Senior Police Records Coordinator - 533943

Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activityand recognized as a Carnegie engaged university. It is a public research university withcolleges and schoolsthat offers 196bachelor’s, master’s and doctoralprograms in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios.FIU’s Medina Aquarius Programhouses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums:Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and theJewish Museum of Florida-FIU. FIU is a member ofConference USAand more than 400 student-athletes participating in 18 sports. For more information about FIU, visithttp://www.fiu.edu/.

Senior Police Records Coordinator - 533943

Job Summary:

Coordinates and manages the functions related to police records and processes documents associated with the Records Section.

• Facilitates the release of police and accident reports to internal and external parties including the public. Process and maintain the filing system of the police reports, and associated attachments, through Records Management System (RMS) and the manual filing system. Reconciles case reports at the end of the calendar year.
• Performs the daily name merge process on the Records Management System. Conducts an audit process on the police reports ensuring they are correctly and accurately reported. Clears the outstanding FCIC/NCIC hits to close out a case. Collaborate with the Compliance Analyst on clearing FIBRS errors.
• Works with Student Conduct, Panther NOW, State Attorney's office, Insurance companies and various University Departments on the release of reports in accordance with public records compliance. Also, provides statistical and historical data to various internal and external entities.
• Serves as the backup to process and file all Significant Incident Reports (SIR) with their respective cases.
• Process and coordinate high volume and sensitive public records requests with FIU's General Counsel; including records requests related to lawsuits and subpoenas. Ensures that public records requests are managed and processed in accordance with Florida State Statutes.
• Reviews all Crash Reports that are returned from DHSMV and coordinates and follows up with the Officer of the necessary corrections to be made before resubmitting to DHSMV.
• Corresponds and coordinates with Department of Motor Vehicles to return confiscated license plates.
• Serves as a liaison with matters pertaining to the retention and destruction of records; maintains records in accordance with public records scheduling and disposition standards and procedures. Prepare files to be destroyed and advises the Assistant Director of Admin Services of destruction life cycle.
• Assists in the Clery process and acts as the back-up for the submission of the Clery Reporting requirements.
• Oversee the requests from background investigators for records and clearance checks for the necessary individuals concerned.
• Manage the filing of recovered property from FCIC/NCIC records and processing the retention of those records.
• Process all expungements and sealed court orders while coordinating the process ensuring all necessary parties have completed their duties to fully complete the order.
• Prepares and conducts training on the use of the report writing system. Educates personnel on the best practices of ensuring police reports are complete and comprehensive.
• Coordinate with investigations on the referral of police cases to the appropriate party.

Salary: $50,000 - $55,000

Work Schedule:

Begin time: 8:30 AM
End time: 5:00 PM

Working Conditions:

• Operating University Vehicles (all types)
• Required to spend 50% or more of time operating a computer

Pre-Employment Requirements:

• Criminal Background Check
• Driver's License Check
• Fingerprinting Check
• Educational Verification

Other Information:

• Handles information of sensitive and confidential nature in the utmost professional
• Ability to work flexible hours as needed.

For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 533943.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Minimum Qualifications: Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.