Assistant to Humanities Institute Director

  • Scripps College
  • Scripps College, North Columbia Avenue, Claremont, CA, USA
  • Dec 04, 2019
Part time Admin-Clerical

Job Description

PRIMARY PURPOSE/GENERAL DESCRIPTION: 

Assists the Director of the Humanities Institute by supervising and coordinating the administrative activities of the Humanities Institute. The Director of the Humanities Institute and the Director of Faculty Support Services supervise the position jointly.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES: 

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position.  The list of essential functions below does not identify all duties performed by any single incumbent in this position.  Perform other duties as assigned.

  • Coordinate and supervise the administrative operation of the Scripps College Humanities I
  • Participate in planning of future Institute eve
  • Attend and staff Institute Advisory Committee meetings providing necessary documentation, reports, and data for planning discuss
  • Act as liaison with appropriate faculty and staff of the colleges, administrative offices, committees, and outside sources for conducting and planning programs of the Humanities Insti
  • Maintain a calendar of events and related activities sponsored by the Humanities Institut
  • Assist in planning Humanities Institute events including travel and lodging arrangements for Institute guests, coordinate room reservations with master calendar, plan meals and receptions, track attendee
  • Assist Director in coordination and implementation of Institute Junior Fellowship
  • Write reports; take meeting minutes, correspondence, and other documents as nee
  • Coordinate production and dissemination of publicity and promotional material for Institute events, and coordinate with the Scripps College Public Relations and Communication Office for event public
  • Inform faculty, students, and administration at The Claremont Colleges, and the broader Claremont community of programming sponsored by the Humanities Ins
  • Maintain routine files and records for the Humanities Institute.
  • Participate in annual budget preparations, monitor Institute over fiscal year, pay bills, order supplies and reimburse expenses as appropria
  • Hire, train and supervise work-study
  • Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.

 REQUIRED KNOWLEDGE, SKILLS, ABILITIES:  

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Excellent oral and written communication skills
  • Ability to do research and produce reports
  • Ability to work with budgets
  • Ability to use Microsoft office suite
  • Proficient with database management systems
  • Ability to work independently or as part of a team.

 QUALIFICATION STANDARDS :

EDUCATION & EXPERIENCE:

Graduation from high school or equivalent with courses beyond high school equivalent to two years of college or business school or any combination of education, training or experience that provides the required knowledge, skills, and ability to perform the job.

 

LICENSES / CERTIFICATES: 

None.

 

OTHER:

HOURS & CLASSIFICATION AND STATUS:   

This is a regular, part-time, 30 hours per week, 10-month, and benefits eligible, non-exempt position.

 Occasional evening and weekend event duties are required.

           

SUPERVISORY RESPONSIBILITY

None.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is quiet to moderate. 

 

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans. 

 

Sitting in a normal seated position for extended periods of time.  Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.  Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.  Communication skills using the spoken word. Ability to see within normal parameters.  Ability to hear within normal parameters.  Ability to bend and stoop, for example, to file.  Ability to move about.  Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

 

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.  Scripps College is an At-Will employer.  Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.