1845 executive assistant jobs found

Executive Assistant Essential Job Functions: The Bureau of the Comptroller and Global Financial Services (CGFS) performs the Department’s corporate financial management services, programs, and systems activities, including the delegated financial management authorities of the Chief Financial Officer. CGFS is headquartered in Washington, DC with two integrated financial service centers located in Charleston, SC and Bangkok, Thailand, and support offices in Paris, France, Manila, Philippines, and Sofia, Bulgaria. CGFS is a global team of civil and foreign service employees, locally employed staff, and contractors committed to providing quality, compliant, and customer-focused financial programs and services that support continuous improvement and further the U.S. government and Department’s foreign affairs mission. We operate a global 24/7 financial platform with operations that are ISO-9001:2008 and CMMI certified. Our services and programs support all Department domestic bureaus...

OUR MISSION The mission of the Eastern Star Church (ESC) ministry is evangelism and discipleship. We are committed to the great commission instituted by Jesus Christ that is to nurture and save souls (Matthew 28:18-20). Everything we do through the Department of Ministries is to live out the vision that the Lord has given to our church family. YOUR ROLE IN OUR MISSION This position will offer support to the Executive Director of Ministries (EDOM) and designated staff. The position must provide a high level of discretion and confidentiality in communications. The Executive Assistant performs tasks requiring considerable latitude for judgment and initiative in a fast-paced and dynamic environment. The position will manage multiple relationships; both internally and externally. The incumbent will be required to understand organizational governance in fulfillment of their duties. The incumbent will be responsible for the management of organizational policies and procedures; and...

Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff. Arranges travel and accommodations for Directors. Schedules and attends meetings on behalf of executives, taking notes and recording minutes, ensuring that the standards of the completed work exceeds the OEG quality standard. Provide administrative support primarily to the President of OEG, including scheduling meetings, reserving meeting rooms, handling incoming and outgoing messages and mail. Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives' calendars and set up meetings Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Make travel and accommodation arrangements Track daily expenses and prepare weekly, monthly or quarterly...

Location: San Francisco, CA Category: Staff Positions Posted On: Tue Aug 15 2023 Job Description: POSITION SUMMARY The Executive Assistant and Project Manager is responsible for a variety of highly responsible, diverse, complex, and sensitive assignments in support of the Center Director, including the coordination of functions, communication of policy, researching information, preparation of reports, and other administrative and secretarial tasks. The Executive Assistant is expected to process administrative details not requiring the immediate attention of the Center Director. Serving as staff secretary to the Center Director, Director of Certificates, and Admissions and Enrollment Manager, the Executive Assistant provides organizational support for meetings and tracks agenda items and follows up. The position requires a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed, exhibit superb attention to detail, and...

Texas Biomed is seeking an Executive Assistant to the President . This role provides comprehensive support tothe office of the President/CEO serving as a liaison to the Board of Directorsand Senior Leadership Team (SLT). The Role: Complete a broad variety of administrative tasks including but not limited to: managing active and fluid calendars, arranging appointments, travel, meetings, conference calls, events, etc. Ability to perform duties that are highly complex, sensitive, and confidential in nature using extensive latitude for independent judgment. Interact regularly with Board members, faculty, staff, donors, and members of the public representing the President's office to the public. Coordinates preparations for staff meetings, committee meetings Board meetings, seminars and similar executive functions by managing all necessary administrative details. Establishes, maintains, and organizes various files, contact information and directories. May...

Equal Opportunity Employer/Veterans/Disabled Portland State University Position Announcement Position Details Proposed Start Date 10/02/2023 Classification Title Administrative Support Rank N - No Rank Working Title Executive Assistant to the Vice Provost for Faculty Success Department 200101 - OAA Provosts Office Admin Position Number D90977 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE 1.0 Tenure Status N - not applicable Position Summary Brief Description of PSU/School/Dept Academic Affairs is the central administrative office, with responsibility for the institutional academic mission, programming and policy implementation, support programs for academic personnel and students, academic fiscal management, and collective bargaining with the American Association of University Professors ( AAUP - PSU Chapter), the Portland State University Faculty Association ( PSUFA ), and the Graduate Employee Union ( GEU...

Helen Ross McNabb Center Executive Assistant (Foundation) Knox HelpOthers, Make a Difference, Save a Life. Doyou want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work is appreciated? You have a lot of choices in where you work…make the decisionto work where you are valued! Jointhe McNabb Center Team as the Executive Assistant for the Foundation today! The ExecutiveAssistant provides professional support services to theFoundation and Development office which reflects positively on the Center'smanagement and facilitates the fundraising efforts of the Foundation. Database administrator forfundraising software. Most frequent point of communication with FoundationAccounting Staff, auditors and investment managers. Support for Helen RossMcNabb Foundation Board of Directors and all meetings. Maintain strictconfidentiality of client, donor and...

Learfield IMG College Learfield IMG College is an affirmative action-equal opportunity employer. It is the policy of Learfield IMG College not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. The Executive Assistant will provide high-level administrative support to the CEO in our headquarters located in Plano, TX. Reporting directly to the CEO, the Executive Assistant serves as a liaison to the board of directors and senior management team; organizes and coordinates executive outreach. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. KEY...

Executive Assistant Location: North Vancouver Office Full Time Permanent Company Description Sacré-Davey is a privately held, multi-disciplinary engineering and project management firm that services the mining, energy, and general industrial sectors. With offices in Canada, the United States, and the Philippines, we offer our clients professional services and global technical expertise to de-risk and maximize the value of their projects. The diverse range of projects that we deliver includes GHG reduction, green and blue hydrogen production facilities, mineral processing plants, wastewater treatment plants, technology scale-up, renewable fuels, power generation facilities, bulk material terminals and food processing plants. We strive to deliver projects with excellence and help our clients grow and succeed with a focus on sustainability and responsible development. We are on a mission to create a more sustainable future for us all and need talented...

Title: Executive Assistant (Hybrid) Location: Pennsylvania-Pittsburgh Posted Date: Sep 22, 2023 Organization: Housing Administration Description: Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments. The Office of Business, Hospitality and Auxiliary Services (BHAS) is seeking an Executive Assistant to support the Vice Chancellor for Business Operations. BHAS supports all aspects of campus life, from housing to parking and everything in between! We manage all University-owned housing, Panther Central operations (our 24-7 customer care center), 20+ on-campus dining locations, four retail stores, Heinz Memorial Chapel, the University Cub, conferences and events, sustainability initiatives, mobility and commuting options, and campus-wide logistics. Our human resources, accounting and financial reporting, marketing and communications, IT, and...

Lynker Technologies Job Description Lynker currently has an opening for an Executive Assistant to support our National Oceanic and Atmospheric Administration (NOAA) client in Silver Spring, MD. The position will help manage the administrative functions of operating an efficient and effective office including managing calendars, preparing meeting materials, and assisting with controlled correspondence for NOAA's Office of Coast Survey (OCS). OCS is responsible for conducting hydrographic surveys and producing charts of the nation's waterways to meet the navigation information needs of vessel operators that are carrying ever-larger payloads of people, cargo and hazardous materials. Job Duties of the Executive Assistant: Support Coast Survey's front office by coordinating calendar entries and preparing meeting materials, including briefing packages, meeting agendas, etc., and assisting with documenting meeting minutes and after meeting actions. Process and manage Time...

Position Title: Executive Assistant (Req #: 119) Location: Fresno, CA Date Posted: 09/18/2023 Pay Range:  $60,000 - $75,000 Position Description: Job Summary The Executive Assistant is responsible for providing skilled executive support to the Executive leadership team as well as performing high-level administrative duties. This role requires extensive ability to handle confidential information and communication as well as provide productive and professional interactions with employees, executives, partners, owners, and outside consulting providers. A strong ability to manage their time effectively and work independently with proficiency in multiple competencies related to the job is essential for success in this role. Essential Duties and Responsibilities Essential and other responsibilities and duties will include, but are not limited to, the following: Handles and prepares legal documents for signature and distribution. Processes real...

Title: Executive Assistant Location: Pennsylvania-Pittsburgh Posted Date: Sep 18, 2023 Organization: All Temps Description: The Executive Assistant in the Office of Equity, Diversity, and Inclusion (OEDI) serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information; manages office workflow; assists with strategic planning processes and administrative goals and priorities; and prepares budgetary functions and plans special events. This position will support the Vice Chancellor for Equity, Diversity and Inclusion at the University of Pittsburgh. This position is responsible for managing the activities of the Vice Chancellor and all related actions. They will act as a point of contact for inquiries, managing projects, coordinating, and scheduling meetings, and creating/gathering preparatory materials for all meetings. They will also serve as the primary point of contact...

MSA, The Safety Company Executive Assistant US-PA-Cranberry Twp Requisition ID: 2023-7189 Type: Full-Time # of Openings: 1 Category: Administrative/Clerical Overview We are a mission-driven, manufacturing company that aims to help people return home safely from their worksites by building smart safety systems. We have a hyper focused safety culture that puts our customers and our employee safety first. As a company, we aim for stable and sustained business growth and this strategy has supported our growth. We hire carefully to ensure our growth strategy as well as culture fit and value each hire tremendously. We hugely value learning and continuous improvement and believe strongly in furthering the careers of all our employees. We recognize that our careers can take us in different directions, and we value retention by recognizing and even encouraging this diverse career growth. Being a global organization, we are well positioned to have varied opportunities...

Maverick Natural Resources Executive Assistant US-TX-HOUSTON Job ID: 2023-1473 Type: Regular Full-Time # of Openings: 1 Category: Legal TEXAS HERITAGE PLAZA Overview The Executive Assistant provides executive support in a one-on-one working relationship with the Senior Vice President and General Counsel and serves as the primary point of contact for internal and external stakeholders. Responsibilities Completes a broad variety of administrative tasks for the Senior Vice President and General Counsel including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas. Plans, coordinates, and ensures the Senior Vice President and General Counsel schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to Senior Vice...

Title: Executive Assistant Location: Pennsylvania-Pittsburgh Posted Date: Sep 13, 2023 Organization: Med-Medicine Description: Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events. The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all. The University of...

Harvard University EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 14-Sep-2023 Executive Assistant Financial Administration 63677BR Position Description Financial Administration (FAD) is dedicated to advancing Harvard University's teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University. Reporting directly to the Department Administrator, the Executive Assistant works independently providing a wide range of complex administrative support duties for the...