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Program Coordinator - 531581

$40,000 - $45,000 yearly
  • Florida International University
  • Miami, FL, USA
  • Feb 02, 2024
Full time Admin-Clerical

Job Description

Program Coordinator - 531581

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit

Provide administrative support, organization, and the facilitation of the efficient and effective communication for various programs and initiatives throughout the department and university.

  • Provides administrative support in the coordination/preparation of strategic plans in support of the department's programs or services.
  • Coordinates and/or administers activities associated with employee and student programs, projects, services and/or functions.
  • Coordinates the administration of posting waivers, coordinating approvals and record keeping, and serving as the point of contact.
  • Monitors department email account, fielding initial inquiries, responding or forwarding as appropriate.
  • Support department event planning committees and coordinates the partnerships with other units for events/programs aligned with university's strategic goals.
  • Coordinates the development, scheduling and implementation of new and ongoing employee and student programs or services. Creates, updates and maintains SOPs.
  • Coordinates the administration of department scholarships, updating and maintaining records regarding awards, awardees and financial commitments.
  • Performs administrative duties supporting instruction and training, including curriculum development, researching, and recommending new programs or revisions to existing programs as necessary.
  • Monitors accounts/expenditures, reconciles invoices and payments to ensure constituents are paid in a timely manner, advises management on budgetary needs and discrepancies.
  • Monitors the status of projects, summarizes and analyzes program data, develops reports, and oversees the smooth operations of all department program/event commitments.
  • Coordinates/oversees event planning and logistics in alignment with the department's communications strategy, education objectives, and/or institutional goals.
  • Provides administrative and calendaring support to departmental leadership.
  • Coordinate office schedules, managing the flow of in-person and remote work to ensure adequate office coverage as is feasible. Coordinates the department representation at all pertinent university events.

Minimum Qualifications:

  • Bachelor's degree and two (2) years of office or related experience.

Desired Qualifications:

  • Experience in higher education and/or programming.
  • Coordinates the development and implementation of events.

Job Category:

  • Administrative

Advertised Salary:

  • $40,000 - $45,000

Work Schedule:

  • Begin time: 8:30 AM
  • End time: 5:00 PM

Working Conditions:

  • Operating University Vehicles (all types)


  • Criminal Background Check

Other Information:

  • Ability to work flexible hours as needed.
  • May be required to travel to FIU Campuses.

For further information or to apply online visit our website at and reference job opening ID # 531581

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status


Minimum Qualifications:

  • Bachelor's degree and two (2) years of office or related experience.

Desired Qualifications:

  • Experience in higher education and/or programming.
  • Coordinates the development and implementation of events.

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Administrative Support, Program Management

Salary Information

$40,000 - $45,000