site stats

Program Coordinator

$40,000 - $45,000 yearly
  • Florida International University
  • Miami, FL, USA
  • Jan 23, 2024
Full time Admin-Clerical

Job Description

Program Coordinator - 531362

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit

Coordinates the day to day operational and administrative operations of the Department of Civil and Environmental Engineering. Administers the Department academic and service functions. Serves a main point of contact for undergraduate students. Provides administrative support to the Department Chair, faculty, and undergraduate students, as needed. Demonstrates broad decision-making authority, judgement, and independence, and originates new concepts or approaches to help the Department achieve the established metrics. Maintains records for the Department, including documents and information necessary for ABET and SACS accreditation. Acts as liaison between the department and Dean's office to support the execution of the school construction and/or maintenance projects.

  • Oversees and facilitates operational activities in the Department including, but not limited to student enrollment, assistantships, class permissions; course transfers, cancellations, late fees, tuition waivers, and other related tasks to facilitate student success and other department metrics.
  • Maintains records for the Department, including documents/information necessary for ABET and SACS accreditation, student records, etc. Assists Department with accreditation assessment preparation.
  • Partners with Department leadership to prepare course schedule. Inputs the information in the University system and processes all classroom/room requests to space and scheduling. Submits request for Adjuncts and Overloads contracts to the College HR team.
  • Reviews and coordinates departmental budget and expenditures by working with the department leadership and the college. Coordinates with the College Finance team to ensure that the department expenditures and consistent with approved budget
  • Collects and analyzes data. Assists with the preparation and production of various Department reports, including the annual reports and assessments.
  • Serves as the school facilities liaison between the department and Dean's office to support the execution of the school construction and/or maintenance projects. Prepares minor project requests, work orders and requisitions as needed in order to complete the projects. Responsible for following up on expected deliverables throughout the process until project is completed.
  • Serves a Proxy for the Department Chair on Human Resources related transactions. Assists with the logistics associated with hiring and terminating new employees for the Department. Supervises temporary personnel.
  • Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures. Maintains record of requisitions, and credit card transactions Provides details on transactions as needed for account reconciliation, budgeting and reporting purposes.
  • Coordinates all logistical matters related to property control by arranging inventory central visits and preparing property control forms, as needed. Processes keys requests and maintains a log of keys distributed to faculty, admin/staff, and students.
  • Performs administrative duties in support of the Department faculty and students. Serves as primary point of contact for the Department. Provides logistical support for meetings and events. Prepares agendas, presentations, reports, and other documents and communications.
  • Provides administrative support to the Department Chair. Manages correspondence, phone calls and other forms of communications. Determines matters requiring the immediate attention and prioritizes accordingly. Responds to information requests with highest level of confidentiality.
  • Monitors Department website to ensure that information is up to date. Request updates to the website when needed. Post thesis/dissertation announcements for prospective graduates.
  • Creates purchase requisitions in People Soft, tracks purchase orders and enters receipt confirmation for payment to vendors to be processed. Maintains Department office supplies inventory and processes office supplies orders. Assists the Department with property control by arranging inventory central visits and preparing property control forms, as needed. Processes keys requests and maintains a log of keys distributed to faculty, admin/staff and students.
  • Schedules travel arrangements for the Department. Prepares and processes travel authorization requests, travel reimbursement vouchers, general reimbursement vouchers and computes the encumbrance and reimbursement of travel expenses.
  • Provides assistance to the designated School Events Liaison with the preparation of School and College-wide events, such as the Senior Design Expo and others, as needed.
  • Interprets and analyzes information, makes appropriate recommendations to Department management and partners with management team to develop and or enhance Department policies and procedures.

Minimum Qualifications:

  • Bachelor's degree and two (2) years of office or related experience.

Job Category:

  • Administrative

Advertised Salary:

  • $40,000 - $48,000

Work Schedule:

  • Begin time: 8:30 AM
  • End time: 5:00 PM


  • Criminal Background Check

Other Information:

  • Ability to work occasional evenings, weekends and at locations outside of the University

For further information or to apply online visit our website at and reference job opening ID # 531362

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status


Minimum Qualifications:

  • Bachelor's degree and two (2) years of office or related experience.

Listing Logo


Administrative Support, School-College Administration

Salary Information

$40,000 - $48,000