Princeton University
Princeton, NJ, USA
College Office Coordinator, Butler US-NJ-Princeton Job ID: 2019-10716 Type: Full-Time # of Openings: 1 Category: Administrative Support Princeton University Overview *Position available at Butler College.* Reporting to the dean, the college office coordinator is an integral member of the college staff, working closely with the head of college, dean and other staff members to support an increasingly complex college program. The coordinator provides administrative support for the dean, director of studies, director of student life, and head of the residential college. The office coordinator has overall responsibility for maintaining confidential student files; actively manages permanent files and records using an online database; and is responsible for indexing, classifying, and archiving documents. Responsible for sensitive triage of student and parent calls and visits to the college office, exercising judgment about when urgency of situation requires escalation. Coordinates college communications sent to all constituencies in support of academic, residential, and social programming. The office coordinator maintains databases and mailing lists, and prepares mass mailings (including annual communication with students, families, and campus partners). The office coordinator is responsible for maintaining the college website and generating basic content, and collaborates with other staff to maintain college social media presence. Assists with event-planning and scheduling of college classrooms and event spaces, facilities and services. Responsibilities The office coordinator is responsible for welcoming students and parents to the college and creating an open and inclusive atmosphere for students in varied circumstances. Responsible for sensitive triage of student and parent phone calls and visits to college office, exercising judgment about when the urgency of a situation requires escalation. On a daily basis, the office coordinator handles inquiries about forms and policies, and refers students to advisers and other offices. Together with college administrator, hires and mentors student workers. Provides administrative support for the dean (primarily), director of studies, director of student life, and head of the residential college: includes preparation of confidential correspondence as well as formatting, proofreading, editing and distributing written and electronic materials with a high degree of accuracy and thorough attention to detail. Overall responsibility for maintaining confidential student files. Actively manages permanent files and records using OnBase; responsible for indexing, classifying, and archiving documents, which requires careful judgment about records and a clear understanding of ODOC processes. General office support for the college, including answering the college telephone and maintaining appointment schedules for three professional advisers and the head of college. Coordinates annual interviews and meetings. Responsible for coordinating college communications sent to all constituencies in support of academic, residential, and social programming. The office coordinator prepares and distributes weekly college newsletter and the annual facebook. Maintains databases and mailing lists, prepares mass mailings (including annual communication with students, families, and campus partners). The office coordinator is responsible for maintaining the college website, generating basic content (for example, announcements of student accomplishments or of events), and collaborating with other staff to maintain college social media presence. Working with the College Council and RGSs, the office coordinator helps formulate advertising strategies for events, keeping in mind the overall communication plan for the college. The office coordinator assists the college administrator in the scheduling of college classrooms and event spaces, facilities and services as needed; maintains office equipment, monitors inventory and purchases office supplies. Troubleshoots technological issues and coordinates repairs. The office coordinator supports college programming initiated by the staff as well as by the College Council, Residential College Advisers, and RGSs, assists with event-planning, and generates publicity materials (web, email, and print). This position requires occasional attendance at weekend and evening events. Undertakes other projects at the discretion of the college head or the dean. Qualifications Position Requires: Associate or other two-year degree. Four to six years of experience. Ability to plan ahead and anticipate needs while exercising flexibility and adaptability; must be able to prioritize multiple tasks, meet deadlines, and handle unexpected crises; excellent organizational and administrative skills. Strong written and verbal communication skills, with exceptional attention to detail. (Test administered.) Experience maintaining social media accounts, and demonstrated interest in mastering new modes of communications. Demonstrated proficiency with advanced features of Microsoft suite, including Word, Outlook, Excel, Access, Power Point; must be willing and able to master new technologies. Excellent interpersonal skills and ability to manage a busy front desk, creating a welcoming atmosphere and handling inquiries with discretion. Preferred: Approachable and welcoming; able to exercise good judgment, discretion, and diplomacy in dealing with students, parents, faculty, and administrators in a variety of personal and academic situations. Sensitivity to issues in student life and experience working with a diverse population. Interest in following new modes of communications. Competence in OnBase, Drupal, PeopleSoft, SharePoint, Photoshop, and/or Acrobat. Experience in an academic environment, working closely with college/university students. Sense of humor is a plus. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW PI112727399
College Office Coordinator, Butler US-NJ-Princeton Job ID: 2019-10716 Type: Full-Time # of Openings: 1 Category: Administrative Support Princeton University Overview *Position available at Butler College.* Reporting to the dean, the college office coordinator is an integral member of the college staff, working closely with the head of college, dean and other staff members to support an increasingly complex college program. The coordinator provides administrative support for the dean, director of studies, director of student life, and head of the residential college. The office coordinator has overall responsibility for maintaining confidential student files; actively manages permanent files and records using an online database; and is responsible for indexing, classifying, and archiving documents. Responsible for sensitive triage of student and parent calls and visits to the college office, exercising judgment about when urgency of situation requires escalation. Coordinates college communications sent to all constituencies in support of academic, residential, and social programming. The office coordinator maintains databases and mailing lists, and prepares mass mailings (including annual communication with students, families, and campus partners). The office coordinator is responsible for maintaining the college website and generating basic content, and collaborates with other staff to maintain college social media presence. Assists with event-planning and scheduling of college classrooms and event spaces, facilities and services. Responsibilities The office coordinator is responsible for welcoming students and parents to the college and creating an open and inclusive atmosphere for students in varied circumstances. Responsible for sensitive triage of student and parent phone calls and visits to college office, exercising judgment about when the urgency of a situation requires escalation. On a daily basis, the office coordinator handles inquiries about forms and policies, and refers students to advisers and other offices. Together with college administrator, hires and mentors student workers. Provides administrative support for the dean (primarily), director of studies, director of student life, and head of the residential college: includes preparation of confidential correspondence as well as formatting, proofreading, editing and distributing written and electronic materials with a high degree of accuracy and thorough attention to detail. Overall responsibility for maintaining confidential student files. Actively manages permanent files and records using OnBase; responsible for indexing, classifying, and archiving documents, which requires careful judgment about records and a clear understanding of ODOC processes. General office support for the college, including answering the college telephone and maintaining appointment schedules for three professional advisers and the head of college. Coordinates annual interviews and meetings. Responsible for coordinating college communications sent to all constituencies in support of academic, residential, and social programming. The office coordinator prepares and distributes weekly college newsletter and the annual facebook. Maintains databases and mailing lists, prepares mass mailings (including annual communication with students, families, and campus partners). The office coordinator is responsible for maintaining the college website, generating basic content (for example, announcements of student accomplishments or of events), and collaborating with other staff to maintain college social media presence. Working with the College Council and RGSs, the office coordinator helps formulate advertising strategies for events, keeping in mind the overall communication plan for the college. The office coordinator assists the college administrator in the scheduling of college classrooms and event spaces, facilities and services as needed; maintains office equipment, monitors inventory and purchases office supplies. Troubleshoots technological issues and coordinates repairs. The office coordinator supports college programming initiated by the staff as well as by the College Council, Residential College Advisers, and RGSs, assists with event-planning, and generates publicity materials (web, email, and print). This position requires occasional attendance at weekend and evening events. Undertakes other projects at the discretion of the college head or the dean. Qualifications Position Requires: Associate or other two-year degree. Four to six years of experience. Ability to plan ahead and anticipate needs while exercising flexibility and adaptability; must be able to prioritize multiple tasks, meet deadlines, and handle unexpected crises; excellent organizational and administrative skills. Strong written and verbal communication skills, with exceptional attention to detail. (Test administered.) Experience maintaining social media accounts, and demonstrated interest in mastering new modes of communications. Demonstrated proficiency with advanced features of Microsoft suite, including Word, Outlook, Excel, Access, Power Point; must be willing and able to master new technologies. Excellent interpersonal skills and ability to manage a busy front desk, creating a welcoming atmosphere and handling inquiries with discretion. Preferred: Approachable and welcoming; able to exercise good judgment, discretion, and diplomacy in dealing with students, parents, faculty, and administrators in a variety of personal and academic situations. Sensitivity to issues in student life and experience working with a diverse population. Interest in following new modes of communications. Competence in OnBase, Drupal, PeopleSoft, SharePoint, Photoshop, and/or Acrobat. Experience in an academic environment, working closely with college/university students. Sense of humor is a plus. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW PI112727399
Princeton University
Princeton, NJ, USA
Training Program Manager, Office of Research and Project Administration US-NJ-Princeton Job ID: 2019-10682 Type: Full-Time # of Openings: 1 Category: Grants and Contracts Princeton University Overview Princeton University seeks a highly motivated, well-qualified individual to serve as Manager of the Research Administration Training Program in the Office of Research and Project Administration (ORPA). While based in ORPA , the manager will serve as a key partner with all central offices, particularly Sponsored Research Accounting (SRA) within the Office of Finance and Treasury. The manager will be responsible for the delivery of training and professional development programs in research administration at Princeton, benchmarked favorably to other R1 institutions, and taking into account best practices for adult learning. In addition, the manager will link the training and professional development activities in research administration to Princeton’s long term strategic goals for research, and apply various techniques to improve the quality and relevance of such programs. Responsibilities Responsibilities Develop, redesign, and deliver training and development programs, courses and curriculum for specific internal and campus-wide research administration audiences. This includes collaborating with the senior electronic research administration (ERA) systems manager on delivering training campus-wide for the new proposal development system. Partner with Subject Matter Experts (SMEs) to create new and revised face-to-face (F2F), e-learning, online courses, instructional manuals, video tutorials, learning simulations, blended courses, etc. Stay informed of new and evolving regulations impacting research administration at Princeton, and quickly develop training to incorporate these changes. Evaluate new technologies to discover new and better ways to enhance instruction. Assist SMEs in discovering methods of improving their instruction with and without technology. Oversee and implement innovative learning strategies that help to develop and sustain a viable workforce and enhance expertise for the Princeton research community. Assist in the development of a strategic plan for education and training for research administration at Princeton, spanning pre-award and post-award, including research compliance. Assess initiatives linking training and development activities directly to long term strategic institutional goals and apply various techniques to improve the quality and relevance of education and training for the research administration community across Princeton. Analyze and report training effectiveness through the use of evaluations, course completions, surveys, etc. Ensure appropriate communications with campus audiences, including the development of website content and website maintenance. Liaise with the Employee Learning Center development team(s) to implement updates for research administration training needs. Manage the research administration training in all platforms. Meet quarterly with a research administration training and development steering committee comprised of major stakeholders. Generate and implement ideas to increase collaboration and communication among units at Princeton responsible for research administration. Oversee and support the ORPA Shared Services team. Qualifications Essential Qualifications Successful candidate must have analytical expertise with strong financial/grants management background and cost accounting standards, including knowledge of and direct experience in grant or research administration in an academic environment and experience using electronic proposal systems. Advanced knowledge of research administration principles, policies and procedures and nationally-recognized best practices (including those promulgated by the Federal Demonstration Partnership), as well as pertinent federal regulations (such as the Uniform Guidance, the NIH Grants Policy Statement), cost accounting standards and the overall audit environment Familiarity with the application of the Federal Acquisition Regulation, Code of Federal Regulations, Federal circulars, and major agency policies and regulations Fluency in internal and external systems that support research administration; interest in using technology to work more efficiently and intelligently. Understanding of key performance indicators in sponsored programs offices and comfort level with data, reporting and metrics. Knowledge of nonfederal sponsors and best practices in working with nonfederal sponsors, including industry, foundations and foreign sponsors. Excellent oral and written communication skills and a high level of competency with system applications are necessary. Additionally, the position requires strong project management skills including outstanding organizational skills, the ability to work on multiple projects simultaneously and the ability to work diplomatically with people at all levels with a high degree of personal integrity, solid decision-making skills, judgment and flexibility. The position requires the ability to work effectively, prioritize and be flexible in a high-paced, high-volume professional environment. Ability to analyze complex situations, identify workable solutions/alternatives and effectively balance customer service with regulatory compliance. Understanding of export control regulations Understanding of compliance-related responsibilities including conflict of interest in research, as well as the IACUC and IRB processes Ability to work effectively in a team environment, as well as the ability to take initiative and work independently, consulting with appropriate parties as needed Minimum of seven years of sponsored research administration experience or equivalent required BA/BS required Preferred Qualifications Experience in the development, design, and delivery of training and development programs, courses and curriculum. Knowledge of best practices in adult learning, instructional design, training methodologies, and learning management systems. Knowledge of the Coeus (or other major university preaward enterprise system) application, PeopleSoft Financial Systems, Pivot, and Visual Compliance Understanding of Princeton's objectives, policies, organization and procedures Experience in sponsored programs administration at a “Research I” university highly desirable Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW PI112548746
Training Program Manager, Office of Research and Project Administration US-NJ-Princeton Job ID: 2019-10682 Type: Full-Time # of Openings: 1 Category: Grants and Contracts Princeton University Overview Princeton University seeks a highly motivated, well-qualified individual to serve as Manager of the Research Administration Training Program in the Office of Research and Project Administration (ORPA). While based in ORPA , the manager will serve as a key partner with all central offices, particularly Sponsored Research Accounting (SRA) within the Office of Finance and Treasury. The manager will be responsible for the delivery of training and professional development programs in research administration at Princeton, benchmarked favorably to other R1 institutions, and taking into account best practices for adult learning. In addition, the manager will link the training and professional development activities in research administration to Princeton’s long term strategic goals for research, and apply various techniques to improve the quality and relevance of such programs. Responsibilities Responsibilities Develop, redesign, and deliver training and development programs, courses and curriculum for specific internal and campus-wide research administration audiences. This includes collaborating with the senior electronic research administration (ERA) systems manager on delivering training campus-wide for the new proposal development system. Partner with Subject Matter Experts (SMEs) to create new and revised face-to-face (F2F), e-learning, online courses, instructional manuals, video tutorials, learning simulations, blended courses, etc. Stay informed of new and evolving regulations impacting research administration at Princeton, and quickly develop training to incorporate these changes. Evaluate new technologies to discover new and better ways to enhance instruction. Assist SMEs in discovering methods of improving their instruction with and without technology. Oversee and implement innovative learning strategies that help to develop and sustain a viable workforce and enhance expertise for the Princeton research community. Assist in the development of a strategic plan for education and training for research administration at Princeton, spanning pre-award and post-award, including research compliance. Assess initiatives linking training and development activities directly to long term strategic institutional goals and apply various techniques to improve the quality and relevance of education and training for the research administration community across Princeton. Analyze and report training effectiveness through the use of evaluations, course completions, surveys, etc. Ensure appropriate communications with campus audiences, including the development of website content and website maintenance. Liaise with the Employee Learning Center development team(s) to implement updates for research administration training needs. Manage the research administration training in all platforms. Meet quarterly with a research administration training and development steering committee comprised of major stakeholders. Generate and implement ideas to increase collaboration and communication among units at Princeton responsible for research administration. Oversee and support the ORPA Shared Services team. Qualifications Essential Qualifications Successful candidate must have analytical expertise with strong financial/grants management background and cost accounting standards, including knowledge of and direct experience in grant or research administration in an academic environment and experience using electronic proposal systems. Advanced knowledge of research administration principles, policies and procedures and nationally-recognized best practices (including those promulgated by the Federal Demonstration Partnership), as well as pertinent federal regulations (such as the Uniform Guidance, the NIH Grants Policy Statement), cost accounting standards and the overall audit environment Familiarity with the application of the Federal Acquisition Regulation, Code of Federal Regulations, Federal circulars, and major agency policies and regulations Fluency in internal and external systems that support research administration; interest in using technology to work more efficiently and intelligently. Understanding of key performance indicators in sponsored programs offices and comfort level with data, reporting and metrics. Knowledge of nonfederal sponsors and best practices in working with nonfederal sponsors, including industry, foundations and foreign sponsors. Excellent oral and written communication skills and a high level of competency with system applications are necessary. Additionally, the position requires strong project management skills including outstanding organizational skills, the ability to work on multiple projects simultaneously and the ability to work diplomatically with people at all levels with a high degree of personal integrity, solid decision-making skills, judgment and flexibility. The position requires the ability to work effectively, prioritize and be flexible in a high-paced, high-volume professional environment. Ability to analyze complex situations, identify workable solutions/alternatives and effectively balance customer service with regulatory compliance. Understanding of export control regulations Understanding of compliance-related responsibilities including conflict of interest in research, as well as the IACUC and IRB processes Ability to work effectively in a team environment, as well as the ability to take initiative and work independently, consulting with appropriate parties as needed Minimum of seven years of sponsored research administration experience or equivalent required BA/BS required Preferred Qualifications Experience in the development, design, and delivery of training and development programs, courses and curriculum. Knowledge of best practices in adult learning, instructional design, training methodologies, and learning management systems. Knowledge of the Coeus (or other major university preaward enterprise system) application, PeopleSoft Financial Systems, Pivot, and Visual Compliance Understanding of Princeton's objectives, policies, organization and procedures Experience in sponsored programs administration at a “Research I” university highly desirable Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW PI112548746
Princeton University
Princeton, NJ, USA
Talent & Organizational Development Specialist US-NJ-Princeton Job ID: 2019-10622 Type: Full-Time # of Openings: 1 Category: Human Resources Princeton University Overview The Talent and Organizational Development Specialist serves as a central resource for administrative and operational support for the Office of Finance & Treasury Organizational Effectiveness team, comprising Campus Engagement, Communications, Training, Organizational Effectiveness, and Talent Management and Development. The specialist provides support to a variety of division-wide projects and initiatives, particularly in the areas of talent management and organizational effectiveness. S/he develops administrative protocols and processes for the effective and efficient management of the staffing, communications, training, and engagement efforts across the division of Finance and Treasury. The incumbent also provides proactive and responsive administrative support to the Director of Organizational Effectiveness and Communications. The specialist contributes to division wide efforts including employee onboarding, diversity and inclusion planning, and process improvement activities. S/he collaborates extensively with virtually every member of the Office of Finance and Treasury and must develop and maintain effective working relationships with colleagues at all levels of the organization. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues. Responsibilities Provides project management support and coordination for Finance and Treasury Organizational Effectiveness, Communications and Training, and Talent Management and Development activities and initiatives Acts as a central resource for administrative and operational functions of the Office of Finance and Treasury Provides administrative support to the Director of Organizational Effectiveness and Communications and the Organizational Effectiveness Team The Talent and Organzational Effectiveness Specialist collaborates extensively with nearly every member of the Office of Finance & Treasury, and must develop and maintain effective working relationships with colleagues at all levels of the organization. S/he is called upon to work with numerous campus partners including the Office of Information Technology, the Office of Human Resources, the Office of Communications and the Facilities Department. In addition, the coordinator is a critical point of contact with the property management staff of 701 Carnegie Center. The specialist acts as a trusted professional handling human resources and organizational development activities, material and correspondence. S/he handles confidential material and must use excellent judgement, apply discretion and maintain confidentiality. Qualifications Essential Qualifications Bachelor’s degree 4 – 6 years of work experience High level of proficiency with desktop computing tools such as Outlook, Word, Excel, and PowerPoint, Visio and with system applications such as PeopleSoft General administrative experience Demonstrated strength in critical thinking and in identifying system solutions for evolving business needs. Demonstrated ability to handle multiple assignments and respond quickly to changing business needs and priorities while maintaining attention to detail. Basic accounting concept Preferred Qualifications Experience working in higher education Project management experience Facility with both strategic thinking and planning with tactical implementation and execution. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW PI112211946
Talent & Organizational Development Specialist US-NJ-Princeton Job ID: 2019-10622 Type: Full-Time # of Openings: 1 Category: Human Resources Princeton University Overview The Talent and Organizational Development Specialist serves as a central resource for administrative and operational support for the Office of Finance & Treasury Organizational Effectiveness team, comprising Campus Engagement, Communications, Training, Organizational Effectiveness, and Talent Management and Development. The specialist provides support to a variety of division-wide projects and initiatives, particularly in the areas of talent management and organizational effectiveness. S/he develops administrative protocols and processes for the effective and efficient management of the staffing, communications, training, and engagement efforts across the division of Finance and Treasury. The incumbent also provides proactive and responsive administrative support to the Director of Organizational Effectiveness and Communications. The specialist contributes to division wide efforts including employee onboarding, diversity and inclusion planning, and process improvement activities. S/he collaborates extensively with virtually every member of the Office of Finance and Treasury and must develop and maintain effective working relationships with colleagues at all levels of the organization. The Office of Finance & Treasury actively searches for staff members of exceptional ability and promise who share in Princeton University's commitment to excellence, and who present a diversity of viewpoints and cultures. We offer varied professional opportunities spanning all aspects of financial management, analysis, and processing in support of the teaching and research mission. As part of the University community, we respect the dignity and individuality of each member while trying to foster a sense of shared experience and common purpose. We are unwavering in our commitment to both diversity and community and embrace the variety of talents, backgrounds, and perspectives of all of our colleagues. Responsibilities Provides project management support and coordination for Finance and Treasury Organizational Effectiveness, Communications and Training, and Talent Management and Development activities and initiatives Acts as a central resource for administrative and operational functions of the Office of Finance and Treasury Provides administrative support to the Director of Organizational Effectiveness and Communications and the Organizational Effectiveness Team The Talent and Organzational Effectiveness Specialist collaborates extensively with nearly every member of the Office of Finance & Treasury, and must develop and maintain effective working relationships with colleagues at all levels of the organization. S/he is called upon to work with numerous campus partners including the Office of Information Technology, the Office of Human Resources, the Office of Communications and the Facilities Department. In addition, the coordinator is a critical point of contact with the property management staff of 701 Carnegie Center. The specialist acts as a trusted professional handling human resources and organizational development activities, material and correspondence. S/he handles confidential material and must use excellent judgement, apply discretion and maintain confidentiality. Qualifications Essential Qualifications Bachelor’s degree 4 – 6 years of work experience High level of proficiency with desktop computing tools such as Outlook, Word, Excel, and PowerPoint, Visio and with system applications such as PeopleSoft General administrative experience Demonstrated strength in critical thinking and in identifying system solutions for evolving business needs. Demonstrated ability to handle multiple assignments and respond quickly to changing business needs and priorities while maintaining attention to detail. Basic accounting concept Preferred Qualifications Experience working in higher education Project management experience Facility with both strategic thinking and planning with tactical implementation and execution. Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW PI112211946