Human Resource Generalist

The Illinois Public Health Institute (IPHI) mobilizes stakeholders, catalyzes partnerships, and leads action to promote prevention and improve public health systems to maximize health, health equity, and quality of life for the people of Illinois. Across Illinois and the nation, IPHI provides convening, facilitation, training, policy advocacy, outreach, information sharing, and technical assistance to foster multi-sector community collaborative health transformation initiatives. With an annual budget of more than $8 million and more than 30 talented staff leaders, IPHI works with numerous partners, contractors, consultants, and foundations to achieve our vision that all people and communities, especially those that experience health, social and racial inequities, are able to achieve their optimal health, supported by an effective multi-sectoral public health system.  

About the HR Generalist Position

The Human Resource Generalist (HR Generalist) aids with and facilitates the human resource processes at the organization. Reporting to the Chief Operating Officer, this role administers employee benefits and 401K plans and acts as the liaison between employees and insurance brokers. This position resolves benefits-related problems and ensures the effective use of plans and positive employee relations. The Human Resource Generalist ensures that the organization is in compliance with all employment, benefits, and HR regulations in accordance with federal, state, and city regulations. This role supports all human resource functions within the organization, including but not limited to record-keeping, file maintenance, employee reviews, onboarding, orientations, offboarding, employee related issues and training. This role is an essential piece of our continued success and strong internal culture.

This position is full-time, exempt, and is a standard work week of 37.5 hours.

To apply: Complete applications must include a resume, cover letter, writing sample, and completion of an online questionnaire. Only complete applications will be reviewed. The cover letter should compare your qualifications, experiences, and interests to the position's duties, responsibilities, and qualifications. Applications will be considered on a rolling basis. No phone calls, please.

Duties and Responsibilities

• Administers health and benefits plans, including enrollments, changes and terminations.
• In partnership with the CEO/COO/CFO, administers compensation plans and ensures market accuracy.
• Partners with the COO and benefits plan broker to ensure the process of Open Enrollment is completed.
• Processes required documents for Short Term and Long Term Disability with insurance providers to ensure accurate record-keeping and proper deductions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Reconciles benefits statements in partnership with the Finance team and our Benefits broker.
• Conducts audits of benefits files, and programs and recommends and completes corrective action.
• Completes processing of terminations.
• Assists with the preparation of the performance review process and ensures that reviews are filed in the appropriate employee HR file.
• Assists with the talent acquisition, recruitment, and interview process in partnership with the hiring manager and the Executive Assistant.
• Tracks the status of candidates in Paychex and internal systems and responds with follow-up letters through the recruiting process.
• Schedules meetings and interviews as requested by the hiring manager.
• Files HR-related documents into appropriate employee files.
• Manages and investigates HR-related internal complaints and recommends next steps and follow-up.
• Provides support to employees on various HR-related topics.
• Prepares correspondences and organizational communications for HR-related items as requested.
• Ensures Organizational-wide HR training compliance for Federal, State, and City requirements.
• Ensures compliance with labor regulations.
• Promotes HR programs to create an efficient, equitable, and conflict-free work environment.
• Prepares new-employee files in partnership with the Executive Assistant.
• Performs customer service functions by answering employee requests and questions.

Other duties as assigned.

Compensation: $70,100 annual salary, depending on experience and qualifications. IPHI offers competitive benefits, including health, dental, and disability insurance; sick, vacation, and PTO time; a paid parental leave benefit; and a retirement plan with employer-matching contributions. IPHI also offers a modest Wellness and Professional Development stipend.

Location: The position is located in our Chicago West Loop office. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday – Thursday), and individuals may work in the office or remotely the other three days per week.

Travel: Occasional travel may be required, mainly in Chicago.

Starting Date: Immediate.

Required Education, Experience, Skills & Abilities

Education and Experience

• Bachelor’s Degree in Human Resources or related discipline from an accredited college or university OR equivalent experience of 7 years or more.
• Experience in non-profit settings is a plus.
• Excellent written, oral communications, and interpersonal skills; ability to listen and assess the interests of various audiences and communicate complex or new ideas in person and in writing
• Strong commitment to justice, equity, diversity, and inclusion.
• SHRM-CP credential strongly preferred.

IPHI values multiple pathways toward attaining professional experience and education. Therefore, candidates are encouraged to describe equivalent experiences in place of educational attainment, including demonstrated leadership successes, progressive leadership roles, content expertise, thought leadership, and relevant experiential learning. In addition, individuals with lived experience in the priority program areas or experience as a peer service provider are encouraged to apply.

Skills, Abilities, & Attributes

• Understanding of general HR policies and procedures and employment/labor laws for various states.
• Personal qualities of integrity, accountability, credibility, results-driven and customer service are important.
• A multitasker with the ability to wear many hats in a fast-paced, dynamic environment.
• Preferred candidates operate as a self-starter, quick learner, team player and are comfortable working in a dynamic environment and with ambiguity.
• Ability to pay close attention to detail, focusing on accuracy and quality without losing sight of the bigger picture (focusing on the synthesis of near-term actions and long-term vision).
• Strong organizational skills including a sense of urgency to set priorities, juggle multiple tasks, organize time effectively, conduct research, and identify resources for projects.
• Strong commitment to confidentiality.
• Comfort with various remote applications given a hybrid work environment where staff may telework 3 days per week: Zoom, MS Teams, SharePoint, Salesforce, and various project management tools.
• High aptitude in problem-solving.

Job Requirements

• The position is full-time, exempt, 37.5 FTE hours per week.
• Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday.
• Must be able to move about the office to access files and supplies.

IPHI is committed to diversity, equity, and inclusion and actively seeks and encourages applications from women, people of color, individuals with disabilities, and/or people who are LGBTQIA.

The Illinois Public Health Institute is dedicated to the principles of equal opportunity. All qualified applicants will be considered without regard to race, color, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other personal characteristic not relevant to the posted position.

Visit www.iphionline.org for more information about IPHI.