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Coordinator Administrative Services

$40,000 - $45,000 yearly
  • Florida International University
  • Miami, FL, USA
  • Jan 29, 2024
Full time Admin-Clerical Education

Job Description

Coordinator Administrative Services - 531550

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit

Under administrative direction of the Assistant Dean, is responsible for the management or coordination of the Career Planning and Placement Department for the College of Law. Makes decisions using independent judgement and originates new concepts or approaches. Requires knowledge of business administration and office practices and procedures in order to perform moderately complex duties in supporting operations of the Career Planning and Placement Department for the College of Law. Coordinates and manages special functions and activities.

  • Oversees and facilitates specific activities/tasks/assignments for the department. Manages project-oriented activities including planning, initiation, coordination, implementation, and evaluation. Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem-solving activities. Interprets, monitors and analyses information regarding policies and procedures. Resolves problems that have significant impact on the overall goals of the department.
  • Inputs career opportunities onto job search platform and responds to employer inquiries. Serves as point of contact for interviewers, and coordinates interview schedules. Copies and scans documents for students and alumni. Assists with organizing recruitment events, preparing presentations, and liaising with external and student organizations to coordinate events.
  • Greets visitors, screens incoming telephone calls and directs them to the appropriate person. Provides customer service to students, employers and faculty by responding to all inquiries. Assists in the day-to- day office operations and activities in the office.
  • Prepares presentation material for use by others, editing content and adding appropriate graphic and design elements. Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations.
  • Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures. Creates requisitions, receives merchandise in system and completes any follow-up with the Purchasing Department. Assists with ordering and maintaining inventory of supplies and materials. May work with Travel Liaison to coordinate event registration and travel; creating travel authorizations and processing expense reports for department personnel as needed. Assist and advises, as needed, the department head and staff members of budgetary and related problems. Provides purchasing assistance to other units as needed.
  • Provides clerical and administrative support for Career Planning & Placement Office personnel. Maintains administrative and financial files and records for the office. Manages department e-mail account. Maintains office calendar, meetings, appointments, and events.
  • Plans, prioritizes, and schedules meetings and appointments for Directors and other management. Makes decisions on a daily basis regarding calendars. Coordinates, organizes, and maintains confidential files.

Minimum Qualifications:

  • Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Job Category:

  • Administrative

Advertised Salary:

  • $40,000 - $45,000

Work Schedule:

  • Begin time: 8:30 AM
  • End time: 5:00 PM

Pre-employment Requirements:

  • Criminal Background Check

Other Information:

  • Ability to work flexible hours as needed.
  • Ability to work occasional evenings, weekends and at locations outside of the University

For further information or to apply online visit our website at and reference job opening ID # 531550

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status


Minimum Qualifications:

  • Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

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Academic Admissions and Advising, Administrative Support, School-College Administration

Salary Information

$40,000 - $45,000