Fiscal Specialist 1 - Payroll Services

Clark College is currently accepting applications for a full-time, permanent classified Fiscal Specialist 1 in Payroll Services. The Fiscal Specialist 1 is part of a team reporting directly to the Payroll Manager. Under general supervision, this position works independently to support Clark College employees with time reporting and processing, general duties and customer service. The working hours are in-person Monday-Friday from 8:00 am – 5:00 pm.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Provide guidance and support to supervisors and employees regarding timesheet matters using various communication channels to include email, phone, online and in-person.
• Monitor and resolve timesheet exceptions; monitor hourly and student employee’s credit load; run ad hoc processes.
• Run processes and queries as needed during payroll processing.
• Create new hire files, maintain timely and accurate filing, archive and purge files per established retention schedules.
• Provide post payroll data to Work-study department and Payroll Manager; to include running queries and creating/maintaining spreadsheets.
• Provide out-of-state employment tax reporting.
• Research and escheat unclaimed payroll checks.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High school diploma or equivalent AND some college-level accounting or bookkeeping.
• Two (2) years of experience working in a payroll, human resources or fiscal environment, including experience using accounting related software OR an associate’s degree in accounting or business.
• Advanced knowledge of computers and software applications, specifically MS Office suite: Excel, Outlook, Word, PowerPoint, 10-key proficiency required.
• Demonstrated experience providing fiscal accountability to include entering and calculating fiscal data with precision, accuracy and attention to detail.
• Experience working in a confidential office setting with ability to maintain confidentiality of records and information.
• Experience composing written correspondence.
• Experience providing accurate and timely customer service using independent judgment and reasoning.

JOB READINESS/WORKING CONDITIONS:

• Ability to follow internal control procedures and ensure compliance with established College, Federal, State and Work-study policies and procedures.
• Ability to prioritize and complete project workflows to meet deadlines with foresight of the process ahead to prepare and ensure smooth and efficient operation of work. This includes the ability to prioritize multiple tasks and accommodate numerous interruptions.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant. 
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS: 

Salary Range: $3,477 - $4,632/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code: 151E

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION DEADLINE: 

Required application materials must be completed and submitted online by 3 p.m., November 25, 2024.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu.

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.                                                            

 Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Michelle Jenkins, Director of Labor and Compliance, 360-992-2317, MLJenkins@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources

November 12, 2024

24-00152

• High school diploma or equivalent AND some college-level accounting or bookkeeping.
• Two (2) years of experience working in a payroll, human resources or fiscal environment, including experience using accounting related software OR an associate’s degree in accounting or business.
• Advanced knowledge of computers and software applications, specifically MS Office suite: Excel, Outlook, Word, PowerPoint, 10-key proficiency required.
• Demonstrated experience providing fiscal accountability to include entering and calculating fiscal data with precision, accuracy and attention to detail.
• Experience working in a confidential office setting with ability to maintain confidentiality of records and information.
• Experience composing written correspondence.
• Experience providing accurate and timely customer service using independent judgment and reasoning.