HR Assistant

  • SpecialtyCare Inc
  • Brentwood, TN, USA
  • Feb 15, 2020
Human Resources

Job Description

Location: Brentwood, Tennessee, United States
Category: Corporate Support Center
Req_ID: 20000002
Posted Date: 20 hours ago


PURPOSE OF THE POSITION

This role supportsthe Human Resources (HR) department across functions including recruiting,employee/labor relations, compensation, benefits, training, and/or systems.

ESSENTIAL JOB FUNCTIONS

  • Perform routine administrative tasks in support of the HRIS (Human Resources Information System).
  • Input data into the HRIS and review output for accuracy.
  • Generate standard reports for Human Resources (HR).
  • Maintain the HRIS for assigned projects.
  • Processes HR department applications, including employment and enrollment applications.
  • Maintains attendance and employment records.
  • Compiles statistics for various HR management reports.
  • Facilitate and adjudicate background investigations of new hires, including all follow up for missing or incomplete items
  • Monitor background vendor activity in process, and work in tandem with vendors to promptly complete applicant background checks and drug screens.
  • Ensure new hire's timely completion of all online onboarding paperwork and documented accordingly in Transitions.
  • Create new hire files for human resources and credentialing department.
  • Create all new hire and replacement badges as well as order badge supplies as needed.
  • Ensure all new hires are added to daily chart, log all updates and ensure chart is sent out daily.
  • Liaise with the Training Department and Credentialing Department for any new hire info.
  • Process monthly department invoices and allocate costs accordingly.
  • Maintain all paper I9 files and monitor and assure all outdated I9 paperwork is completed.
  • Process all interview reimbursements and assure AP has the necessary paperwork.
  • Complete all internal verifications of employment and assure inquiries are sent to outsource vendor
  • Process unemployment claims
  • Monitor human resource and recruiting mailboxes/faxes and assure all messages are sent to the correct person.
  • Completeappropriate forms to process signon and employee referral bonuses whilemaintaining accurate spreadsheets.
  • Managethe relocation reimbursement process:

o Reviewall submissions and ensure they meet policy guidelines.

o Createnew forms if needed and submit to Payroll for processing.

o Sendaccounting all documentation needed to ensure compliance.

o Communicatewith associates to resolve any issues or questions and to let them know whenthey will receive their payment.
  • Respond to routine questions on HR policy.
  • Live the SpecialtyCare Values Integrity, Teamwork, Sense of Urgency & Continuous Improvement.
  • Other duties as assigned.


BASIC QUALIFICATIONS

Education:

• Associate'sdegree in related field.

• Bachelor's degreepreferred.

Experience:

• Three(3) years of related experience.

• Equivalentcombination of education and experience.

Knowledge and Skills:

• Ability to add, subtract, multiply, and divide in all units of measure,using whole numbers, common fractions, and decimals.

• Ability to apply common sense understanding to carry out instructionsfurnished in written, oral, or diagram form.

• Ability to deal with problems involving several concrete variables instandardized situations.

• Ability to perform work accurately and thoroughly.

• Ability to communicate effectively with others using the spoken word.

• Ability to communicate in writing clearly and concisely.

• Ability to take care of the customers' needs while following companyprocedures.

• Ability to pay attention to the minute details of a project or task.

• Ability to make decisions or take actions to solve a problem or reach agoal.

• Ability to get along well with a variety of personalities andindividuals.

• Possessing the trait of being organized or following a systematicmethod of performing a task.

• Ability to be internally inspired to perform a task to the best of onesability using his or her own drive or initiative.

• Ability to show consideration for and maintain good relations withothers.

• Ability to complete assigned tasks under stressful situations.

• Skilled with Microsoft Office including Outlook, Word, Excel andPowerPoint.

PHYSICAL DEMANDS & WORK ENVIRONMENT

Thephysical demands and work environment described here are representative ofthose that must be met by an associate to successfully perform the essentialduties of this job, which may vary by location. Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions:

• Whileperforming the essential duties of this job, the associate is required tostand, walk, sit; use hands to grasp, handle or feel objects, tools orcontrols; reach with hands and arms; stoop, kneel, crouch; talk or hear

• Hearingmust be normal, with or without correction

• Mustbe able to lift and/or move, push or pull 20 pounds or more

• Specificvision abilities required by this job include close vision, distance vision, colorvision, peripheral vision, depth perception and the ability to adjust focus;vision must be normal with or without correction

• Associateswork in hospitals and other business or office settings

• Thenoise level encountered may vary from quiet to loud

• Abilityto work when needed

• Abilityto work in a demanding, fastpaced work environment

ACKNOWLEDGEMENTS

SpecialtyCare,Inc. (including its affiliates) (SC) is an EEO/AA employer and does notdiscriminate against any applicant because of race, color, religion, gender,national origin, age, disability, military status, or any other characteristicprotected by federal, state, or local law.

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