an Officer's Grant from the Mellon Foundation and by the Volkswagen Foundation. Works with the Principal Investigator and with scholars and administrators at Harvard and other institutions. With international partners, collaboratively oversees all workshop content and logistics (invitations, travel reservations, hotel accommodations, meals/catering, audiovisual recordings, simultaneous translation, venues, transportation, etc.). Drafts conceptual overviews, email communications, workshop programs, schedules, narrative summaries, and end-of-year reports. Schedules and attends project meetings (in-person, phone, video-conferencing), creating agendas and in-progress updates on the status of the project and of individual workshops. Travels to and from international workshop locations and works on-site, meeting with international partners on advance preparation of workshop venues and throughout the duration of the workshop to ensure success of the project in each location. Handles expenditures for each workshop, including travel, hotel deposits and payments, restaurant deposits and payments, and participants' reimbursements. Flexibly manages, anticipates, and monitors the intellectual, administrative, financial priorities of multiple workshops in different stages of development. Basic Qualifications Bachelor's degree required. 5+ years of working in higher education contexts. Additional Qualifications Master's level preferred; doctorate in the humanities is an advantage. Experience in working with diverse international partners and across different languages, where English may not be fluently spoken. High level of interest in the content, goals, and scope of the Global Humanities Curriculum Project. Candidate will have experience with initiating, managing, and realizing collaborative educational gatherings, and with overseeing multiple projects simultaneously. Must be flexible and have strong interpersonal skills in a higher education context, possess excellent conceptualizing, writing, editorial, event planning, problem-solving, and leadership capacities, with an ability to creatively anticipate, coordinate, and manage workshop creation in international sites from the ground up. Candidate will demonstrate excellent judgment, organizational, materials development, research, and project management skills, work effectively with different internal/Harvard and international partners (scholars, directors, faculty, administrators, students), and enjoy building relationships among multiple constituencies. Additional Information This is a part-time position averaging 21 hours per week. The position ends with the conclusion of the Mellon Grant on June 30, 2020. Travels to and from international workshop locations and works on-site Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department MAHINDRA HUMANITIES CENTER Time Status Full-time Union 00 - Non Union, Exempt or Temporary Salary Grade 057 Pre-Employment Screening Criminal, Education, Identity PI116107412
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Lab Administrator Faculty of Arts and Sciences 51047BR Job Summary The Lab Administrator coordinates administrative operations, financial physical and personnel resources for two to three faculty members with a combined research group of 30+ members within the Department of Organismic and Evolutionary Biology and extensive sponsored research portfolios. The Lab Administrator reports directly to the Associate Director of Administration, with a dotted line report to the faculty members. Job-Specific Responsibilities Administrative Support: Acts as a liaison with lab, department, University and external personnel. Acts as primary point of contact for facilities, equipment, and IT service and repairs. Provides coverage for other complex projects or labs. Acts as a mentor to other faculty support staff in the department. Handles all event logistics for the lab, and serves as a primary source of contact for vendors. Designs and implements administrative standard operating procedures and systems for multiple laboratory groups, and works collaboratively with PIs on emerging areas of interdisciplinary research. Responsible for supervising and orienting new temps and students into the lab. Coordinates and oversees networking and social events. Responsible for maintaining and updating lab and project websites. Faculty Support: Ensures journals adhere to University copyright policies. Edits manuscripts, and coordinates manuscript submissions to journals. Assists in drafting, editing, and submission for letters of recommendation, reports, and proposals, and course materials. Maintains and updates faculty documents. Manages the high volume of complex calendar invitations and subsequent travel. Prepares presentation and meeting materials. Assists with preparation, organization and dissemination of various internal and external committee materials. Lab Support: Arranges complex domestic and international travel and field trip logistics and assists with permits. Responsible for the maintenance and review of all lab protocols including personnel onboarding, preparation and submittal of new protocols, annual renewals and amendments to ensure compliance with safety regulations. Assists with lab IACUC protocols. Assists with the purchase, import and export of live animals in conjunction with OAR and external vendors/researchers. May assist with exporting of equipment and materials. Responsible for lab training rosters and ensuring all members of the labs are in compliance with EH&S regulations. Works closely with OEB Administration to provide documentation for all new (or any changes) research appointments. Coordinates the orientation of new incoming post-docs and graduate students. Financial Support: Assists with budget preparation, including financial portions of research grants for federal and non-federal funding agencies. In conjunction with the OEB Finance Office serves as a resource on multiple project funding terms and conditions and provides periodic updates to faculty on spending rates. Responsible for monitoring all supply purchasing and processing all orders; submitting corporate card payments; submitting all travel reimbursements; and ensuring payment requests are submitted in proper format and in a timely manner. Sponsored Research Support: Assists with both pre-award and post-award grants administration including development, preparation, and writing of all non-scientific materials. Ensures lab meets all grant submission and reporting deadlines and coordinates submission of all proposals to the OEB financial office. Coordinates administrative activities of subcontract institutions as needed. Basic Qualifications Five years' experience with proven office administration and customer service skills required. Additional Qualifications College degree preferred, or an equivalent of education plus experience in an office environment. Prior experience overseeing a research or related group and/or working closely with faculty, researchers. Experience managing to a budget, specifically with grants proposals, monitoring and reporting. Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools. Must have a proactive approach to problem solving. Needs to be able to work independently with minimal supervision. Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Ability to work across teams and with a variety of projects and constituencies. Must be able to handle confidential information with discretion. Working Conditions Office and lab. Some pushing, pulling, lifting (may assist with deliveries of lab supplies, food, etc.), may move boxes, sort files, etc. Additional Information A resume and cover letter must be submitted in order to be considered for this position. Harvard University will not provide visa sponsorship for this position. ***All formal offers will be made by FAS Human Resources. OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Organismic and Evolutionary Biology (OEB) Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 055 Pre-Employment Screening Identity Schedule 35 hours per week, daily schedule to be determined. PI116106767
Dec 07, 2019
Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 06-Dec-2019 Lab Administrator Faculty of Arts and Sciences 51047BR Job Summary The Lab Administrator coordinates administrative operations, financial physical and personnel resources for two to three faculty members with a combined research group of 30+ members within the Department of Organismic and Evolutionary Biology and extensive sponsored research portfolios. The Lab Administrator reports directly to the Associate Director of Administration, with a dotted line report to the faculty members. Job-Specific Responsibilities Administrative Support: Acts as a liaison with lab, department, University and external personnel. Acts as primary point of contact for facilities, equipment, and IT service and repairs. Provides coverage for other complex projects or labs. Acts as a mentor to other faculty support staff in the department. Handles all event logistics for the lab, and serves as a primary source of contact for vendors. Designs and implements administrative standard operating procedures and systems for multiple laboratory groups, and works collaboratively with PIs on emerging areas of interdisciplinary research. Responsible for supervising and orienting new temps and students into the lab. Coordinates and oversees networking and social events. Responsible for maintaining and updating lab and project websites. Faculty Support: Ensures journals adhere to University copyright policies. Edits manuscripts, and coordinates manuscript submissions to journals. Assists in drafting, editing, and submission for letters of recommendation, reports, and proposals, and course materials. Maintains and updates faculty documents. Manages the high volume of complex calendar invitations and subsequent travel. Prepares presentation and meeting materials. Assists with preparation, organization and dissemination of various internal and external committee materials. Lab Support: Arranges complex domestic and international travel and field trip logistics and assists with permits. Responsible for the maintenance and review of all lab protocols including personnel onboarding, preparation and submittal of new protocols, annual renewals and amendments to ensure compliance with safety regulations. Assists with lab IACUC protocols. Assists with the purchase, import and export of live animals in conjunction with OAR and external vendors/researchers. May assist with exporting of equipment and materials. Responsible for lab training rosters and ensuring all members of the labs are in compliance with EH&S regulations. Works closely with OEB Administration to provide documentation for all new (or any changes) research appointments. Coordinates the orientation of new incoming post-docs and graduate students. Financial Support: Assists with budget preparation, including financial portions of research grants for federal and non-federal funding agencies. In conjunction with the OEB Finance Office serves as a resource on multiple project funding terms and conditions and provides periodic updates to faculty on spending rates. Responsible for monitoring all supply purchasing and processing all orders; submitting corporate card payments; submitting all travel reimbursements; and ensuring payment requests are submitted in proper format and in a timely manner. Sponsored Research Support: Assists with both pre-award and post-award grants administration including development, preparation, and writing of all non-scientific materials. Ensures lab meets all grant submission and reporting deadlines and coordinates submission of all proposals to the OEB financial office. Coordinates administrative activities of subcontract institutions as needed. Basic Qualifications Five years' experience with proven office administration and customer service skills required. Additional Qualifications College degree preferred, or an equivalent of education plus experience in an office environment. Prior experience overseeing a research or related group and/or working closely with faculty, researchers. Experience managing to a budget, specifically with grants proposals, monitoring and reporting. Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools. Must have a proactive approach to problem solving. Needs to be able to work independently with minimal supervision. Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Ability to work across teams and with a variety of projects and constituencies. Must be able to handle confidential information with discretion. Working Conditions Office and lab. Some pushing, pulling, lifting (may assist with deliveries of lab supplies, food, etc.), may move boxes, sort files, etc. Additional Information A resume and cover letter must be submitted in order to be considered for this position. Harvard University will not provide visa sponsorship for this position. ***All formal offers will be made by FAS Human Resources. OEB is a diverse and vibrant department with a broad range of research and teaching interests, ranging from the evolution and control of gene expression patterns within individuals and populations to the dynamics of ecosystems. Field and laboratory studies are key to understanding the evolution of organisms, how biodiversity is generated and maintained, how organisms work, and how organisms interact with their environment. OEB has close working associations with its allied institutions: the Museum of Comparative Zoology (MCZ) and the Harvard University Herbaria (HUH), as well as the Arnold Arboretum and the Harvard Forest. These institutions and their collections offer an unparalleled, rich set of resources for OEB students, faculty, visitors and staff. Job Function General Administration Sub Unit ------------ Location USA - MA - Cambridge Department Organismic and Evolutionary Biology (OEB) Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 055 Pre-Employment Screening Identity Schedule 35 hours per week, daily schedule to be determined. PI116106767
