Associate, ULI San Francisco

  • ULI
  • San Francisco, CA
  • May 01, 2022
Full time Admin-Clerical Communications Entry Level Marketing Real Estate

Job Description

About the Organization

ULI is a global research and education nonprofit organization whose mission is to shape the future of the built environment for transformative impact in communities worldwide. It is the oldest and largest network of cross disciplinary real estate and land experts in the world, with over 45,000 members. For more information, please visit https://uli.org.

 

About ULI San Francisco

ULI San Francisco is the San Francisco Bay Area’s preeminent global organization focused on creating and sustaining thriving communities through wise land use, development, and redevelopment decisions. We bring together a dedicated multidisciplinary community of professionals that deliver market-based, innovative solutions that can be implemented in the Bay Area and beyond. As integrators, we share real-world knowledge and best practices, and offer a wide range of in-depth educational programming and resources for members of the organization and the broader Bay Area community.

 

With over 2,100 members across the Bay Area, ULI San Francisco (ULI SF) is one of the Urban Land Institute’s largest district councils. ULI SF is supported by a team of six full-time staff members who come from a variety of backgrounds in sustainability, real estate, design, and community development.

 

About the Role

The Associate will work with the Executive Director and district council staff in administrative support, committee coordination, event execution, district council finances, and    sponsorship activities. This includes:

Administrative, Communications, and Operations Support

The Associate works to ensure smooth operations of the district council, including the following activities:

  • Managing and responding to phone/email inquiries from the main ULI San Francisco phone line and
  • Coordinating weekly staff
  • Updating internal program and events
  • Updating ULI SF website as
  • Using ULI database and reporting software to produce reports for the ED and other staff as
  • Assisting the Executive Director in producing meeting materials for the Executive Board and other key meetings.
  • Maintaining and ordering office
  • Coordinating with remote ULI IT staff and IT contractors to troubleshoot and resolve IT
  • Creating email newsletters, e-blasts, blog posts, and the district council annual impact report.
  • Updating ULI SF website and posting to social media

 General Support and Event Coordination

Support member committees in the development and implementation of topical industry, thought leadership, and professional development content.

  • Coordinating various committee meetings including scheduling, preparing agendas, and taking meeting
  • Assisting committees in producing and implementing events and programs.
  • Preparing committee budget templates and tracking program
  • For in-person events, formatting and printing on-site registration forms, badges, and other materials for
  • For virtual events, coordinating all aspects of Zoom meetings and webinars.
  • Assisting in event setup, execution, and breakdown as
  • Assisting the Executive Director and team with event and meeting planning and logistics.

 Young Leader’s Group (YLG)

The Associate will coordinate ULI SF’s Young Leaders Group (YLG), which is all ULI SF members under the age of 35 (which accounts for over 25 percent of ULI SF’s total membership).

  • Coordinate YLG Steering Committee (and subcommittees), which hold meetings and execute a variety of events, programs, and initiatives throughout the
  • Attending all committee meetings and events and handling logistics before, during, and after each event (note: some evening events required).
  • Implementing Young Leaders professional development programs, such as the Young Leaders Mentorship program and Development

Finance and Sponsorship

The Associate manages accounts receivable (A/R) and accounts payable (A/P) for the district council office. Tasks include:

  • Working closely with remote ULI finance team to ensure timely payment of monthly bills, vendor invoices, and
  • Working closely with the Executive Director and Treasurer to track monthly financial performance and resolve accounting
  • Producing contracts for vendors and contractors.
  • Supporting Executive Director in annual and Housing the Bay sponsorship efforts.

 

The ULI SF team is currently working in a hybrid environment with 1-2 days a week in-person at our San Francisco office. Attendance in person at our office and at events will be required. All ULI staff must be fully vaccinated against COVID-19. 

 Application Process

ULI has a robust benefits package which includes health, dental, and life insurance, vacation and a retirement plan. Compensation is commensurate with experience. Expand HR Consulting (EHR) has been retained to conduct the search. To apply, please submit your cover letter and resume to the URL below. 

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable laws.

Qualifications

Candidate Profile

As a part of the district council team, the Associate serves as a liaison among ULI headquarters, district council staff, ULI San Francisco members, and ULI San Francisco sponsor firms. The Associate is often the first point of contact for the organization, so it is imperative that she or he be courteous and professional. Strong candidates for this position will be highly organized, detail-oriented, obsessed with accuracy, effective multitaskers, and able to work independently in a fast-paced environment. Qualifications include: 

  • Bachelor’s degree or relevant experience and 1-4 years of related experience.
  • Prior experience in program or event planning, demonstrated interest in land use and urban development and familiarity with Bay Area real estate and land use industry a
  • Ability to prioritize and handle multiple responsibilities concurrently with responsible follow-
  • Excellent professional oral and written communication and interpersonal
  • Ability to work with business and public-sector
  • Self-motivated, demonstrating meticulous attention to both details and
  • Fluent/proficient computer skills and strong aptitude with computer software for applications in word processing (Microsoft Office), spreadsheets (Excel), and social media are required. Design skills (Adobe Creative Suite) and website software (WordPress and basic HTML) a bonus.
  • Ability to attend ULI events (in the early morning or evening) throughout the

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Administrative Support, Event Planning-Coordination, Events-Promotional Marketing, Marketing Communications