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Special Assistant To Sr. VP of Research

  • Florida International University
  • Miami, FL, USA
  • Jan 25, 2024
Full time Admin-Clerical Executive

Job Description

Special Assistant To Sr. VP of Research - 531544

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides high level support to the Sr. Vice President of Research (SVPR). Plans, directs, coordinates, and evaluates the day to day operations of the office. Serves as corporate secretary of the FIU Research Foundation, and prepares reports to the FIU Board of Trustees, FIU Research Foundation, and the FL Board of Governors. Provides directions in the preparation of conferences and/or presentations for assigned programs, and collaborates with other DoR Directors to promote programmatic initiatives.

  • Provides administrative  support to the Sr. Vice President of Research and other AVP's with matters related to the Office of Research & Economic Development (ORED) and University Graduate School (UGS).
  • Works closely with the ORED management team in developing and implementing the mission of ORED.
  • Collaborates with ORED's leadership team to identify and promote programmatic initiatives and opportunities.
  • Works with Research Information Systems (RIS) in updating ORED's website. Maintains all social media contents for (ORED); works with ORED management team to ensure accuracy and applicability of messaging.
  • Assists in providing management, administrative direction, coordination, and control of activities related to the various research initiatives, programs, and services, as assigned by the SVPR.
  • Advises and assists in planning, organizing, directing, and reporting of activities of assigned programs, services, and/or initiatives. Assists leadership in developing and implementing procedures for those programs, initiatives and/or services, to include supporting internal and external data collection.
  • Provides direction in preparing conferences and/or presentations for assigned programs, services and/or initiatives, which may include serving as liaison with other colleges, schools, divisions, centers, institutes and/or departments.
  • Directs the efforts involved in the execution of complex research projects and management of research agendas, initiatives, programs, and services, to include compiling data, performing analyses, and preparing reports to the FIU Board of Trustees, the FIU Research Foundation, and the Florida Board of Governors, among others, as directed by the SVPR.
  • Maintains close and collaborative working relationships with all ORED leaders as well as with the University administration, external agencies, and a wide variety of University, state and community leaders.
  • Serves as the primary liaison with University's Strategic Communication, Government, and External Affairs.
  • Functions as FIU Research Foundation de facto corporate secretary.
  • Responsible for Center/Institutes review process.
  • Maintains the Emergency Plan.
  • Recommends and implements operational workflow processes.
  • Under the direction of ORED management, reviews, proofs and updates all documents posted online.
  • Assists with writing and/or editing letters for SVPR's signature; edits other written materials as directed, including gathering information for proposals, presentations, newsletters, marketing and/or promotional materials.
  • Supervises a team of administrative/staff and temporary employees.

 

Minimum Qualifications:

  • Bachelor's degree and six (6) years of administrative or related experience providing support for or coordinating high level functions within an executive office; OR ten (10) years of administrative or related experience providing support for or coordinating high level functions within an executive office; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications:

  • Supervision experience.
  • Project Management experience.

Job Category:

  • Administrative

Advertised Salary:

  • $85,000 - $95,000

Work Schedule:

  • Begin time: 8:30 AM
  • End time: 5:00 PM

 

Pre-employment:

  • Criminal Background Check

For further information or to apply online visit our website at careers.fiu.edu and reference job opening ID # 531544

 

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

 

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

 

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

 

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

 

Qualifications

Minimum Qualifications:

  • Bachelor's degree and six (6) years of administrative or related experience providing support for or coordinating high level functions within an executive office; OR ten (10) years of administrative or related experience providing support for or coordinating high level functions within an executive office; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications:

  • Supervision experience.
  • Project Management experience.

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Occupations

Administrative Support, Executive Support, Secretary-Executive Assistant

Salary Information

$85,000 - $95,000